HomeMy WebLinkAboutR-87-09340
J-87-822
10/22/87
RESOLUTION NO. 877-934
A RESOLUTION APPROVING THE FISCAL 1987-88
ADMINISTRATIVE BUDGET OF THE MIAMI SPORTS AND
EXHIBITION AUTHORITY.
WHEREAS, the Ordinance creating the Miami Sports and
Exhibition Authority requires that the Authority establish a
fiscal year coinciding with that of the City, and also requires
that the City Commission approve the administrative budget to be
submitted on City budget forms for appropriate consideration; and
WHEREAS, the Miami Sports and Exhibition Authority
recently approved its 1987-88 fiscal administrative budget; and
WHEREAS, the attached forms identify categories for
projected salaries, benefits, administrative/operations, and
professional and consultant services, with the 1986-87 fiscal
year administrative budget, totaling $397,512.00, also being
attached for comparative purposes, reflecting amounts spent in
1986 -87 on a monthly and year-to-date basis as contained in the
Executive Director's Report which is presented monthly to the
Miami Sports and Exhibition Authority, and the accounting firm of
Coopers & Lybrand has been retained to conduct a complete fiscal
year 1986-87 audit pursuant to the Miami Sports and Exhibition
Authority Ordinance; and
WHEREAS, the categories reflected in the projected
budget comply with the mandate contained in Florida Statutes
Chapter 212.057(2) (b) to "construct a new, multi -purpose
convention/coliseum/exhibition center or the maximum components
thereof as funds permit...", with the appropriate portion of
Convention Development Tax receipts being used to satisfy the
demands of this budget; and
CITY COMMISSION
MEETING OF
OCT 22 1987
.tea ii w `•.i �.:. i«I :..1 �,
WHEREAS, the total fiscal year 1987-88 proposed
administrative budget totals $397,504 and is less than $397)512
for fiscal year 1986-87, reflecting no increase in costs
associated with Miami Sports and Exhibition Authority
administrative and operational responsibilities, and although
this projected budget reflects the best available information
regarding program development, a supplemental budget may be
submitted by the Miami Sports and Exhibition Authority for City
Commission consideration if future needs require such action;
NOW, -THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The attached Miami Sports and Exhibition
Authority fiscal year 1987-88 administrative budget is hereby
approved.
PASSED AND ADOPTED THIS 22nd day of_ October, 12B,7.
a�it4.
PREPARED AND APPROVED BY:
C R TOPHER G. KORGE,
ASSISTANT CITY ATTORNEY
APPROVED 461TO FORM AND CORRECTNESS:
TY A
R L.
MAYG
Revised RFC/web
cas/d2
34
CITY CF MIAMI
BUDGET SUMMARY
FISCAL YEAR 1987-88
Fundepar en
Convention Exhibition lluthorit
Development
Tax
vision
(F.5.212.057
FORM
Descrl tlon No.
ModifiedBudget
1986-87
Budget
Request
case
Decrease)
i - 3 - 5
Salaries and wages
6.2A
$197,562
$201,481
$3.919
Frl a 8enefits
b 3A
$39,200
$42,639
$3,439
TOTAL PERSONNEL SERVICES
$236,762
$244,121
$7.359
Oper.ating Expenses
6.4A
$160,750
$153,383
($7,367)
Capital Outlay
-----
-----
TOTAL OTHER EXPENSES$160,750
$153.383
($7,367)
TOTAL EXPEXSES
$397,512
$397,504
($8)
TMA
5
5
0
r7.1
TOTAL REYEXUES
-----
048 6.1A FORM
--
CITY OF MIAMI
PERSONNEL REQUIREMENTS
FISCAL YEAR 1987-88
---------------
Funonvention spar enIVIS101
men Tax Miami S orts & Exhibition Authority 66_1987-88Ada11 ON u2 2.057) Bud et Re uestx aror nG- POs. Pas.
1 $79,500
$78,162
Executive Director
Director of Planning
1 $49,981
$47,400
and Development
Administrative Assist./
1 $27,000
$33,000
office Manager
Assist, to the Director/
1 $26,800
$21,000
Promotion & Marketing
1 $18,200
$181000
Secretary/Receptionist
omo 6.2A FORM
$201,481
$197,562
;X
.00) ,'
CITY OF MIAMI
UUUGET JUSTIFICATION
FRINr,E BENEFITS
FISCAL YEAR 1987-$8
ta
V[
a
P.,
CITY OF MIAMI
BUDGET JUSTIFICATION
OPERATING EXPENSES
FISCAL YEAR 1987-88
un Convention F.S. -
epartment
Division
Development Tax 212.057
Miami S orts b Exhibition Authority
--------
Minor
1987-88 1986-87
Object Cooe
Description
Budget Request Adopted Budget
ADMINISTRATIVE OPERATIONS
Office Rent
$26,108
$17,800
Staff Parking
4,500
4,500
Furniture Rental
0
5,250
Postage
2,400
3,600
General Insurance
12,400
10,000
Telephone
15,850
18,100
Office Equip. Rental/Maint.
