HomeMy WebLinkAboutR-87-0909J-87-857
9/18/87
RESOLUTION NO. N7".,'0.9
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ISSUE A REQUEST FOR PROPOSALS, IN
SUBSTANTIALLY THE ATTACHED FORM, FOR THE
LEASE OF APPROXIMATELY 4125 SQUARE FEET OF
REAL PROPERTY WITHIN FORT DALLAS PARK,
LOCATED AT 60-64 S.E. 4TH STREET, FOR THE
PURPOSE OF OPERATING A RESTAURANT WITHIN SAID
LEASED AREA AND PROVIDINn MAINTENANCE OF ALL
AREAS OF SAID PARK.
WHEREAS, construction is nearly complete for the development
of exterior plazas, walkways, seating areas and the fountain in
the City of Miami's Ft. Dallas Park; and
WHEREAS, the exterior of the historical building known as the
Flager House, located within said park, was restored in 1985; and
WHEREAS; said park and building are suitable for restaurant
operations given their location on the Miami River and proximity
to downtown businesses; and
WHEREAS, the Departments of Planning, Public Works, and
Parks, Recreation and Public Facilities, and the Property and
Lease Management Division of the General Services Administration
have determined the boundaries of the area to be leased for
restaurant operations and recommend that the entire park be
maintained by the Successful Proposer;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to issue a
Request for Proposals, in substantially the attached form, for
the lease of approximately 4125 square feet of real property in
Fort Dallas Park, located at 60-64 SE 4th Street, for the purpose
of operating a restaurant within said leased area'and providing
maintenance of all areas of said park.
PASSED AND ADOPTED this 22nd day of October , 1987.
XAVIER L. SU
MAYOR
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,IT CLERK AT p 1111(" IP'4;rPRI itIT:%
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Ci-Ey C:U1�11V115a1V1
MEETING OF
OCT .'-• 198T
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PREPARED AND APPROVED BY:
ROBERT F. CLARK `
CHIEF DEPUTY CITY ATTORNEY
APPROVED/AS /TO FORM AND CORRECTNESS:
LV{..L4 [le W
CITY ATTORN
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87-!).
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
Matty Hirai, City Clerk
City Clerk's Office
Walter E. Golby, Director
FROM REFERENCES
Department of. Parks, Recreation
and Public Facilities
ENCLOSURES
October 15, 1987
Proposed Resolution for
an RFP - Ft. Dallas Park
Restaurant
Attached is a draft Request for Proposals for the lease of
property within Fort Dallas Park for the operation of a
restaurant and the maintenance of the entire 3/4 acre park by the
Lessee. The enabling legislation has been included on the
October 26, 1987 City Commission Meeting Agenda as item #49. The
Agenda office has asked that we submit this to you separately.
All pertinent information is included in the attachments.
WEG:DEJ:cm
Attachments:
RFP
Legislation
8'7--909,
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PRELIMINARY: POR DISCUSSION PURPOSES ONLY
Resolution #
REQUEST FOR PROPOSALS
for Lease of a Restaurant in
Ft. Dallas Park
and Maintenance of the Ft. Dallas Park Property
CITY OF MIAMI
Xavier L. Suarez, Mayor
Miller Dawkins, Vice Mayor
J.L. Plummer, Commissioner
Joe Carollo, Commissioner
Rosario Kennedy, Commissioner
Cesar H. Odio, City Manager
Prepared by:
Parks, Recreation and Public Facilities
Proposals due: 2:00 pa
Due Date: November 30, 1987
8'7--909:
a
Request For Proposals
Table of Contents
I. Public Notice/Aviso Publico
II. overview
A. Summary
B. Requirements
C. Special Provisions
III. Instructions to Proposers
IV. Declaration
V. Proposal Forms
VI. Contract Terms
VII. Exhibits
f
S'7-�909,
00
PUBLIC NOTICE
REQUEST FOR PROPOSALS: RESTAURANT LEASE AT FT. DALLAS PARK
SECTION I
The City of Miami (the "City") is offering to lease approximately
4125 square feet of real estate, situated in Ft. Dallas Park (the
"Property"), located at 60-64 SE Fourth Street, Miami, (see
Exhibit I) for a ten year period.
The use of the Property shall be for the purpose of operating a
food and beverage concession (the "Restaurant"). (Sales of
alcoholic beverages may be permitted, pending adoption of
appropriate legislation by the City Commission.)
Proposal packets can be obtained from the City of Miami Clerk,
3500 Pan American Drive, Miami, Florida 33133.
A Pre -proposal Conference will be held Tuesday November 10, 1987
at 10:00 a.m. in the Orange Bowl Stadium Athletic Club, Second
To Floor, Gate 11B, 1501 NW 3rd Street, Miami, Florida 33125.
Sealed proposals shall be submitted to the Office of the City
Clerk of the City of Miami located on the first floor of the
Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami,
Florida 33133 on or before 2:00 PM, November 30 1987.
Any questions pertaining to this Request for Proposals may be
directed to Susan McKay or Dianne Johnson, Parks, Recreation and
Public Facilities Department, 1390 NW 7 Street, Miami, Florida
33125 or by telephoning (305) 579-6900.
Prospective proposers are alerted to the provisions of Ordinance
No. 10062 which established a goal of awarding 51% of the City's
total dollar volume of goods and services to Black, Hispanic and
Women Business Enterprises on an equal basis.
The City Manager of the City of Miami, Florida, reserves the
right to cancel this Request for Proposals before the opening of
proposals, to accept any proposal deemed to be in the best
interest of the City, to waive any irregularity in any proposal
and to reject any and all proposals.
City of Miami
Cesar H. Odio
City Manager
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8'7-909.
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AVISO PUBLICO
La Ciudad de Miami esta' ofreciendo el arrendamiento de 4125 pies
cuadrasdas de biernes raices situada en Ft. Dallas Park, 60-64 SE 4
Streett, Miami (vea Exhibit 1).
E1 use de esta Fropiedad. (El Restaurante) sera para operar una
concesion de cocmidas, las Bebidas Alcoholicas podran ser
veendidas peendiente a gue sea aprobada la legislacion por la
Comisio'n de Miami.
Inforimacia n sobrre este arrendamiento estara' disponible en las
0ficienas del secretario Municipal de la Ciudad de Miami, 3500 Pan
American Drive, Miami, F1. 33133.
-� La Conferencia para esta propuesta tendra lugar el marten dia 10
de navietmhre de 1987, a las 10:00 a.m. en el Orange Bowl Stadium,
localiaado en el 1501 N.W. 3ra, Calle, en el Athletic Club
�1 (entrada 11-9. 2do. piso.)
v Las propuestas selladas deberan ser sometidas a: las Oficinas
del Secrettario Municipal de la Ciudad de Miami, situadas en el
primer piso del A.yuritamiento de Miami, en el 3500 Pan American
Drive, Dinner Key, Riami, Florida 33133, antes de las 2:00 PM
del dia 30 de Novienbre del 1987.
Cualquier pereg;unta relacionada con esta propuesta puede dirigirse
a Susan McKay o" Dianne Johnson, al Departamento de Parques,
lRecreos y Facilidades Publicas de la Ciudad de Miami, en el 1390
tU 7 Street, Miami, Florida 33125, o al telefono (305) 579-6900.
Se Iles recuerda a los interesados en dicha propiedad, sobre la
Ordenarnzae No. 1006.2 la cual fue establecida para ayudar con un
51% del volumnen total del dolar a las clases minoritarias (Negros
Hisppanas y Rujeres de empresas en un mismo nivel).
El Adnninisttrador de la Ciudad de Miami, Florida, t iene la
potestad de cancelar cualquiera peticion antes de su apertura, de
aceptar, rechaaar, o pasar por alto cualquiera irregularidad en
todas las propuestas presentadas en beneficio de la Ciudad.
la Ciudad de Mia®i
Cesar H. ®dio
City Manager
SECTION Its OVERVIEW
A. Summary
The City of Miami, Florida (the "City"), is soliciting sealed
proposals for the operation and management of a food and beverage
concession (the "Restaurant") on 4125 square feet of real estate
in Ft. Dallas Park, 60-64 SE 4th Street, Miami (the "Property").
(See Exhibits I & II). Maintenance of the entire 3/4 acre park
is a condition of any subsequent property lease based on this
proposal.
The proposed lease agreement (the "Lease"), will have an initial
term of ten (10) years, beginning on the date of the execution of
the Lease, with two five (5)-year options to extend. The 4125
square foot area is comprised of a 1590 square foot enclosed area
(the Flagler House historical building), two outside patio areas
of 1065 square feet and 1085 square feet, an access route of 160
square feet, and a service area of 225 square feet.
The Lease shall be awarded to the responsible and responsive
proposer whose proposal is ranked most advantageous to the City
by a Selection Committee comprised of City staff. The proposals
will be graded in the following categories: Improvements to
property, experience and financial capability of proposer,
compensation to City, maintenance program, and minority
participation. Prior to evaluation of any proposal, the
Selection Committee may elect to review additional aspects of the
RFP and submittals thereto.
A Pre -proposal Conference will be held Tuesday November 10, 1987
at 10:00 a.m. in the Orange Bowl Stadium Athletic Club, Second
Floor, Gate 11B, 1501 NW 3rd Street, Miami, Florida 33125.
The City Manager reserves the right to cancel this Request for
Proposals before the opening of proposals, to waive any
irregularities in any proposal and reject any or all proposals
and readvertise.
Sealed proposals shall be submitted to the Office of the City
Clerk of the City of Miami, located on the first floor of the
Miami City Hall, 3500 Pan American Drive, Dinner Rey, Miami,
Florida 33133 on or before 2:00 PM, November 30, 1987.
Any questions pertaining to the Request for Proposal may be
directed to Susan McKay or Dianne Johnson, Parks, Recreation and
Public Facilities Department, 1390 NW 7th Street, Miami, Florida,
33125 or by telephoning (305) 579-6900.
•
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SECTION II
b. Requirements
Overview (continued)
Proposers shall address three major requirements in the proposal:
renovation of the interior of the building known as "the Flager
House" for restaurant use and provision of furnishings and
equipment necessary for food preparation and service; operation
of restaurant concessions on the designated premises; and
maintenance of the entire park property including but not limited
to the building, service areas, grounds, furnishings, the
fountain, irrigation, and lighting.
Additionally, proposers shall offer a minimum monthly guarantee
and percentage of receipts to City as compensation for any
privileges granted. Further information is required concerning
the experience, reputation and financial capabilities of
proposers, as well as minority and affirmative action programs to
be utilized.
