HomeMy WebLinkAboutR-87-0799F
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8/241,87
A RESOLUTION ACCER'TINO THE 81b OF AM
VARITYPER FOR FURNISHING ONE (1) ELECTRONIC
TEXT IMAGE ASSEMBLY SYSTEM ON A FIVE IS) YEAR
LEASE/RURCHASV AGREEMENT IN THE PROPOSED
AMOUNT OF $14,101, 00 ANNUALLY FOR A TOTAL
AMOUNT OF $741 M.00 ON A CONTRACT BASIS TO
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION/GRAPHIC REPRODUCTION DIVISION.
ALLOCATINd FUNDS 'THEREFOR FOR THE FIRST YEAR
FROM THE 1g57-88 OPERATING BUDGET ACCOUNT
CODE #420501-8801 AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
EQUIPMENTr SUBJECT TO THE AVAILABILITY OF
FUNDS FOR SUCCEEDING FISCAL YEAR86
WHEREAS# pursuant to public notice, sealed bids were
received June 15, 1987 for the furnishing of one (1) Electronic
Text Image Assembly System on a five (5) year Tease/Purchase
Agreement, on a contract basis, to the Department of General
Services Administration - Graphic Reproduction Division and
WHEREAS, invitations were mailed to sixteen (16) potential
suppliers and four (4) bids were received; and
WHEREAS, funds for this purchase will be available from the
1987-88 Operating Budget Account Code Code #420501-880 for the
first year and
WHEREAS, this equipment will be used by the Department of
General Services Administration/Graphic Reproduction Division for
the purpose of decreasing turnaround time by 65% in the
typesetting and paste-up of most of all our publications and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from AM Varitype Inc. be accepted as the lowest
' responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
i C-kTvL
r
of '.
1987
R[�o�uriorl rr, 8 �7-7 J 9,
REMARKS:
t 4r�
J
ectiwi The JAme 118*7 bid -,6f AM Varityper for the
turnishiftj of one ti) nee.tromv Text Ithage Asteibbly System an a
bati§ in the f ive tS) year ltastjpurehaat aqrtttfiont on a contract
amunt of $14#009.00 annually to the bdparttnett of �Oaneral
Sorvicea Adiftiniatration/araphic Reproduction bivigil6n at a total
proposed cost of $MtU5,00 is hereby accepted with funda
therefor 'hereby all6cated for the first year frot the 1987-88
j Operating budget# Account #420501-880.
section 26 The City Manager is hereby authorized to
instruct the Chief Procurement officer to issue a Purchase Order
for this equipment# aub3ect to the availability of funds for
succeeding fiscal years,
PASSED AND ADOPTED this. 8thday of September 1987.
C
iff
XAVIER L. SUA&PZ, MAYOR
C
ATTE
MAT TY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED TO FORM AND CORRECTNESS:
LUCIA A.TOUGHERTY
CITY ATTORNEY
W2-
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BID ICURITY
uitt ilia
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� t im at ncmTv
,a
MAL
Aid Varitypes
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f,
Am Varityper $1508 8.00
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Lynotype Co. $13i315.38
Texet Corp. Broken dowm by items
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Compugraphic $ 24 , 3 8 d. '7 G
Alternate) $18#258.72
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NO BID:
Visual Graphics Corp
'
Eastman Kodak Co.
IBM Corp
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Cn
REGEIVSA _' behalf 0€ PURCHASING DIV. /PUBLI WARKS �� �(� envelopes,
SIGNED, �, � ti - t -"
p
Tl
IDATE V
*�� ��Q�tMTlMU �lY�IOM
Sealed b I ds, 'wi I I be rtt@1Vt,d by t h 0 -t i ty of Riaml City tlor:k at
her �ffic ate:d I t 311 " 0-AA--1JKAP, , - - - - a$
.30 4
33133 not later that, 13'a pass JUAG 19-2 1 1& for 1"Urnitlilfig Oito
u 11ky
ht=L.
m
Text t Imact System on a Five f5j year
'Leate/Purt'hate for the department of 0@neral Services
Adthiflittratian6 Graphic Reproduction Division,
0 1 d t submitted past such d e 6 d I i h 0 and/or submitted to a A y other
location or office shalt be deemed not rotponsive and rojtcted,
Ordinance 'No, 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to 8 1 a c k Ni I panic and women Minority au s I h e S i
hterPri S 9 s on an equal basis.