4,800
6,000
Office Equip. Purchase
1,600
2,000
Office Supplies
4,000
5,500
Courier b Messenger
3,300
3,000
Business Travel
16,500
20,000
Business Meeting Expenses
7,225
10,000
Auto Transportation
Reimbursement
5,800
5,000
Printing
7,225
10,000
Memberships/Subscriptions
1,000
2,000
Public Relaions/Marketing
1,500
0
Conference Registration
1,500
0
Contingencies
4,975
8,000
SUB -TOTAL
$120,683
$130,750
nwa A AS MOM
Cj
f'
NJ
CITY OF MIAMI
BUDGET JUSTIFICATION
OPERATING EXPENSES
FISCAL YEAR 1987-88
Fund Convention (F.S. _
Department
iv ision ------
Miam-sports 6-Exhi
1987-88 1986-87
'Ainor
Uo ect Cooe
Description
Budget Request Adopted Budget ^
PROFESSIONAL SERVICES
Audit, Financial and
Management Services
$13,500 $30,000
Legal Support Services
(City Attorney's Office)
$10,000 0
Management Fee
9,200 0
SUB -TOTAL
$32,700 $30,000
----------------------------
--------
-------------------------- -----------------------
TOTAL 1987-88 BUDGET TOTAL 1986-87 BUDGET
$397,504.00 $397.512.00
4
I%Ma A. as V0914
City of Miami
Affirmative Artinn Status
Department: Miami Sports & Exhibition Authoritv
Month/Year: August/1987
Job
Anglo
Black Latin Other
Categories
Total
M& F
M& F M& F M& F
I. Top Administrators
Director
1
Assistant Director
Other Administrators
1
Subtotal
2
% of Total Employees
40%
II. Professionals
3
2
1
% of Total Employees
50%
III. All Others
Technician/Paraprofessional
Skilled Craft
Service/Maintenance
Office/Clerical
i
Subtotal
1
% of Total Employees
10%
Total Employees by Ethnic/Racial
Category
,
Percent
40%
102 50Z
Female Employees
% of Total Employees
40%
All Minorities & Women
% of Total Employees
90%
nMH3 F
Is
CITY OF MIAM1. 1:LO{'tibA 82
INTER -OFFICE MKMORANDUM
To: honorable Mayor and Me nbers
of the City Cmdssicn
Eugene D. Marks, Chairman
FROM: William Bayer, Co-Chaitnan
George F . &m a Co- Chai=mn
John A. Blaisdell, Executive Director
RECOMMENDATION
DATE: O C T 1 41987 ME:
suslECT: Fiscal Year 1987 through
1988 lZaistrative Budget.
REFERENCES.
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the
attached resolution approving the Fiscal Year 1987-88 Miami
Sports and Exhibition Authority Administrative Budget pursuant to
Section 52.6-10 of the Authority Ordinance.
BACKGROUND:
The Miami Sports and Exhibition Authority Administrative Budget
is funded from certain allocated proceeds of the Convention
Development Tax levied pursuant to Florida Statute 212.057.
Section 52.6-10 of the City of Miami Ordinance creating the
Miami Sports and Exhibition Authority requires that a) the City
Commission on an annual basis approve the Miami Sports and
Exhibition Authority Administrative Budget and b) that the
Authority establish a fiscal year coinciding with that of the
City of Miami.
At its regular monthly meeting on Thursday, September 3, the
Miami Sports and Exhibition Authority adopted the attached budget
in the aggregate amount of $397,504.00. This attached budget
identifies the requirements for compensation and benefits,
administration and operations, and professional and consultant
services for the operation of the Authority for the fiscal year
ending September 30, 1988.
We are pleased to report that this budget represents no increase
from the 1986-87 adopted budget. This is primarily attributable
to efficient operations and the implementation of effective
internal cost controls. The Compensation and Benefit section
represents approximately a 3.1 % increase from the adopted
budget due primarily to cost of living and structure increases
6 1'2h-- /
137--934',
f f
Honorable Mayor and Members
of the City Commission
Page 2
for salary positions and the implementation of a retirement plan
program for Authority employees. Administration expenditures
represent approximately a 7.8 % decrease in costs primarily due
to increased efficiencies obtained from operations as well as the
implementation of a budget monitoring system. The professional
services section represents an approximate 30.9 % increase due
to the inclusion of a management fee payable to the City of
Miami.
Actual expenditures are monitored on a monthly basis pursuant to
Chapter 52.6-5 of the Authority Ordinance. The Executive
Director is required to report on a monthly basis to the
Authority and prepare a statement of current and year-to-date
expenditures in comparison to budget. In addition, the
accounting firm of Coopers & Lybrand has been retained to
provide a complete fiscal year 1986-87 audit pursuant to Section
52.6-11 of the Miami Sports and Exhibition Authority Ordinance.
Although this budget reflects the best available
regarding administrative responsibilities and
development, a supplemental budget would be submitted
Sports and Exhibition Authority consideration
administrative or operational needs require.
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