1. Capital Improvements
Proposers shall fully note and understand that improvements
to the Property for restaurant use shall comform and/or
compliment the existing design of said park and that
renovations of the building interior, in particular, may be
subjest to the review and approval of the Heritage
Preservation Board in addition to CITY. As a condition of
award, proposers are advised that improvements are to be
complete and restaurant operations are to begin no later
than six (6) months after the execution of an agreement.
Extensions may be granted only upon written request and
explanation to the City Manager, who shall not unreasonably
withhold approval for just cause.
LESSEE shall agree that no construction, repairs,
alterations or improvements may be undertaken upon the
demised premises unless the plans:
a. Be first submitted to Property & Lease Management, for
presentation and review by all Departments and Offices
with jurisdiction, and
b. Be approved by the City Manager of the City of Miami,
Dade County, Florida, and
c. Be in compliance with all State, County and City rules
and regulations, and any other agency that may have
jurisdiction in these matters.
LESSEE will be required to pay all costs, including but not
limited to appraisals, surveys and advertising expenses
incurred by the City in the process of this solicitation of
proposals.
S%"909,
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Section ti: Overviev/B. Requirements
1. Capital Improvements (continued)
LESSEE shall agree that construction, repairs, alterations,
improvements or fixtures to the leased area, and/or other
areas owned by the City and used by LESSEE in conducting
activities is at the sole expense of Lessee and shall become
the property of the City upon expiration of the agreement.
Upon completion, the paid invoices, receipts and other such
documents shall be submitted to the City Manager, in
accordance with agreement terms.
2. Operations
LESSEE shall adhere to the highest industry standards for
food and beverage preparation and sales, including
regulations and laws governing same, paricularly those
pertaining to alcohlic beverages *(beer and wine). The City
of Miami will reserve the right to cancel the lease
agreement for violations of food and beverage standards.
1
LESSEE is expected to operate the Restaurant throughout the
daily hours the park is open 7:00 a.m. to 10:00 p.m., or as
otherwise proposed and accepted by the City. Proposals to
r
operate this Restaurant for less than thirty (30) hours per
week will be disqualified.
—;
LESSEE will also be responsible for all utility charges
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incurred in the operation of the food and beverage
-
concession(s) and the park. including but not limited to
—,
electricity and water charges.
LESSEE will allow unrestricted public access to all areas of
the park not specifically included in the lease.
1
LESSEE will not be allowed to sell any goods outside of the
designated areas, except as approved by the City Manager.
All advertising must be approved by the City Manager or his
duly authorized representative.
LESSEE will be required to provide insurance coverage at
limits designated by the City. The policy shall name the
City as an additional insured, and a copy of the certificate
shall be filed with the City when a lease is executed.
3. Maintenance and Utilities
LESSEE shall be responsible for all necessary maintenance
and repairs related to the operation and management of the
Restaurant and the 3/4 acre park. All custodial and
janitorial services to maintain the leased premises in a
clean, sanitary condition shall be furnished at the sole
expense of the LESSEE.
*Legislation pending before City Commission to permit the
sale of Alcoholic beverages.
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Section IIz Overview/a. Requirements
3. Maintenance and Utilities (continued)
LESSEE shall further provide such plumbing, electrical
and/or other contractual services so as to maintain the
property, irrigation, fountain, lighting and other aspects
in acceptable working order and safe condition.
4. Compensation
Proposers will be required to propose a guaranteed minimum
monthly return to the City to be paid in advance, excluding
any real estate taxes levied against the premises, which are
to be paid by Successful Proposer. Proposals offering less
than $1,000 minimum guarantee per month shall not be
acepted. Upon award or execution of agreement, Successful
Proposer shall pay to CITY a rent deposit equal to advance
payment of the first six (6) months minimum monthly
guarantee. Additionally, Proposers shall offer to CITY a
percentage of gross receipts (further defined in Section VI)
form restaurant operations from which the minimum guarantee
may be deducted.
However, in the event that changes to the use of the
property which may require City Manager approval are granted
to Lessee, additional consideration as may be mandated by
the City Manager shall be required.
5. Required Submittals
Proposers are required to submit a narrative in the support or
explanation of the overall operation of the Restaurant on the
Property. The narrative must follow the instruction in Section
V, entitled PROPOSAL, subsection (2).
Proposers are required to submit a narrative in support or
explanation of proposed Capital Improvements to the Property.
The narrative must follow the instructions given in Section V,
entitled PROPOSAL, subsection (2).Section II: Overview
(continued)
Proposers are required to submit a narrative in support or
explanation of the proposed maintenance plan for the Property.
The narrative must follow the in instructions given in Section V,
entitled PROPOSAL, subsection (2).
Proposers are required to submit a narrative in support or
explanation of the proposer's experience and professional
reputation in the overall program proposed. The narrative must
follow the instructions in Section V, entitled PROPOSAL,
subsection (2).
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SECTION II: OVERVIEFI/ R. Requireients
5. Required Submittals (continued)
Proposers are required to submit a narrative demonstrating their
financial capabilities to conduct and/or manage the proposed
operations. Said narrative shall include the most current
financial statement of the proposer and any other documents as
indicated in the instructions in Section V, entitled PROPOSAL,
subsection (2).
Proposers are required to thoroughly review the information
provided in Section II, Part C "Special Provisions" concerning
Minority Participation and First Source Hiring, to submit a
narrative pertaining to Minority participation and affirmative
action and to complete the forms pertaining to same as instructed
in Section V, entitled PROPOSAL, Subsection (2).
C. SPECIAL PROVISIONS
1. MINORITY PROCUREMENT PROGRAM
Ordinance No. 10062 entitled the Minority and Women
Business Affairs and Procurement Ordinance of the City of
Miami, Florida sets forth " a goal of awarding at least
51 percent of the City's total annual dollar volume of all
expenditures for all goods and services, to Black,
Hispanic and Women minority business enterprises on an
equal basis". A minority business enterprise is defined
as a business firm"...in which at least 51 percent of said
enterprise is owned by Blacks, Hispanics, or Women, whose
management and daily businesss operations are controlled
by one or more Blacks, Hispanics or Women". To achieve
the goal established by Ordinance No. 10062, participation
in providing goods and services to the City by minorities
is being encourage in a number of ways. All vendors doing
business with the City are enouraged to include the
participation of minority firms in their bids. In
evaluating bids. In evaluating bids for determination of
awards, minority participation may be a factor. Failure
to adequately involve minority firms may be a basis for
rejecting any and all proposals.
Possible ways to include minority participation would
involve:
1. Joint venture with a minority firm(s).
2. Utilizing minority firm(s) as subcontractor(s)•
3. Utilizing minority firm(s) to supply goods and/or
services.
4. Successful implementation of well defined affirmative
action program.
5. Other forms of minority participation, if properly
documented.
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Section it: Overview/C, Special Provisions (continued)
Included in this package is a copy of Ordinance No. 10062.
Additionally# a special Information Sheet has been
provided to assist Proposers in presenting information
concerning minority participation.
Minority business firms are encouraged, but not required,
to register with the City prior to submitting proposals.
The Purchasing Office will provide the necessary forms and
insturctions upon request.
ALL VENDORS ARE URGED TO SUBMIT PROPOSALS FOR ANY GOODS OR
SERVICES THAT THEY ARE ABLE TO SUPPLY, REGARDLESS OF
MINORITY CLASSIFICATION. However, compliance with all
requests for information regarding Minority Status or
Participation is required. Proposers cooperation is
greatly needed to aid the City in achieving its goal.
2. FIRST SOURCE HIRING AGREEMENT
Proposer shall acknowledge that it has been furnished a
copy of City of Miami Ordinance No. 10032, the First
Source Hiring Ordinance attached herein as composite
Exhibit C. The First Source Hiring Agreement policy
requires that as a condition precedent to entering into
this contract when such project is of a nature that
creates new jobs, a First Source Hiring Agreement be
negotiated between the concession Manager and the City's
autholrized representative, if so applicable. Concession
Manager shall comply with applicable provisions of
Ordinance No. 10032, includiong any amendments thereto.
3. RESOLUTION OF PROTESTS
Proposers attention is directed to the attached Section
18.56-1 of the City Code. In the event of protests,
compliance to the procedures described therein is
mandatory.
RESOLUTION OF PROTESTS (City Code Section 18-56.1.)
(a) Right to Protest. Any actural or prospective contractual
party who feels aggrieved in connection with the
solicitation of award of a contract may protest to the
Chief Procurement Officer. The protest shall be submitted
in writing within fourteen (14) days after such aggrieved
party knows or should have known the facts giving rise to
the action complained of.
(b) Authority to resolve protests. The Chief Procurement
Officer shall have the authority, subject to the approval
of the City Manager and the City Attorney, to settle and
resolve a protest of an aggrieved actual or prospective
contractual party concerning the solicitation or award of
the contract in question. Provided that in cases
involving more than four thousand five hundred dollars
($4,500.00), the decisions of the Chief Procurement
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Section II: Overview/C. Special Provisions
3. Resolution of Protests (continued)
Officer must be approved by the City Commission after a
recommendation by the City Attorney and City Manager. The
Chief Procurement officer shall obtain the requisite
approvals and communicate to the protesting contractual
party; or, alternatively, if the amount involved is
greater than four thousand five hundred dollars
($4,500.00), submit a decision to the City Commission
within thirty (30) days after he receives the protest.
(c) Compliance with time requirements. Failure of an
aggrieved party to submit a protest within the time
provided in subsection (a), above, shall constitute a
forfeiture of such party's right to complain and shall bar
any legal action therefor by such party. Failure by the
City officials to comply with the time requirements
provided in subsection (b) shall entitle the aggrieved
party, at its option, to by pass the provisions of this
section and to institute legal action immediately. (Ord.
No. 9572, & 1,2-20-83).
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OW
IONS TO PROPOSERS
Submit proposals consisting
of sections:
a) "Declaration" (Document #1)
b) "Proposal" (Document #2)
c) "Price Proposal" (Document #3)
d) "Minority Information and Acknowledgment"
(Document #4)
Where forms are furnished as titled above, please
complete per the form's instructions and submit same.
Additional documentation submitted by the Proposer
relating to any one of the sections should be attached
to the completed form where applicable.
Whether forwarded by mail or personally delivered, the
envelope must be received by the Office of the City
1 Clerk, City of Miami City Hall, 3500 Pan American
Drive, Dinner Key, Miami, Florida 33133, prior to the
date and time stated in the Public Notice.
2. QUALIFICATIONS: Prospective proposers shall have no
record of pending lawsuits, criminal activities, etc..
and shall not have conflicts of interests which can be
of embarrassment to the City of Miami. This latter
qualification may be satisfied by submission of a
notarized affidavit to the effect with the proposal
submitted.