Minority and women vendors who are interested in submitting bids
and w h o are not registered with the city as minority or women
vendors are -advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office,
The City Manager may reject all bids and readvertise.
Ad No. 4500
Cesar H. Odio
City Manager
87"-790
A
this,huffibef mgt appeat
ANQUISMON PON AD""911MINT
DATE APPAMI) By!
01FIECTOM OF 1MING DMATIVItNT
Publish the attached adveflMembmt
Type of advertisement : legal classified
(011CO Ohe)
Size: Stetting date
First four Words of advertisement:
Remarks:
DO NOT TYPE BELOW THIS LINE, FOR USE OF FINANCE DEPARTMENT ONLY.
E
r
C
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F1 0
F11
F12
LINE
TRANS
VOUCHER
YDUE DATE Y MM DD
Adv, Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
.13
1 117
18 1 125134
39142
145
50
51 56
57 62
63 65
66 71!�
0
112
14
111
VIP
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I
1
1
12
10121
1
1
1
1
F171
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218171
1
21314
7
8 V P 12113114
15 DESCRIPTION
36
64 DISCOUNT 69
72 -
AMOUNT 80-,,
2101012
10
111
to.
rr.r.wsr.rrr
0" 'tom MAW, A
WN04pr1let df Mt31 AN11i Ni
The flOh rAbItq Major, &md Metbora
of tht tity 'lyolmi.s�.aw
�teaar R' s t dio
City Hanager
IBM: AN 3 119` ft:
Aeaolutibn Authorizing
Aware or Bid #86-87-100
Lea90PUrahaae of One
11e0trohit Taxi Image
Aaa@mbly System
rENCLboupt9:
RAI0ION MEXL&ThbN.
It is respectfully reeomtended that the City Commission adapt the
attached resolution awarding a contract for the five year
lease/purchase of one Electronic 'text Image Assembly System from
AM Varityper# as the lowest complete responsive bidder in accord
✓s .
With Sid No. $6-87-100.
Annual cost of this lease for one year will be $14,9090 over a
1
five year lease period total cost is estimated to be $749545.00.
Purchase of the equipment at the end of five q p years is $1.00.
Funds for this contract shall be available from the budget of the
General Services Administration Department, Graphic Reproduction
Division.
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BACKGROUNDS
The General Services Administration Department has analyzed bids
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received pursuant to '`bid #86-87-100, to lease/purchase one
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Electronic Text Image Assembly Systemfora lease period of five
years, with the option of equipment purchase at the end of five
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years for the sum of $1.00. This system shall decrease
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turnaround time by`65% in the typesetting_ and paste-up of major
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publications, including newsletters, the 'State of the City
publication, posters, the financial statement, press kits, and
manuals requiring typesetting.
The City presently uses approximately 1,800 forms of various
a
types, for a wide variety of uses. These forms must undergo
standardization, consolidation and recomposition for use with the
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City computer system. This standardization of forms will assist
the City in meeting the requirements of Section 257.36 of the
Florida Statutes, which relates to forms management and records ?
