HomeMy WebLinkAboutR-87-0888r
J-87-899
9/18/87
RESOLUTION NO, IM;888'
A RESOLUTION ACCEPTING THE EXTENSION OF THE
EXISTING CONTRACT FOR RENTAL OF THREE (3)
MICROFILM/MICROFICHE READER PRINTERS I4ITH
INFORMATION MANAGEMENT OF FLORIDA/CANON,
APPROVED ORIGINALLY ON RESOLUTION NO. 86-
1029, BID NO. 86-87-008) USED TO RETRIEVE
COPIES OF POLICE REPORTS FOR THE POLICE
DEPARTMENT FOR ONE (1) YEAR, RENEWABLE.
ANNUALLY, AT A TOTAL PROPOSED COST OF
$13,740.00jALLOCATING FUNDS THEREFOR FROM THE
1987-88 OPERATING BUDGET INDEX CODE NO.
290201-610; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, this service will be used by the Department of
Police for the purpose of retrieving copies of police reports
that are frequently purged from computer storage and put on
microfilm, these police reports being often purchased by the
general public; and
WHEREAS, funds for this purchase will be available from the
1987-88 Operating Budget, Index Code No. 290201-610; and
WHEREAS, this contract was originally approved on
Resolution No. 86-1029 on December 12, 1986, Bid No. 86-87-008;
and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the extension for one (1) year for the
rental of three (3) Microfilm/Microfiche Reader Printers provided
by Information Management of Florida/Canon be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The extension of the existing contract with
Information Management of Florida/Canon, approved originally on
Resolution No. 86-1029, Bid No. 86-87-008,to provide rental of
three (3) Microfilm/Microfiche Reader Printers,renewable annually
for the Department of Police at a total proposed cost of
$13,740.00 is hereby accepted with funds therefor hereby
allocated from the Operating Budget Index Code No. 290201-610,
CITY COMMISSION
MEETING OF
OCT 22 1987
IN Ne 8788 .
w\
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service, subject to the availability of funds.
PASSED AND ADOPTED this 22nd day of October , 1987.
ATTE
i
MAT HIRAI. CITY CLERK
PREPARED AND
APPROVED BY:
Of
ROBERT F. CLERK
CHIEF DEPUTY
CITY
ATTORNEY
APPROVED/AS/TO FORM AND CORRECTNESS:
-2 - � 1► i�c�#��.
city OF MIAMI. FLORIDA 24
INTER -OFFICE MEMORANDUM
To. The Honorable Mayor and Members
of the City Commission
FROM: Cesar H. Odio
City Manager 0
RECOMMENDATION:
DATE: O C I 1 31987 FILE:
SUBJECT Recommendation for Resolution
& Extension of Bid No 86-87-008
Microfilm/Microfiche Reader
REFERENCES: Printer
ENCLOSURES:
It is respectfully recommended that a resolution be passed
extending the existing rental contract for Three (3)
Microfilm/Microfiche Reader Printers with Information Management
of Florida/Canon through December 12, 1988, under the same terms
and conditions as specified in the bid package and authorized in
Bid No. 86-87-008 for a total second year amount of $13,740.
BACKGROUND:
The Police Department has utilized the Microfilm/Microfiche
Reader Printers to retrieve copies of police reports that are
frequently purged from computer storage and put on microfilm.
These police reports are often purchased by the general public at
a cost of $1 .00 per report and result in revenue for the Police
Department.
Ms. Adrienne MacBeth was originally contacted when this bid was
evaluated reference to Minority Participation, and she concurred.
It is, therefore, recommended that an extension of the contract
for the rental of Three (3) Microfilm/Microfiche Reader Printers
with Information Management of Florida/Canon be approved .through
December 12, 1988. The funding source will be $13,740 from the
- Fiscal Year 1987-88 Police Operating Budget, Index Code 290201-
610.
CHO:sl
2 N-I
s _
CITY OF MIAMI, FLORIOA
INTER-011FICE MEMORANDUM
TO. S E P 0 o •� A. L. Mullins DATE: e FILE:
Chief Procurement Officer
SUBJECT Aid Extension, Bid No 86-87-008
7 Microfilm/Microfiche Reader
Printer
FROM: C l a r n c e i c k son* REFERENCES:
Chief of Police
ENCLOSURES:
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$13,740, Account Code number 290201-610,
(FY87/88 Police Operating Budget)
FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS
(IF REQUIRED)
KE- -a x
o Garcia, Directory Sergio Rodriguez, Director
Department of Finance Planning Department
BUDGETARY REVIEW & APPROVED BY:
• i
Mtcnohar Sura � Director
Department management and
Budget
Frank Castaneda, Director
Community Development
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
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