3. ONE PROPOSAL: Only one Proposal from a corporation
under the same or different names, will be considered.
If it is found that a Proposer is interested in more
than one proposal, all proposals in which such a
Proposer is interested will be rejected.
4. PRICE PROPOSAL: Prices shall be stated in both words
and figures in the appropriate places in the Proposal
form. In the event that there is a discrepancy between
the price written in words and the price written in
figures, the former shall govern.
5. SIGNATURE OF PROPOSER: Prospective proposer must sign
the Proposal in the space provided for signatures.
The signature required is the officer, officers, or
individual authorized by its by-laws or the Board of
Directors, with official corporate seal affixed
thereto.
6. PERFORMANCE BOND: The City reserves the right to
demand of the Successful Proposer a performance bond in
the amount sufficient to guarantee faithful performance
of the terms and conditions of the lease agreement. A
cash deposit with the City will meet this requirement.
-12- 8 7-909.
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7. REJECTION OR ACCEPTANCE OF PROPOSALS: The right is
reserved by the City of Miami to waive any
irregularities in any proposals, to reject any or all
proposals, or to readvertise for proposals, if desired.
8. AWARD: Responsive and responsible proposals will be
reviewed by a selection Committee comprised of City
staff from at least the following agencies/departments:
Internal Audit and Reviews; Property and Lease
Management; Parks, Recreation and Public Facilities;
Finance; and Public Works. Proposals will be graded in
these categories which may be weighted by the
Commit _ee :
Experience and Financial
Capability of Proposer 15 points
Improvement to Property 25 points
Compensation to City 25 points
Maintenance Program 20 points
Minority Participation 15 points
The Successful Proposer will receive an official letter
from the City of Miami notifying him of the acceptance
of this proposal and awarding him the privilege of
executing a Lease to be prepared by the City.
Any proposal which is incomplete, conditional, obscure
or which contains irregularities of any kind, may be
cause for rejection of the proposal. In the event of
default of the Successful Proposer, or his refusal to
enter into the City of Miami contract, the City
reserves the right to accept the proposal of any other
proposer or readvertise using the same or revised
documentation, at its sole discretion.
9. WITHDRAWAL OF PROPOSAL: Any proposal may be withdrawn
prior to the final time for receipt, as scheduled in
the Public Notice.
10. INTERPRETATION OF PROPOSAL DOCUMENTS: Each prospective
proposer shall thoroughly examine the proposal
documents and judge for himself all matters relating to
the location and character of the services he agrees to
perform. If the proposer should be of the opinion that
the meaning of any part of the proposal documents is
doubtful, or obscure, or contains errors or omissions,
he will be provided the opportunity to request
clarification from Property &Lease Management.
11. PROTECTION OF RIGHTS OF CITY: The City Manager
reserves the right to include in any contract document
such terms and conditions as he deems necessary for the
proper protection of the City of Miami, (see Exhibit
3) .
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87-909.
a Ow.
SECTION W o. OBCLARATION
(Document # 1)
TO: Cesar H. Odio
City Manager
City of Miami, Florida
Submitted day of , 1987.
The undersigned, as proposer (herein used in the masculine
singular, irrespective of actual gender and number) declares that
the only persons interested in this proposal are named herein,
that no other person has any interest in this proposal or in the
lease to which this proposal pertains, that this proposal is made
without connection or arrangement with any other person, that
this proposal is in every respect fair, in good faith, without
collusion or fraud.
The proposer further declares that he has complied in every
respect with all the Instructions to Proposers issued prior to
the opening of proposals, and that he has satisfied himself fully
relative to all matters and conditions of the lease to which the
—� proposal pertains.
The proposer proposes and agrees, if this proposal is accepted,
he will execute an appropriate City of Miami document for the
purpose of establishing a formal contractual relationship between
him and the City of Miami, Florida, for the performance of all
requirements to which the Proposal pertains.
The proposer states that the proposal is based upon the Request
for Proposals issued by the City, dated November 30, 1987 for the
1 lease of approximately 4125 square feet of property located in
Ft. Dallas Park.
Signature
Title
Name of Proposer/Firm
•
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SECTION V: PROPOSAL
(Document #2)
TO: Office of the City Clerk
City of Miami, Florida
ATTENTION: Parks, Recreation and Public Facilities
(1) The undersigned hereby makes a proposal for a lease
agreement of ten (10) years from the City of Miami, Florida for
the lease of approximately 4125 square feet situated in Ft.
Dallas Park.
The privileges of operating and managing a restaruant will be
further specified in a lease agreement to be entered into and
between the Proposer and City of Miami.
(2) Describe in your format and attach to the last page of this
PROPOSAL form, labeled "Attachment A", the following:
PART I: OPERATION AND MANAGEMENT
A. Narrative description of how the proposer will
operate and manage the restaruant. Please be as
explicit as possible.
B. The following information should be provided:
Proposed service/seating capacity (minimum and
minimum range may be given)
Variety of foods and beverages to be served
(proposed menu) and price range of menu items
Propose hours of operation and time schedule for
start of operations
Description of supervisory and management
operations
Description of food service delivery (cafeteria
style, fast food or full service)
PART II: RENOVATION AND CAPITAL IMPROVEMENTS
A. Narrative description of proposed renovation of
the "Flagler House" building interior for
restaurant operations, including preliminary
construction schedule
B. Narrative description and/or listing of proposed
furnishings and/or equipment that will be used for
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SECTION Vs
PROPOSAL/DocuRent #2 (continued)
food storage, preparation, service and other
aspects of the proposed restaurant operation.
C. Narrative description of other capital
improvements to the Property (such as canvas
awnings for outside seating) that will facilitate
restaurant operations.
D. Total Dollar figure for proposed renovations,
furnishings, and improvements offered, and
proposed terms for reimbursement by the City upon
conclusion of the agreement term.
E. Any other pertinent information concerning
improvements to the property, in narrative form.
PART III: MAINTENANCE PROGRAM
A. Narrative description of proposed regular
maintenance program for the Flagler House
building, furnishings, exterior service areas,
park grounds, fountain, irrigation system and
lighting. Such description should detail aspects
including, but not limited to: pest control,
painting, janitorial services, landscaping
services.
B. Narrative description of repair services that will
be provided, or contracted for, by Proposer in
order to maintain the Property and all aspects in
acceptable working order and safe condition
C. Any other pertinent information concerning repairs
and/or maintenance.
PART IV: PROPOSER'S EXPERIENCE AND PROFESSIONAL REPUTATION
A. Narrative description of the proposer's experience
and that of key personnel involved in the overall
restaurant operation.
B. Narrative description of the professional
-- reputation of the Proposer and/or of key personnel
involved in the overall restaurant operations.
PART V: PROPOSER'S FINANCIAL CAPABILITIES
A. Narrative description of Proposer's financial
capabilities to manage and conduct the proposed
restaurant operations, including Proposer's most
recent financial statement.
-16-
8 7-909.
Fzoi-=
r .
SECTION V: Proposal (Document # 2)
B. The following documents may also be submitted:
1. Balance sheet less than 90 days old
2. Current Income and Expense Statement
3. Business Income Tax Reports for the last 3
years
PART VI: MINORITY PARTICIPATION
A. Narrative description of the extent of Minority
involvement in the proposed restaurant operation,
either as suppliers, joint venture. Attach
Affirmative Action Program utilized by your firm,
if any.
B. Complete the attached form entitled "Minority
Classification and Participation Information and
Acknowledgement" (Document #4) and submit with
Proposal.
(3) Indicate financial return to the City using the format
provided in Document #3 "PRICE PROPOSAL"
(a) Minimum guarantee to the City including a minimum
payment guarantee.
(b) Indicate the percentage of the gross receipts
offered to the City of Miami as a fair return.
(c) Any additional financial benefit to the City, in
narrative form.
(4) Indicate understanding and willingness to adhere to food
and beverage standards exhibited in the "Request for Proposals",
by indicating below:
(Proposer's Initials)
(5) FIRST SOURCE HIRING AGREEMENT COMPLIANCE CLAUSE
PROPOSER acknowledges that it has been furnished a copy of
City of Miami Ordinance No. 10032, the First Source Hiring
Ordinance attached herein as composite Exhibit C. The First
Source Hiring Agreement policy requires that as a condition
precedent to entering into this contract when such project is of
-17 - 87-909.
04Am
SECTION Vs Proposal (Document # 2)
a nature that creates new jobs, a first Source Hiring Agreement
be negotiated between the Lessee and the City's authorized
representative, if so applicable. LESSEE shall comply with
applicable provisions of Ordinance No. 10032, including any
amendments thereto.
(Proposer's Initials)
(6) Indicate understanding and willingness to comply with any
and all other items in the "Request for Proposals" not addressed
in the previous five (5) sections of this "Proposal" by
initialing below.
(Proposer's Initials)
(7) It is expressly understood that the City of Miami reserves
the right to accept or reject any or all proposals, and it is
further understood, that acceptance of any proposal and
corresponding agreement is subject to the approval of the City
Commission.
(Proposer's Initials)
(8) The undersigned expressly authorized the City of Miami to
solicit and obtain information and verification from any source
named in or in connection with this proposal.
THIS BID PROPOSAL SUBMITTED BY
(Name of Individual or Corporation)
(Address of Individual or Corporation)
(Signature)
(Signature)
(Title)
(Title)
(If a corporation, please attach a Corporate Resolution and affix
Corporate Seal here and on the Corporate Resolution)
-18-
3 K4,
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(
1=
r' CITY OP MIAMI
P R I C E P R O P O S A L
j Document No. 3
1
For the right to Lease approximately 4125 square feet situated in
Ft. Dallas Park and to manage and operate the authorized
Restaurant Concessions per the foregoing specifications, the
undersigned agrees to pay the City of Miami:
A GUARANTEED MINIMUM PAYMENT OF:
dollars (in words)
(in figures)] per month.
(Proposals offering less than one thousand dollars ($1000.00) per
j month will not be accepted)
AGAINST THE FOLLOWING PERCENTAGE OF GROSS RECEIPTS:
per cent ( in words) [ % ( in figures) ]
of proposed gross receipts for Restaurant Operations,
WHICHEVER IS GREATER
The City will accept proposals only on the above format. No
other proposals will be considered.