'
retention. There is an estimated cost of $43,680.00 per year for j
the use of outside typesetting of forms. Therefore, it is in the ;
City's best interest to Tease purchase the above equipment at an
annual cost of $14,909.00
v
.,::iltuxx'.{ is :$t•
f
Arthur L% idling $M: August 20, 1987
isroeurement otrite
Did #86-87-100
Iiet trmnio Text Mage
} r
Aase2bly System from .Ate
# 1 Ran I. MUMS, Direotor varityper
Oenerai Services Administration
This department has verified with the Departments of Finance and
Management a Budget that funds shall be available to coven the
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cost of the procurement in the amount of $14 f 909.00 annual cost
from the 1987-1988 General Services Administration Department,
.+
Graphic Reproduction Division, Account #420501-880, total coat is
1
estimated to be $740545.00 for a five year lease period.
FINANCE REVIEW & APPROVED BY:
one 4,Z
arl Garcia, Director
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Department of Finance
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BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, Director
Department o,f\,Management
and Budget
1
3
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-
S,.
a• '�
1
- 8 T '-79
bid 964a�8'Ii
' 1
Clettranic Text Image Asse Ably 'System
DE ARTMEi 't
iOeneral Services Administration
draphic Reproduction Division
TYPE IS
Pive year Lease/P rthase
.=. i
This System will decrease turnaround
time by 651 in the typesetting and
paste-up of most of all our
publications.
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PGTEN'IAL BIDDERS:
18
BIDS RECEIVED
(
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TABULATION:
Attached
FUNDS:
1987-88 Graphic Reproduction Account
#420501-888
MINORITY PARTICIPATION!
No Minorities were listed for this
category. Invitations to bid were sent to fifteen (15)
minority organizations.
i
No minority response was
received.
BID EVALUATION:
All bids meet the specifications.
t '•
Following is an analysis of the
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invitations to bid:
1
1
Number of Bid Number of
Category
Invitations Mailed Responses
Prior Bidders
Black American
0 0
Hispanic American
0 0
j
Woman Owned
0 0
Non -Minority
0 0
New Bidders
is
Black American
0 0
Hispanic American
0 0
Women
0 0
•
Non -Minority
16 4
Courtesy Notifications 15 0
_
"No Bids"
- 3
Late Bids
- 0
Totals
31 7
Reasons for "No Bid" were
as follows:
1. Visual Graphic Corp. "Item requested not available."
2. Eastman Kodak Co.
"Unable to meet specifications."
3. IBM Corp. "At this time$ IBM cannot provide a digital
phototypesetter interface
to the workstation we would have
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proposed."
Page l o f 2
S -79K.�
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REC I , a T IT lia #94,014MMUM TRAT T14C AWAND tit
bt to Ail VARITYPER POl A `TOTAL
pikopoSED AMOUNT OP $14s MsM,
TABULATION Of 910 #8647-100
Five Year Lesse/Purehase
Eleatraftit Text Image Assembly System
jendar Total Annual cost Total -cost
AM Varityper $140909.00 $74j545*00
5195 N.W. 77 Ave.
Miami,
FL 33166
(non -minority)
Compugraphie
3115 N.W. 10 Terr.
Oakland Park, FL 33311
(non -minority)
$180258.72
$91o293.60
Eastman Kodak
No Bid
No Bid
1001 Ponce de Leon Blvd*
fc
Coral Gables, FL 33134
(non -minority)
C
IBM Corporation
No Bid
No Bid
255 Alhambra Circle
Coral Gables, FL 33134
(non -minority)
Lynotype
$13t315-38
$66j576.90
9100 Coral Way #10
Did not meet specifications
Miami, FL 33165
Page 2 of 4
(non -minority)
-Graphics tablet and 3
button mouse.
-40 type styles.
-Matrix kerning.
-50 tabular columns.
Page 3 of 4
-2411 of reverse leading on
digital phototypesetter.
Texet Corporation
$19t859-00
$99t295-00
37 Broadway
Did not meet specifications
Arlington, MA 02174
Page 3 of 4
(non minority)
-Vendor cannot provide
A
digital phototypesetter.
Visual Graphics
No Bid
No Bid
5701 NOW. 94 Ave.
Tamarac, FL 33321
(non -minority)
S7_ 79:9
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