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At skin Ppm Tas PAPAL inn Cops ACCOUNT
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SMCR RgAVicss TO Mn"y PBRON COMPANY Post TMR
DEPARTMENT OP POLICE AT A TOTAL PROPOSED
AMOUNT CF $12, 588.00.
WMERL�AB, pursuant to public notioeo sealed bide were
reoeivred Ouly 20, 1081 for furnishing, ereoting and dismantling
Of approximately 76826 ft. of fenoe on a rental basis to the
jDepartment
of Polioe; and
WHEREAS, invitations were mailed to twenty (20) potential
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suppliers and three (3) bids were reoeived; and
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WHEREAS, funds for this purohase are available from the
Papal A000unt Code No.'921088-610 and
Y
WHEREAS, this servioe is olassified as an emergenoy is order
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to ensure the safety of the large number of people who are
antioipated to view the parade of Pope John 1I on eisoayne
Boulevard on September 10, 1987; and
WHEREAS, the City Manager has made a written finding that a
valid emergenoy need existed for the herein servioe in order to
provide the neoessary orowd oontrol for the Papal visit;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Seotion 1. By an affirmative vote of four fifths (4/5ths)
of the Members of the City Commission, the City Manager's written
finding, that the furnishing, erection and dismantling of
approximately 7,826 ft. of fenoe on a rental basis is hereby
aooepted with funds therefor hereby allocated from the Papal
Amount Index Code No. 921068-61.0
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CITY CUMId$$ QW
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MUTINC OF
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SEP 8 1987
RESOLUTION No, ! - ft
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59
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The I'lanartible Wayor and �t
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Xeiabere of the City �alwaianion , W
auedtaf: tolaos1 wwwLbion for fleealution
oavtr Mama - Rd Ma, 8t- 7-113
Ei"eetiort � hi.e�t�nt�.it�g � p��►ce ,
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i RC3ta�:
Calmar H 4 b d i se�ea Nc�a:
city 1$anager
€NC:LUUMM
it is reepeatfully recommended that the actions of the City
Manager accepting and awarding the meet responsive bid,as
received from Murray patoo Company for erecting and dismantling
approximately 7,826 feet of chain link fence; for a total
s-
proposed cost of $120585 be ratified per the attached resolution.
i
The Department of Police has analysed the bids received on July
20, 1987, for the erection and dismantling of approximately 7*826
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feet of chain link fence for the Papal Parade. The department has
found Murray Pence Company's bid to be the lowest responsive bid.
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1,
On July 2, 1987, invitations for sealed bids for the purpose of
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the erection and dismantling of 7,826 feet of fence were sent to
prospective vendors. Bids were opened` on July 20, 1987 with
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three vendors submitting bids and one responding with a "No Bid".
!`
In order to ensure the safety of the large number of people who
are anticipated' to .view the parade on Biscayne Boulevard, a
variety of barricading will be required. .
is
'kk
Due to the variables in the planning process, it was not possible
f
to determine the type of crowd control barriers which would be
`
required in a manner sufficiently timely to preclude an emergency
requisition. Bids were received and evaluated after the last
Commission meeting of ` July. As no meetings were scheduled in
August, and the Papal visit is scheduled for the -beginning of
September, the emergency requisition was necessary.
Ms. Adrienne MacBeth was contacted reference to Minority
Participation and she concurred with the department's
recommendation.
It is, therefore, recommended that the action of the City Manager
in accepting and awarding. the bid to Murray _Pence Company on an
emergency basis be ratified. The department's specifications
have been met, and the source of funding is the Papal Account,
Index Code Number 921068-610 as established by the City Manager's
Office.
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This department hag verified available runaing wItin Ui,C
Departments of Pinanoe and ManagOMOnt d Budget that funds are
ava lab!6 to oover the coat of the sub sot bid in the amount of
$i , Account Come Number �2106$-61DJ.
FINANCE REVIEW d APPROVED BY: ADDITIONAL APPROVALS
(IP REQUIRED)
a
Carlos Garcia, Director Sergio Rodriguez, Director
D t nt of Finance Planning Department
spar me
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1 BUDGETARY REVIEW & APPROVED
BY:
1 Monohar_Sur� a, Director
Department of�* nagement and
Frank Castaneda, Director
Community Development
s- Budget _•
(This form properly signed
is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
RLCEIVCID
AI'A 198�
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�ENEAh.I ��.ri•4iS Aa:.��siAAtiOM.
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$MAUI, MAMA
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,' a e cf: 1;mer eno Purohnn' o fir '+oti t
d an$islantlifl
p ; g of �'e �E fl e
Did
PRat
f of P o l l o e
in order ensurethesafety of the large nuteber of people who
areantictoated to view the
Parade of Pope John Paul it on
Biscayne Boulevard, a Variety of barricading is required.
The purpose of this memorandum is to obtain your approval for the
emergency expenditure of monies for the furnishings erection and
dismantling of approximately 7,826 ft. of fence on a rental
basis. Bids were issued for these services and the vendor
selected, Murray Fence Company, is the lowest responsive bidder
at a cost of $12,585.
This request is being made on an emergency basis due to the
variables in the planning process.
It was .not possible to
determine the ty
pe of crowd control barriers which would be
required in a manner sufficiently timely to preclude an emergency
requisition. Bids were received and evaluated after the last
"Commission meeting of July.' As no meetings were scheduled in
August, and the Papal visit is scheduled for the 'beginning of
September, the emergency requisition is necessary.
Should you require additional information
to call me. please do not hesitate
CD:sl
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APPROVED V` -'vL' L
CESAR H. ODIO
CITY MANAGER
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