SUBMITTED BY:
PROPOSER:
SIGNED:
ADDRESS:
CITY/STATE/ZIP:
TELEPHONE NUMBER:
ATTEST:
-19-
C
Document No. 4
MINORITY CLASSIFICATION AND PARTICIPATION
INFORMATION AND ACKNOWLEDGEMENT
1. Indicate CLASSIFICATION of Business Enterprise (PROPOSER):
I ) BLACK ( ) HISPANIC I ] WOMAN f l OTHER
2. Detail MINORITY/FEMALE PARTICIPATION within your firm, or as it may
apply to this proposal, if awarded:
A. JOINT VENTURE: Provide information regarding Minority/Female firm
participating as such, and the extent of participation
% of Dollar
Firm Name Business Address Proposal Amount
B. SUBCONTRACTORS: Provide information regarding Minority/Female
firms that will be subcontractors for this proposal, and their
extent of the work
$ of Dollar
Firm Name Business Address Proposal Amount
C. SUPPLIERS: Provide detail regarding Minority/Female Firms that
will Supply you with goods or services, and the extent
% of Dollar
Firm Name Business Address Proposal Amount
D. AFFIRMATIVE ACTION PROGRAM (detail of program must be attached)
If existing, Date Implemented:
If planned, Date of Proposed Implementation:
The undersigned PROPOSER acknowledges that it has received a copy of
Ordinance No. 10062, the Minority and Women Procurement Ordinance of the
City of Miami, and agrees to comply with all applicable substantive and
procedural provisions therin, including any amendments thereto.
PROPOSER:
SIGNATURE:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
PROPOSAL.
a7^909
a
INSURANCE
SECTION VI:
TERMS AND CONDITIONS
TO BE CONSIDERED IN
THE LEASE AGREEMENT
The Lessee shall maintain during the term of the Lease Agreement
the following insurance:
A General Liability Insurance on a Comprehensive General
Liability coverage form or its equivalent, with a
combined single limit of at least One Million
($1,000,000) Dollars for bodily injury and property
damage liability. Products and completed operations
coverage, personal injury, contractual liability, and
premises medical payments coverages shall be included.
The City shall be named as a Primary Additional Insured
�! on said policy.
B. Automobile Liability Insurance covering all owned, non -
owned and hired vehicles in amounts of not less than
$100,000 per accident and $300,000 per occurrence for
bodily injury and $25,000 property damage.
I
C. All Risk Property insurance coverage on a replacement
cost basis for real and personal property located on the
designated premises leased to the Lessee by the Lessor.
The City shall be named as a primary additional Insured
on such policy.
D. The policy or policies of insurance required shall be
written in a manner such that the policy or policies may
not be canceled or materially changed without sixty (60)
days advance written notice to the Lessor. Written
notice shall be sent to the Insurance Manager, General
Services Administration of the City.
Evidence of compliance with the insurance requirements shall be
filed with the Insurance Manager of the City of Miami prior to
execution of the Lease Agreement and each renewal. Such
insurance shall be subject to the approval of the Insurance
Manager. All insurance policies required must be written by a
company or companies rated at least "A" as to management and
Class "V" as to financial strength, in the latest edition of the
Best's Insurance Guide, published by Alfred M. Best Company,
Inc., 75 Fulton Street, New York, N.Y. Compliance with the
foregoing requirements shall not relieve the Lessee of its
--- liability and obligations under this section or under any other
- _ portion of the Lease Agreement.
-21-
87-gxn
sos
YA
SWTION VI: AGREEMENT TERMS (continued)
INDEMMI FICATIOI
Lessee covenants and agrees that it shall indemnify, hold
harmless, and defend the City, its agents, officers and employees
from and against any and all claims, suits, action, damages or
causes of action arising during the term of the lease agreement
for any personal injury, loss of life, or damage to property
sustained in or about the leased premises, by reason of or as a
result of the Lessee's occupancy thereof, and from and against
any orders, judgments or decrees which may be entered thereon,
and from and against all cost, attorneys fees, expenses and
liabilities incurred in and about the defense of any such claim
and the investigation thereof.
DAMAGES OR LOSS TO LESSEE'S PROPERTY
Lessee releases the City from any and all liability, cost or
expenses for damage, or loss to the Lessee's property for any
cause whatsoever.
UTILITIES
Lessee shall pay for all utilities consumed on the leased
property as well as connection and installation charges thereof
and waste collection, if any.
ASSIGNMENT AND SUBLETTING OF PREMISES
Lessee shall not, at any time during the term of the lease
agreement, sublet any part of the premises, or assign the lease
agreement or any portion or part thereof, except and by virtue of
written authorization granted by the City Manager to the Lessee.
EXAMINATION OF PREMISES
Lessee agrees to permit the City Manager or his designee to enter
upon the leased premises at any time for any purpose the Lessor
deems necessary to, incidental to or connected with the
performance of the Lessor's duties and obligations hereunder or
in the exercise of its rights or functions.
RULES AND REGULATIONS
Lessee agrees that it will abide by any and all rules and
regulations pertaining to the use of the leased premises which
are not in effect, or which may at any time during the term of
the lease agreement be promulgated.
S'7-909
-22-
89CTION VIe AGREEMENT TERMS (continued)
OBFAULT PROVISION
In the event that Lessee shall fail to comply with each and every
term and condition of the lease agreement or fails to perform any
of the terms and conditions contained herein, then Lessor, at its
sole option, upon thirty (30) days written notice to Lessee may
cancel and terminate the lease agreement, all advances,
improvements or other compensation shall be forfeited by Lessee
not as a penalty but as liquidated damages.
NON-DISCRIMINATION
Lessee agrees that there will be no discrimination against any
person on account of race, color, sex, religious creed, ancestry,
national origin► mental or physical handicap in the use of the
demised premises and the improvements thereon. It is expressly
understood that upon presentation of any evidence of
discrimination the Lessor shall have the right to terminate the
lease agreement.
AWARD OF AGREEMENT
Lessee warrants that it has not employed or retained any person
employed by the Lessor to solicit or secure the lease agreement
and that it has not offered to pay, paid, or agreed to pay any
person employed by the Lessor any fee, commission, percentage,
brokerage fee, or gift of any kind contingent upon or resulting
from the award of making the lease agreement.
CONFLICT OF INTEREST
Lessee covenants that no person under its employ who presently
exercises any functions or responsibilities in connection with
the lease agreement has any personal financial interests, direct
or indirect, in the lease agreement. The lessee further
covenants that, in the performance of the lease agreement, no
person having such conflicting interest shall be employed. Any
such interests on the part of the Lessee or its employees must be
disclosed in writing to the Lessor.
Lessee is aware of the conflict of interest laws of the City of
Miami (Miami City Code Chapter 2, Article V), Dade County,
Florida (Dade County Code, Section 2-11.1) and the Florida
Statutes, and agrees that it will fully comply in all respects
with the terms of said laws.
Lessee, in the performance of the lease agreement, shall be
subject to the more restrictive law and/or guidelines regarding
conflict of interest promulgated by federal, state or local
government.
8'7-9W
-23-
SECTION VI: AGREEMENT TERMS (continued)
INDEPENDENT CONTRACTOR
Lessee and its employees and agents shall be deemed to be
independent contractors, and not agents or employees of Lessor,
and shall not attain any rights or benefits under the Civil
Service or Pension Ordinances of City, or any rights generally
afforded classified or unclassified employees; further it shall
not be deemed entitled to the Florida Workers Compensation
benefits as an employee of Lessor.
MINORITY PROCUREMENT COMPLIANCE
Lessee acknowledges that it has been furnished a copy of
Ordinance No. 10062, the Minority and Women Business Affairs
Procurement Program Ordinance of the City of Miami, and agrees to
comply with all applicable substantive and procedural provisions
therein, including any amendments thereto.
COMPLIANCE ((WITH FEDERAL, STATE AND LOCAL LAWS
Both parties shall comply with all applicable laws, ordinances
1 and codes of federal, state and local governments.
GROSS RECEIPTS
The term "gross receipts" as used herein shall mean all monies
paid or payable to LESSEE for sales made or services rendered at
or from the premises or from any other source related directly or
indirectly to this restaurant operation, whether collected or
uncollected, whether for cash or credit, provided however that
any sales taxes imposed by local, county, state or federal law
and paid by purchaser on any item sold by LESSEE or any other
authorized service or activity of LESSEE directly payable to a
taxing authority shall be excluded from the computation of gross
receipts.
All cash shortages are to be absorbed by LESSEE and are not to be
deducted from gross receipts. Bad debts, returned checks and
charges for same are also not to be deducted from gross receipts.
Other items such as reimbursements, refunds, purchase discounts
or rebates, and employee loan repayments are not to be included
as gross receipts or comingled with records of gross receipts.
Any sales made by LESSEE at cost or gratuities received by LESSEE
may be excluded from the computation of gross receipts only if
substantiating documentation is provided. Further, any "sales at
cost" must have the prior approval of the DIRECTOR and required
documentation must include the invoice issued by LESSEE to the
purchaser.
AUDIT RIGHTS
LESSEE shall provide CITY a letter from an independent Certified
Public Accountant which establishes that LESSEE's internal
controls are adequate to safeguard its assets and properly
reconcile accounting transactions. CITY reserves the right to
-24- 87-909
SECTION VI: AGREEMENT TERMS (continued)
audit the records of LESSEE at any time during the performance of
the agreement and for a period of up to three (3) years after
final payment is made under this Agreement.
RECORDS AND REPORTS
LESSEE shall maintain throughout the term of the contract all
books of account, reports and records, which must include cash
register tapes of transactions, in accordance with generally
accepted accounting practices and standards. Upon execution of
the agreement, the form of the records, reports and operating
controls are subject to the written approval of CITY's Internal
Auditor, whose futher recommendations shall be complied with by
LESSEE upon request. Such record shall be kept separately and
apart from any other business or businesses of LESSEE. Records
must be available locally within Dade County and shall be
maintained during the term of the Contract.
A monthly report of gross receipts and other supporting documents
shall be submitted to CITY by the 15th of each month along with
:1 payment due. The form of the report package shall have the prior
a.� approval of CITY. The following minimum reports must be
—� provided:
1. Monthly report of gross receipts
2. Monthly State sales tax return
j 3. Monthly inventory report indicating specific types of
products sold including tobacco and alcoholic beverage
sales
An annual certified statement of all operations pertaining to
LESSEE's operation on the Property shall be submitted within
forty-five (45) days of the end of each twelve-month period. Any
adjustments due CITY as a result of gross receipts versus minimum
guarantee shall be payable at that time. It is the intent of
1 CITY that it shall receive all amounts as net, free and clear of
j all costs and charges arising from or relating to said
operations, and that the minimum guarantee or percentage of gross
receipts, whichever is greater, shall be paid monthly.
ALCOHOLIC BEVERAGES
Wine, beer and other alcoholic beverages are to be offered for
sale to the extent permitted by applicable state and local laws
and subject to regulations established by DIRECTOR. The City
Commission, City Manager or DIRECTOR retain the right to
restrict, limit and/or prohibit such sales when deemend in the
CITY's best interest. The LESSEE will be required to provide at
his own expense all licenses and permits required for the legal
-- sale of alcoholic beverages and will be responsible for the
renewal of license in a timely fashion.
8 7-909.
-2 5-
C71f s7.
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i
Exhibit b ; Minority `z hd 'Women Is
4•03.114 8us"ee8 Affairs etzd _ Pr curement •Ordinance
Io�Ili�s
• • 00olearct N0.+10....�..: .
AN 010111AICI RtOtAt l NG, ORD I NANCt 90. 9119 s
Tot 0100411T PROCUREMENT PROGRAM ORDINANCE or
• Tilt C111 OF NIAMI, FLORIDA AND SUBSTITUTING
TNEREFOR A $IV 111801111 PROCuRt"tat PROGRAM
OR0IRANCt TO of itROUN Avg C11E0 AS •TNE
MINORITY AND itON" •OUSINESS AFFAIRS AND
►NOC929NE91 OROIMANCt OF TME CiTY OF NiAMI.
FLO2IOA,' ESTABLISHING A NINORITT AND t10MEN
BUSJNESS AFFAIRS PROCUREMENT PROGRAN Ago
COMMITTEE: PROVIDING FOR Tot CREATION IT THE
CITY MANAGER OF All OFFICE OF MINORITY AND
110Nts BUSINtSS AFFAIRS AND PROCUREMENT;
FURTHER SETTING FORTH A GOAL OF AWARDING AT
LEAST 11 PERCtRT OF THE CITT'S TOTAL ANNUAL
DOLLAR VOLUME OF ALL PROCUREMENT EXPENDITURES
TO BUSINESSES OWNED IT BLACKS f17111,
NISPANICS (1Jt), ASO WOMEN tiTt1; AUTHORIZING
THE CITT NANAG[N TO PROVIDE FOR NINORITT AND
MONt■•011Nt0 BUSINESS ENTERPNISE PROCUREMENT
StT.ASiOtS AND CONTRACT PROVISIONS.- PROVIDING
FOR THE oETELOPMENT OF PROCEDURES, MEASURES
AND RESOURCES TO IMPLEMENT SAID PROGRAM.
COALS AND OBJECTIVES; AND CONTAINING A
SEVER M LITT CLAUSE.
V"tNE&S, Ordinance go. 0775 dealing with minority
procurement has been favad• to be to goad of revision and
modification to strengthen the effectiveness of the City of
Alea1•s Nlnertty Procurement Poiicy and Program; and
MICAS, the City Coomistloe, to repealing Ordinance No.
9775 and to adopting 41 and sgeotitutiap therefor the herein
Mtgority and Women Busieess Affairs oad procurement Ordinance is
owthertted pvrsvaat to two Charter of the City of Ntarei.
Sectteas 52 gad 13; and tut Nenictpsi Noes Rule Powers Act of
1273, Chapter 166.001 tt sea., Florida Statutes.,@$ seended; and
00CAS, too U.S. Supreme Court has uphold code Cogs ty
Ordinance so..12•67, adopted Jmly t0, Soda, restricting ►idding
ag eoastrecttai projects to BtacR•e•med firm$ Been prior
mmwarraated dlaerlNlaatlen has been preen; cad
YNIREAS. ♦iNdiaBs of a City of Mtail Mtoority Procurement
Disparity Study Indicated a substantial eRClm@tom of minority
sad wemen.o•aed beslassess from the City's procurement process
far the fiscal years between 1971 and Joel; and
WHEREAS, this Ordtmanee will prereat the perpetuation of
the effects of prior eavarranted discrimination which has
1
RFP T*455E
f
' tliretstari tsipatisd; t!nitid sr fititlel*d proestessot sod
' 'tistrattta� o#parteatt!$i tit bestrasses $*$ad !y h ack$,
Mlapastes 4464imes wttb th* city of tlta i; *ad
lfMEREAl, 'the city of 014e1 has established a policy of
eeetitreetive Afftrostive -adios to otfelesto sobstantially the
ofteeta OF prior disetivlaettslit and
11"RIA29 cis proposed ofeartty and Meows Bestm$as Affairs
• sed procersi eat DroyrN asd policy eostaf*s requtresssts: (A)
that thee* 660 eostract with the City of Miami to the $rocs of
proeoromeet •hell set dtserfoleats *#&cast any begins$$,
"Wore$ *r appiteset for awleyesst a*easse of ape, ethnicity,
race, *rood, color; rollefem; son* astfosat ori#ie, haadfcsp, or
marit*1 states; asd 161 that such city costracters have and
fspiesest *a Affirmative Action or Equal E*ployesnt opportunity
pallor to laver* that tech bes#sesses, e"toyees, or •pplicantf
for **ptey*eet on treated e408111 without regard to age,
othetefty, rate, Creed, color, relfoles, son, national origfn,
headicap or earitai states, sad
. MIRltAS, tmplesoeetatfes of this ordtsoses sill serve -the
• best fsterest of the City sad will saatefle the $$port•nity for
am$11 best**$• casto►s$ *wood tole coatrolitd by Blacks,
efspestes and thmen to precare or contract with the City of
MIasi to t11e area of proceroosst; and
• MMEtEAS, U be effacttwe 1t is necessary and desirable to
establish for the City of Mteef a Mfoortty asd, ll$sen #usloess
,. Affair$ proe"re"St Program with too 40proorfate goals,
*h'oetfe*s,, adsfafstratlwe procedure and reseorces; ondr,�adopt
teplalatfen ro*edytag this affected Nfopesfit •tact and Yasen.
ewated bastaesseez
"We TMttgFD19, RE it ORDAINED. IT tog COMMISSION or THE
CITY N MIAMI, FLORIDA:
Seettos S, 161$ Ordlaesce shalt he %sown and may be cited
as *the slfaerity and lfoms* •vote*$$ Affairs and procurement
program ordlesses of the City of 111891.4
Uettee 2, Far the purpose of this Ordleanct, the
follow#*# stroll $hraae$, words, sad their dertwatlons shall have
the fallout*# soloists:
^062
1ZFP
s
s.r ;eealaisa _talora►ate mina• aAr co►0oratloa,
pa►toorshlp, lodleldeal, silo preprlatershlp, joint stock
company• jetat *"to•*, p►otessieval association er any ether
total entity that -la properly llcanead to do baseness with the
city Si01tail'snd/or ease Comely and/or the state of rtorlds.
•. Mlaoilq see tiamtn•Owmid osslaeta _Eaterprl se *tall/
a believes eeterprls• to walcb at least $I percent of sold
esterprlss 1s mood by Block$, M1$060tce or Want@ fho$e
*amagomont sad dalty besieges 49grattoos are controlled by one
or sere glad$, Mlopaalcs or vmon.
C. Cog�t►ee�t seems agreements for the procarestat of
goods, services or coostractles of facilities for the City of
MI MI.
0. PactlIttes seen$ all total or partial pubilc*ly
ftaseced p►oject$ Istledlel, bat without itmttatlos, •wattled
dtvglopeaat projects, most/pal pabltc worts oad muntclpaf
t*p►evomtots to the assent they are floanced flth City money,
stlltss City property, or regeire City services.
C. goods and -services Include, without itettatidr,
pobllc woks, /mprevemests, facilities, prefts$fonat services.
coerceditles, seppitts, materials and egalpsont.
I. Goal meass the percentage$ of too anneal dollar
•
•quell of precor"Ist; ospoaditeros doterelsed by this ordiosace
to be offered for ntoorfty and homes Owen@$$ participation.
S. tet� •aaliide 1s tan term which fill be Used to
desllmite a gives purchase or contract or a portfoa of a given
►orliaoe or contract award for deck, NI$paalc and/or West". �
owned besiege$!$. fet•sotde$ way $sly be mtilisod where ft Is
determined, prior to the iovttattes to bid or request for
pr000ssls,- that there are a safficitat member of certified
11acb, •i$paale and/or leash.owned bual:essos to afford
offecttve competitles for she purchase.
M. istot weetwee shalt itla as association of persons
or liens !mt/figs with the Weat to #pools is *ad carry out a
$fall! &*states ooterprlse for profit.
nO62s
7':—r--=> 'PAG E
Ofte
t. 'proteretr#Rt_tapeoditui`os $hall 6060 a purchase,
payeent, etstelbotisse loss •r advance far .the puroost of
atgalrte4 or prevldla* leads 409 $#release
�. Affirmative _Action plan Matt include the
prolocted asnsal deals and to* ttestables which wilt be used to
employ. sad/or' proture with Ye41#9 sad ntssrltt*s a non.
diseplateatfoo potter status»at and say otter actions Which wait
to vsad 'ts eisom equity to "Ployseat and too atiltjstion of
9198rtty lei fe"Iteew##d businesses,
=eetteo 'e A Miserlty and 11oo#n $@steels Affairs Gold
►roeuresiost ►e"etros for the City at Miami is hereby ostabltehed.
The City Na sater's Office soa11 be bold accountable for the full
sod forestal lmplen#statiom of the x1fority aed.Voses $osiaess
Affairs and Precerosest Program by providing appropriate
recommeadstfoaa for test** by the City Csw/aalen.
Ae for the Porpose of assisting the City Msnsg%r in
the lopttssotatfoo of raid program, a Nioerlty and Women
gosisess Affairs sad ►rocoresest Cowl ttee Is heresy
established, CessistteI of as apprapriet# member of members, to
be appoleted by to* City Manager, with fall .*presentation of
Mlspastca, Mets sod Vesta to be responsible for sonitoring the
•tmplesentatten of the Irefroo and sating recommendations for
aehtsvlsg th* P041froments of this Ordtsanet. The Committee
96411 be responsible for generating yearly progress rtoorts to
too City Corfsatoo and the commosity at large.
$. The City Ressler shell. wttitsing existing
reseercese Crest* as Office of Minority and Vases $asfwss
Affairs sad ►recorason; sad shall provide the appropriate staff
and resources suet esery for the performance of all such
edeleletrative detfos; tothorlso 48d fspiosest the
adalafat►atlse guidelines and procedures r4411red; and #*sore
Coopliesce I/tb tie • feactl#as re491r#d t0 promote the
scktoveotat of Cho program'$ Peals sad objectives of fscressing
-th# volts* of City proe@restat sod Contracts with $tack,
011 spaef c sad iiso*a•oweed bNel sessos.
4 1000�:
P
Ai
i
Aft
•
Exhibit h
fettles !. .fibs illiittito Hof tbo city is to otbfIwo a goal
of evardlho s otat"a of 611 of the total oos•sl dollar rolva►e
Of oil ProtorNost oaPsadltsros to 11601, 0110611198 and Yssen.
#read bssfeoas .oato►polies to be, oP►ortlooad as follow::
bo+oeteee gorcost 11121 to Mlacbs. sowentoon tare#"& fill) to
ntaPsatce ass so*ostess Porcest (11.11 to 110080.1
A. .To fortbor the goal •of lacroaslog the total onnuat
•olge $f, all Procersmaot eavenditorts to mteortty sod Nose".
*woad ►estaess eatsrfrivase setbertty for a minority and wagon.
owned booteess aoterprfee Procurement set•ostdo is hereby
established for ass by the city ilasager as be or she may does
advi ssble or secossary to Increase the oortlelootlea of Platt,
•tspaa/e sad rNeseeo"od testeesses to City Prot#resent
coot►aCte. '.
s. It •bell be mosdatory for all City -of Miami
eostraeto sod/or Proceretont ewo►d docweents to contain the
tot lewtss:
11.) A specific reforeace to the applicability
of the 111oo►lty sag floss* listsiss Attars and lrocurose"t
Program established by We o►dtsonce:
It.) A o►evtston statist the right of tAo city
to toreleste *ad Conical say Contract or coatractsal agreement
entered late. Incledtag el/i/astlen of the /ndlvtdwet(s) and/or
bralmess entererlso(sl from consideration and participation In
tvtvfo city contracts, $a the basis of %owing submitted
doilberste mad •111fele false or misleading information as to;
ht16 bar or its states as a Platt, R/sPsotc and/or venom -owned
ism/seas mstorprtse and/or the psntlty end/or typo •of minority
sod Nstes•eweed bsstsoss Portictpattea;
13.1 A roptretsnt Shot moth sseeessfal bidder
or af►erer agree to Proslde a worm ststomoa!t of eemoltasce with
the grevtsteos of tots ordlosoce sod Its specific applicability
to the Pe►ebase or emstract award Nader eoostdorattoa; such
statemost shelf eorttfy test toe bledor or olfi►ore during the
1 close*. dopsadtas sees their sea toamal self-selection. shall be
llate$ to only sae 111 of the categories: race, ethnicity,
leader.
s looe2.-
8'7—gp9.
'RrP 'PEE
1
t�
I�
i
t
tsorso of 'tt" 111tolved 10 the p*rfareaaes et tilt toatraet
sought by seek bidder or offerer, $ball set dteerfelosto #$Slott
slip beetsiss, ompieye* or sppliesat fee emplsyeeat became# of
&tee :othatelt>re recos eroed, toter, rollbiee, ses, aatlenat
$rills, beadtesp or sarltai $totes;
1401 •A statamist of the *stoat to which the
besisess enterprise has as see or mare of its partse►s or
prieclpals Oerseo$ who are $tact. Mtspaale Or 11eeen, or' /a a
Sale% vaster$ eomprlsed of a see.mteerlty gad elsorlty butt$#$$
bed/or MMes.ewae! $stsrprt $e.
1s.1 A reqairoseat that each bidder sabeft along
alto the bid or proposal u Affirmative Actlos Plan (AA►). Amy
I1g01ticast "gity participants. Joist vtatare participants,
emb•cestractors, soppliers or other parties to the bid or
proposal $hall also be regefred to submit luck plans.
1#.1 A provleies spoeityfol the reeutreatnts for
castigate bidder o. Worse Olig/bitity including efoority and
female favolvemost,
seeties so bidders or offorors $hall be reduirti to
doeoestrate a rossseable sad good faith effort to solicit and
estate the partfelpatieg of 4wallfted minority and vosee•ovned
besfatsses In all bid sad freposat docrosentso
sectime g. Cacept where federal or state law or
rogmlatlest moodate to the eeetrary, the provisions of this
sactiem will be applicable to all City of Miami, probfd, bid,
contract or.ethor agreements selotfated by the City:
$soles •y. the Nfsorfty sal Yemen $eslesss, Affairs and
lroceremeat Program established berets $bell bf is effect only
.oath• seek tt" as the effects of prior mavorf•sated
dlicrtafoattem 'a#elsst $tack$, Ntspoatca -sad Itomog bate boom
compossatod for, st which time Sao #oat$ and set asides p►ovided
for berets $ball eo longer N observed.. sac% Good $11411 be
rtelevod every two poor$ by the City Commissfee, woos the
rotommosessfes of the City ftamalors
soettoo s. Ordinance No. 9775. the Mfeerlty procureaent
Program Ordinance of the City of Miami, Florida, to hereby
repealed.
a
KF'P r�+Ca
i 0 0 6 Z `87-90 c
r �
r�
,f
,.�. Exhibit 8
Settler o" lhewlO cry 0`rt of 00e.tolee of this ortlesee•
be doctored by R ceept if tMsetert jorlsRleti+ll to be 1+1esltl,
$out stilt sit effect the 9111ditf •- the Orltrsece as • whole.
PASSED " fill? ftAOtNS OY TITLE ONLY this �tecc�► day of
PASSED AND "O►Tt0 ON SECOND MD FINAL UAOtRC BY TITLE
ONLY this 19th fit or ft&e•ber . toss.
ATTESTS
City Clerk
PREPARED AND At/ROTEO IT:
Nl •
Oepvty City ttereey
&MOVEED AS TOFOFORM AND CORRECTNESS:
Aza.
City Attoreey
AQ.I/wtC/11�/e0/II�t �
10052%
8 w UV9
• EXHIBIT - C �.
4` BIRST SOURCE HIRING ORDINANCE
ORDINANCE NO. 10032
AN ORDINANCE IMPLEMENTING THE *FIRST SOURCE
HIRING AGREEMENT` AND SETTING AS A CONDITION
PRECEDENT TO• THE EXECUTION Of CONTRACTS
RESULTING IN THE CREATION OF NEW PERMANENT .
JOBS, THE SUCCESSFUL NEGOTIATION OF A 'FIRST
SOURCE HIRING AGREEMENT• NETWEEM TTKE PRIVATE
INDUSTRY COUNCIL Or SOUTH -FLORIDA/SOUTH
FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM,
AUTHORIZED REPRESENTATIVE Or THE CITY OF
MIAMI, AND THE ORGANIZ►TION OR INDIVIDUAL
RECEIVING SAID CONTRACT, UNLESS SUCH AN
AGREEMENT 'IS FOUND TO BE INFEASIBLE BY THE
CITY MANAGER, AND SUCH FINDING IS APPROVED BY
'THE CITY COMMISSION OF THE CITY OF MIAMI
41 WITH THE PRIMARY BENEFICIARIES OF THI'
— AGREEMENT BEING THE PARTICIPANTS OF THE CITY
OF MIAMI, TRAINING AND EMPLOYMENT PRGGRAY.S -
AND OTHER RESIDENTS OF THE CITY OF MIAMI;
CONTAINING A REPEALER PROVISION AND
SEVLRAB:LITY CLAUSE.
WHEREAS, the City Commission has declared its intent
•that pub is projects that are financed by public Mnds, CESA
tart:ci;ants, who are eligible are tc be. given priority" (,Notion.
E:-1Ct8, Ncvember 16, 1983), and;
U?fEREAS, the City Commission is desirous of supporting
the concept of "First Source Hiring Agreement•, which would give
priority employment to City of Miami training and employment '
participants i hiring situaticns resulting fres.the support of
public funds, from or through the_ tfty and/or special privileges •r
granted by the City of Miami, and; ,• �,,�
WHEREAS, the City Commission passed a Resolution •
•establishing an advisory committee to recommend a •First Source
Hiring Agreement• policy for-Implesentatlon by the City of Miami
and appointing certain individuals to serve on that committee"
(Resolution No. 84-098, July 31, 1984), and;
WHEREAS, the City ,CommlSslon of tho City of Miami
wishes to assure continuing eaployaent opportuntties of residents
of the City of Miami, and; .
WHEREAS, the authorised representative shall negotiate
the terms of the *First Source Hiring Agreements" on a project b3 •-
_ ...... TFP Fh �s
87-9�9..
project 668120 with the rtelpient of contracts for foeilitits,
services and/or gents and -loans from or through they.City of
Miami, and;
,-WHO W , those orgonitattins•'and individuals receivinS
contracts for facilities, services and/or grants slid loans from
or through the City of Miami should participate in the afirst
Source Miring Agreement• as it -is in thi best interest of sold
parties and City of Miami residents, and;
WHEREAS, for the purpose of this resolution, Yontraets
for facilities,'at rvices and/or grants and loans with the City of
Miami are defined in Section 2 of this Orainanee, and;
VHEREAS, .those organisations or individuals receiving
the identifsed public funds, by the receipt of tortracts 'for
facilities, services and/or grants and loans would be required,
precedent to the execution of said contracts to enter into
regctlations with the authorized representative, as defined In
Section 2. of the Ordinance, and to arrive at a •first Source
Hiring Agreement" which is satisfactory to both parties, and;
WHEREAS, the special duties and responsibilities of the
euthorised representative necessary to implement •First Source
H:rirg Agreements" are spelled out in the provisitrs of
a Resolution being consideied fer adoption by the City Coc::ission
en June 13. 1985; and
WHEREAS, a model •First Source Uring Agreement' is
attached herewith, for illustrative purposes only;
NZ; , THEREFORE, BE IT ORDAINED B7 THE COMMISSION
CF TKr CITY OF MIami, —FLORIDA:
Section 1. That this Commission hereby aPPrOY40
UPIeaentation of the "First Source Hiring ALgreementw policy and
f :reTuires as a condition precedent to the 'Istecutlon of sWvIce
contracts for facilities, services, and/or receipt of grants and
loans, for projects of a nature that create new jobs, the
successful negotiation of •First:• Source Riving Agreements"
between the organization or individual receiving sold contract
r and the authorised representative unless •such an agreeaent"is
found intessible by the City Manager and such finding approved by
the City Commission of the City of Miami at a public hearing.
0
10032
87-�9p9.
it
Y
EXHIBIT C
section - S. Definitions. For the purpaae of the
Ordinanct, the' following terms, phrases, words ilia their
derivations; shall have the tollowfni meanings:
•' A.' Stiv let •Contracts, 'gains contracts for the
procurement, of services by the City of Miami which include
optotessional services.
I. Facilities aeons- ell publicly financed projects,
Including but without limitation, unified development ,projects,
municipal public works, and ■unielpal improvements to the extent
they are financed through public money services or the use of
-publicly owned property. •
C. Services includes, without limitation, .•public
works .•'improvements,•` facilities, professional services,
commodities, supplies, materials and equipment.
D. Grants and* Loans means, without limit.stion, Urban
Gevelopoent Action Grants (UDAG), Economic Development Agency
censtruction loans, loans from Miami Capital Devflopment,
Incorporated, and all federal and State grants administered by
the City of Miami. '
E. Authorized Rearesentative means the private
Industry Council of South Florida/South Florida Employment and
Training Consortium, or its successor as local recipient at' -
federal and State training and employment funds.
Section 3.' The authorized representative shall
negotiate each •first Source Hiring Agreement•.
• Section e. The primary' beneficiaries of the '•First
Source Hiring Agreement" shall be participants of the City of
Miami .training and employment programs, and other residedts of
the City ot.Misml. •
Section g.' All ordinances, or parts thereof+• in
conflict herewith are hereby repealed.
Section 6. Should any part of or provision of the
Ordinance be declared by a court of competent jurisdiction to be
Invalid, same shall not affect the validity of the Ordinance as a
whole.
*r 10 0
0
ft
• ; .. EXHIBIT C
►ASlSEO'ON iIRST ItADING BY TITLE ONLY THIS 1! _
eay .e� `� , t9t5•
PASSED AND ADOPTED ON $ECOND"AND FINAL READING 91 TITLE
ONLY this 12� t_ day of Seote:nber 19e5.
f
f@
.WAUPICL A. FLAREs HATOR
wf•.
AT ECITY "ZAK
• t+RE►A D AND APFROVtD tiY: •. '
J En: CLA K
CHIEF ;QE*#UTY CITY ATTORNEY
APPROV FORM AND CORRECTNESS:
C: A A. VOuGREAll
C:TY ATTORNEY
dw .
10039
87-909.
A 1
CITY Or MIAMI. f: LORIDA
INTER-OFFICI: MEMORANDUM
to Cesar N. Odio, o,�,E
M E
City Manager
/ SUNJECt Proposed Resolution for
an RFP - Ft. Dallas Park
Restaurant
Walter E. Golby, D� i� ctor REFERENCES
Department of Parks# Recreation
and Public Facilities ENCLOSURES
Attached for inclusion on the October 8, 1987 City Commission
Meeting Agenda is a proposed resolution authorizing the issuance
of a Request for Proposals for the lease of property within Fort
Dallas Park for the operation of a restaurant and the maintenance
of the entire 3/4 acre park by the Lessee. If adopted# the RFP
will be issued October 15, 1987 and we will return to the
Commission with a recommendation for award in December.
All pertinent information is included in the attachements.
Approved:
H. C. Eads, Jr.
Assistant City Manager
60
City OF MIAMI. FLORIDA
INTEP-OFFICE MEMORANDUM
to; Honorable Mayor and Members BATE
of the City Commission
FROW
S V BJEC 1
Resolution rluthot-i z i r.: an RFF
Fort. D31.1as mark a,�-0.',urant
REFERENCES!
Cesar H. Odio,
City Manager ENCL05uREs
•
Recommendation:
it s respectfully recommended that the City Commission adopt `Iv.
attached resolution authorizing the issuance of a Requt_•s1: ` ,r
Proposals for the lease of approximately 4125 squar-; of r—tl
property within Fort Dallas Park for the purpose of operat.im, •a
restaurant within the leased area and to provide maintenance 1^r.
the entire park property.
Background:
The Department of Parks, Recreation and Public Facilities I1a:
worked with the Departments of Planning, Public Wnrk- ind
Property and Lease Management to deter.lnino I:ho be .t use, relr r I14-
historical Flagler douse in Fort nallas Park, lticatod on �F: it it
Street next to the River Parc Hotel. Given Ov! location tm III -
Miami River and proximity to downtown businesses, developmonL )f
the park, as approved by the Commisssion, has included p.at-•:i
plazas and open air seating for the eventual operation -o, -,
restaurant, with the historic building as its center.
Construction and landscaping of the park is nearing completi,)n,
thus, it is an appropriate time to seek proposals for the le -Ise
of the building and seating areas for food and beverage service.
Pertinent requirements for the RFP include: substantial capital
improvements to completely renovate the building interior and
provide all interior and exterior furnishings for such uti,3,
minimum compensation to the City which shall be no less than
$12#000 annually, minority participation and affirmative action
-` plans, and the maintenance of the entire nark property (frith
leased and public areas). It is recommended that a ten year t-rrn
be given to allow the lessee to recoup his investment.
Additional detail concerning the RIP is contained in the r,rt..t-lt.•,i
Fact Sheet. This item is a companion to a proposed ord i rt.onf:,-
which would allow the sale of .alchol is beverat es i n Fort
Park as part of the restaurant operations.
Attachmentst Fact Sheet:
Requant for Priquir.-a l n
Resolution
0� I
P A C T S H E E T
PORT DALLAS PARK
REQUEST FOR PROPOSALS
TERM
Ten years with two 5-year options
LOCATION: 60-64 SE:. 4th Street, along the Miami RiVQr
adjacent to the Riverpar.c Hotel.
LEASED AREA: 4125 square feet total. Consists of:
Flagler House: 1590 sq. ft. (865 sq.ft. 1st Floor,
725 sq. ft. 2nd Floor)
Service Area: 225 sq.ft. (exterior, adjacent to
building)
Service Walkway: 160 sq. ft. (from 4th St to
building)
Plazas: one along River - 1065 sq. ft.
one NE of Bldg - 1090 sq. f. t .
Total: 2155 sq. ft.
MAINTAINED AREA: entire 3/4 acre park, including both leased
property and public areas
RFP REQUIREMENTS/EVALUATION CRITERIA:
25 points Compensation to City:
minimum guarantee $12,000 against percentage of gross
receipts.
25 points Capital Improvements:
To include complete renovation of building interior,
all interior and exterior (e.g., canvas awnings)
furnishings for restaurant operations, subject to all
applicable regulations and City approvals (including
Heritage Conservation Board). To be complete within 6
months of contract execution.
20 points Maintenance Program:
To include regular maintenance and all rapairs to
building, service areas, grounds, wilkways,
furnishings, plumbing, fountain, irrigation, lighting,
landscaping -- both public and leased areas --subject
to applicable regulations and City approvals.
15 points Minority Participation and Affirmative Action Plan
15 points Experience, Professional Reputation and Financial
Capabilities of Proposer
PROPOSED TIME SCHEDULE:
10/22/87 Approval By City Commission
10/30/87 Advertise for Proposals
11/10/87 Pre -Proposal Conference
11/30/67 Opening of Proposals
12/11/87 Complete Selection Process
12/17/87 Submit to City Manager for Review
01/14/88 Award by City Commission
01/21/88 Execute Contract and Begin Design,
Construction Maintenance
07/21/88 (maximum) Construction Complete, Begin Operatinns
Miami River
Historic river house
soon to be restaurant
by RicisellSpline
A two-story frame house built nearly 90
years ago by Florida rail tycoon Henry
Flagler is scheduled to open later this year as
a riverside restaurant. The historic structure
stands on the north bank of the Miami River
just west of the River Pare Hotel on SE 4th
Street.
The house is the last one remaining of a
dozen or so built between 1997 and It" to
house workers helping to build Flagler's Roy.
al Palm Hotel near the mouth of the river.
Flagler visited the hotel site after construc-
tion started and was reportedly distressed to
rind scores of workers living in crude tents.
He ordered the frame houses put up to pro-
vide better quarters.
All but one of the dwellings were torn
down in the early years of this century to
make room for the growing city. The remain.
ing house, which stood at the site of what is
nor► a downtown parking garage, became
home for an insurance company. In IM the
City of Miami acquired the property and
moved it to its present river front location in
the area known a Fort Dallas Park. Two
years ago the city restored the exterior of the
building and gave it a fresh cat of yellow
paint.
The city plans soon to advertise for bids to
operate the historic dwelling a a restaurant.
The successful bidder will choose a name for
the establishment and will deride whether to
offer table service or operate it a a carry -out
facility. City planners say the building is
probably too small for sit-down dining inside
t the concessionaire could elect to offer
titles carry -your -own or waiter service out-
side.
If he opts for outdoor dining W11 have
wine help from the city Pub and Recreation
Department. It is converting the site into an
attractive mini -park complete with a patio
area with tables and chairs where patrons can
enjoy the river while partaking of their food.
Park officials say they hope to complete the
landsca1i8 by July and the Planning De-
partment says it wants a restaurant opened a
toaaus possible a teroutsidework is finished.
am ON&
Vind
_.
HVAYgjC� OF TH MINE COMMUNITY
Transportation Committee to review SW Znd Ave. crossing plan,
The County Commission's Transportation
Committer headed by Commissioner Clara
Oesterle will consider on May 27, the several
alternatives presented for crossing the Miami
River at S.W.1nd Ave. The meeting will be
at 10:00 a.m. on the Terrace Level of Metro
Center.
The existing bridge is in had repair and has
a low vertical clearance requiring some 41
openings daily.
Several bridge and tunnel options were
studied by the consultant, Kunde Driver and
Associates. The Metro Public Works Depart-
ment will recommend that the County adopt
the alternative calling for a bascule bridge
with 15.6'vertical clearance.
Chairman of the Marine Council Crossings
Committee, Toth David has the consultant
report and the staff recommendation under
study. The previous deliberations of his com-
mittee plus any new information will be the
basis for a Marine Council position to be
presented at the May 17 meeting and to be
coordinated with the position of the Miami
River Coordinating Committee. MRCC
member Huber Parsons is working on the
MRCC position.
The S.W. 2nd Avenue crossing of the Riv-
er is said to be the last chance for a tunnel.
Regional Park seen for
Florida Yacht Basin
Introduced under new business at the May
13 Miami River Coordinating Committee was
a new variation of a plan to have a govern-
ment entity purchase the Florida Yacht Ba-
sin. Under the plan Dade County would op-
erate the park and marina the purchase of
which would be assisted by a commitment of
$5.5 million of federal funds.
Some months ago a proposal appeared on
the City of Miami Commission agenda that
the city purchase the property for a public
marina. The city purchase idea came to
naught apparently because of lack of city
funds.
Committee member Skip Shepard intro-
duced the new business item referring to a
letter from Mayor Steve Clark advocating the
purchase. The MRCC voted to support the
efforts of Dade County to develop such a park
in cooperation with the Federal Government.
Member Michael Moore clarified that the
vote was not site specific. Member Haber
Parem's motion to table the item failed as
did his following motion to defer it. The vote
was 4.3.
Member Monty Trainer spoke in favor of
the plan and noted that it did not preclude the
county continuing to operate the facility as
both a marina and boatyard.
The arguments for the acquisition center.
ed around the fear that were the property
otherwise to be sold, condo development
would be sure to ensue. Jack Ludt of City
Planning pointed out that the property isson.
ed waterfront industrial and that the condo
threat assumes suifrcient pressure for rezat-
its.
6
Marine interests have long advocated a t
nel to relieve the pressure on existing brid,
With the continued growth of the city, t
say, the time will come when pressurr
more stringent bridge opening restrit
will jeopardize continued marine use o►
River.
River boat trips planne,
by School System
More public awareness and understandit.
of the Miami River is a goal of each of ti-
several River organizations currently in ex
cnce. Comes now the Inner City Marine I
iect planning a river trip for its participant
that will explain to the them the industry, thr
history, the economics and the environmer
tal aspects of the River.
TV had a discussion with Sandy Ross
who works with Linda Eads on the inner cir.
marine project. The idea was to help identif
resource persons and materials for this tour.
Then the idea blossomed: Why not a standard
Dade County Public School System field tri
available for all Dade high school students?
Maybe river interests could help under
write the cost of a suitable excursion be
suited for this use.
We expect to hear more from the school
system (in this.
Marine Industry
Symposium
May 12
(See story on page 5)
� 0 Y
ABOVE: Attorney David Karcher (anti
about product liability. to foreground
froar kR are Al Veliky, John Thomas,
Georse Good and Bruce Austin.
BELOW: (Left) Dr. Bruce Austin ex.
ptaiaa Boating Research Center. (Right)
-Capt. Cuff Afartin, USCG, speaks on
chatfe*r laws.
8`7,."4rOYU w7.
l CITY OF MIAMI. FLORIDA
1 ; INTER -OFFICE MEMORANDUM
TO. Honorable Mayor and Members
of the City Commission
I
FROM:
Cesar H. Odio,
City Manager
1 49
DATE: O" 1 31987 FILE:
SUBJECT:
Resolution Authorizing an RFP
Fort Dallas Park Restaurant
REFERENCES:
ENCLOSURES:
Recommendation:
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing the issuance of a Request for
Proposals for the lease of approximately 4125 square feet of real
property within Fort Dallas Park for the purpose of operating a
restaurant within the leased area and to provide maintenance for
the entire park property.
Background:
The Department of Parks, Recreation and Public Facilities has
worked with the Departments of Planning, Public Works and
Property and Lease Management to determine the best use for the
historical Flagler House in Fort Dallas Park, located on SE 4th
Street next to the River Parc Hotel. Given the location on the
Miami River and proximity to downtown businesses, development of
the park, as approved by the Commission, has included paved
plazas and open air seating for the eventual operation of a
restaurant, with the historic building as its center.
Construction and landscaping of the park is nearing completion,
thus, it is an appropriate time to seek proposals for the lease
of the building and seating areas for food and beverage service.
Pertinent requirements for the RFP include: substantial capital
improvements to completely renovate the building interior and
provide all interior and exterior furnishings for such use,
minimum compensation to the City which shall be no less than
$12,000 annually, minority participation and affirmative action
plans, and the maintenance of the entire park property (both
leased and public areas). It is recommended that a ten year term
be given to allow the lessee to recoup his investment.
Additional detail concerning the RFP is contained in the attached
Fact Sheet. This item is a companion to a proposed ordinance
-- which would allow the sale of alcholic beverages in Fort Dallas
- - Park as part of the restaurant operations.
Attachments: Fact Sheet
Request for Proposals
Resolution
,ig -/
i F A C T S H E E T
FORT DALLAS PARR
REQUEST FOR PROPOSALS
TERM: Ten years with two 5-year options
LOCATION: 60-64 SE. 4th Street, along the Miami River
adjacent to the RiverParc Hotel
LEASED AREA: 4125 square feet total. Consists of:
Flagler House: 1590 sq. ft. (865 sq.ft. 1st Floor,
725 sq. ft. 2nd Floor)
Service Area: 225 sq.ft. (exterior, adjacent to
building)
Service Walkway: 160 sq. ft. (from 4th St to
building)
Plazas: one along River - 1065 sq. ft.
one NE of Bldg - 1090 sq. ft.
Total: 2155 sq. ft.
MAINTAINED AREA: entire 3/4 acre park, including both leased
property and public areas
RFP REQUIREMENTS/EVALUATION CRITERIA:
25 points Compensation to City:
minimum guarantee $12,000 against percentage of gross
receipts.
25 points Capital Improvements:
To include complete renovation of building interior,
all interior and exterior (e.g., canvas awnings)
furnishings for restaurant operations, subject to all
applicable regulations and City approvals (including
Heritage Conservation Board). To be complete within 6
months of contract execution.
20 points Maintenance Program:
To include regular maintenance and all repairs to
building, service areas, grounds, walkways,
furnishings, plumbing, fountain, irrigation, lighting,
landscaping -- both public and leased areas --subject
to applicable regulations and City approvals.
15 points Minority Participation and Affirmative Action Plan
15 points Experience, Professional Reputation and Financial
Capabilities of Proposer
PROPOSED TIME SCHEDULE:
10/22/87
10/30/87
11/10/87
11/30/87
12/11/87
12/17/87
01/14/88
01/21/88
07/21/88 (maximum)
Approval By City Commission
Advertise for Proposals
Pre -Proposal Conference
Opening of Proposals
Complete Selection Process
Submit to City Manager for Review
Award by City Commission
Execute Contract and Begin Design,
Construction Maintenance
Construction Complete, Begin Operations
__UftA is tar
P�
i
TrM_ 6!vVind,
C TH*j � ` CE OF T�IFr NE COMMUNITY
ri ire
Miami River
Historic river house
soon to be restaurant
6v Ruutd! Splane
A two-story frame house built nearly 90
years ago by Florida rail tycoon Henry
Ftagla is scheduled to open later this year as
a riverside restaurant. The historic structure
stands on the North bank of the Miami River
iust west of the River Parc Hotel on SE ith
Street.
The house is the last one remising of a
dozen or so built between 1897 and 1899 to
house workers helping to build Flagler's Roy-
al Palm Hotel near the mouth of the river.
Flagkr visited the hotel site after construc-
tion started and was reportedly distressed to
find scores of workers Living in crude tents.
He ordered the frame houses put up to pro -
tide better quarters.
AU but one of the dwellings were torn
down in the early years of this century to
make room for the growing dry. The remain-
ing house, which stood as the site of what is
now a downtown parking garage, became
home for an insurance company. in 1980 the
City of Miami acquired the property and
moved it to its present river front Iocs . n 0
the arcs known as Fort Dallas Park. Two
yeas: ago the wry testaed the aterioc of the
building and gave it a fresh cat of yellow
paint.
The dry plans soon to advertise for bids to
operate the historic dwelling sea a restaurant.
The Mucci" bidder wig choose a name for
the esubWhmeot and will decide whether to
offer table service or opasee it a a earrry-oat
bciiity. Cary plasmers my tbt boildiog is
probably too small far *4 mwa dialers inride
bat the emcea000aire cord elect to offer
either carry -your -own or waiter service ouc-
slide.
If he opts for outdoor diming he'll have
some help from the clay prAmand Rectatioo
Department. It is coaverting the site into an
acnactive mini -Park oomaptete with a patio
trees with tables ad chain, what I a -s s am
entio the aver while portaking of tbeir food.
Park o6cia4 say they bops to complete the
laodoaping by July and the Planning De-
PwMent ari it wamn a ra ueamt,pened as
own poodU after owsad a weak o 6tnished.
Transportation Committee to review SW 2nd Ave. crossing t
The County Commission's Transportation
Committee headed by Commissioner Chars
Oesterh wilt consider on May 27. the several
alternatives presented for crowing the Miami
River at S.W. 2nd Ave. The meeting will be
at 10:00 a.m. on the Terrace i.evel of Metro
Center.
The existing bridge is in bad repair and has
a loww vertical clar&= requiring some 42
openings daily.
Several bridge and tunnel options mere
studied by the consultant, Ktude Driver and
Associates. The Metto Public Works Depart -
went will recommend that the Cowry adopt
the alternative aping for a bascule bridge
with 25.6' vaticat clestamce.
Chairman of the Marine Council Cccuiogs
Committee, Tom David has the consultant
teport and the staff reeornmendation under
study. The previous deliberations of his com-
mittee plus any new information will be the
basis for a Marine Council posWon to be
presented at the May 27 meeting and to be
coordinated with the position of the Miami
River Coordinating Committee. MRCC
member Haber Parsons is working on the
MRCC position.
The S.W. 2nd Avenue crossing of the Riv-
er is said to be the last chance for a tunnel.
Regional Park seen for
Florida Yacht Basin
Introduced under new busineu at the May
13 Miami River Coordinating Committee was
a new variation of a plan to have a govern-
ment entity purchase the Fbrida Yacht Ba-
sin. Under the plan Dade County would op-
erate the park and marina the purchase of
which would be assisted by a com outment of
$5.3 mitlion of federal funds.
Some months ago a proposal appeared on
the City of Miami Commission agenda that
the city purchase the property for a public
marina. The city pusrchme idea came to
moot apparently because of lack of wry
foods.
Committee member Skip Sbapied intro-
duced the new business item rehiring to a
letter from Mayan Steve Clark advocat mg the
purchase. The MRCC voted to support the
effornofDadeCoamy todevelopsuchapotk
in onopaatioo with the FWWdC aernmem.
Meaba Miebed Move char" that the
+note was not she aped&. Member Il I
lratsaa's motion to tabie the item failed as
did Ws b0mwins emotion to dda it. The Mae
waa 4-3.
Member Maul► Trainor spke is fww of
die plan sod rioted that it Ad not i w l , 6 the
scanty casinoiaag to ,paste the fwft as
both a marina aand bostynd.
The arguments Lon the aoquioadon center-
ed aroaod the Lear that were the p gwgy
oftwiae to be and, condo &"Mpmem
wood be an to emae. jack L u t of Cam►
Plaonnyproimsdm that,;bepWatlrsmw
eel watafsom iadvWW sad ,bat the aoodo
threat aaeuma sufficient l+:vwxe far erems.
Wit-
6
Marine interests have long advocatec
net to relieve the pressure on existing t
With the continued growth of the cis
say, the time will come when press
more stringent bridge opening rests
will jeopardize continued marine use
River.
River boat trips planun+
by School System
More public awareness and utndersta
of the Miami River is a goal of each
several River organizations currently in
ence. Comes now the inner City Marin
jest planning a river trip for its partic
that with explain to the them the indusu
history, the economics and the enviror
tal aspects of the River.
TW had a discussion with Sandy 1
who works with Liada Eads on the inure
marine project. The idea was to help idr
resource persons and materials for this
Then the idea blossomed: Why not a sto
Dade County Public School System fiek
available for till Dade high school studen
Maybe river interests could help un
write the cost of a suitable excursion
suited for this use.
We expect to hear more from the sc
system on this.
Marine Industr_
Symposium
May 12
(See stoq on page 5)
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