HomeMy WebLinkAboutR-87-0886Ilk
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9/17/87
RESOLUTION NO,
A RESOLUTION ACCEPTING THE EXTENSION OF THE
EXISTING CONTRACT FOR WEED KILLER 11TTH HELENA
CHEMICAL COMPANY, APPROVED ORIGINALLY ON
RE'.SOLI TION NO. 86-441, BID NO, 85-86-31R., TO
PROVIDE WEED KILLER TO THE PARKS, RECREATION
AND PUBLIC FACILITIES AND PUBLIC WORKS
DEPARTMENTS FOR ONE (1) YEAR, RENEWABLE
ANNUA;jLY, AT A TOTAL PROPOSED COST OF
$31,G80.00,ALLOCATING FUNDS THEREFOR FROM THE
1987-88 PARKS, RECREATION AND PUBLIC
FACILITES OPERATING BUDGET INDEX CODES NO.
580201-712 ($16,000) AND 530103-712 ($3,20u,
AND PUBLIC WORKS 1987-88 OPERATING BUDGET
ACCOUNT CODE 0310501-704 ($11,880);
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER To ISSUE A PURCHASE
ORDER FOR THIS PRODUCT.
WHEREAS, this product will be used by the Departments of
Parks, Recreation and Public Facilities and Public Works for the
purpose of utilizing it throughout the parks systems and is !ised
by Public Works operation around barricades and for edging
pavements and sidewalks; and
WHEREAS, funds for this purchase will be available from the
Parks, Recreation and Public Facilities 1987-88 Operating Budget
Account Codes No. 580201-712 ($16,000) and 530103-712 ($3,200)
and 1987-88 Public Works Operating Budget Account Code #310501-
704 ( $11, 880) ; and
WHEREAS, this contract was originally approved on Resolution
No. 86-441 on June 12, 1986, Bid No. 85-86-031R; and
WHEREAS, the City Manager and the Directors of the
Departments of Parks, Recreation and Public Facilities and Public
Works recommend that the extension for one (1) year for weed
killer provided by Helena Chemical Company be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The extension of the existing contract With
Helena Chemical Company,approved originally on Resolution No. 86-
441, Bid No. 85-86-31R,to provide weed killer,renewable annually
for the Department of Parks, Recreation and Public Facilities and
CITY COMMISSION
MEETING OF
OCT 22 1987
87600 806
REMARKS:
Public Works at a total proposed cost of $31,080.00 is hereby
accepted with funds therefor hereby allocated from the 1987-88
Parks, Recreation and Public Facilities Operating Budget Index
Codes No. 580201-71,1 ($16,000) and 530103-712 ($3,200) and Public
Works 1987-88 Oper--ting Budget Account Code #310501-704($11,880).
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this product, subject to the availability of funds.
PASSED AND ADOPTED this 22nd day of October , 1987.
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ATTES
• 4
MATT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED,AS TO FORM AND CORRECTNESS:
vw-4p n.
ITY ATTO
C" OF MIAMI. FLORIOA
INTER•OII:ICE MEMORANDUM
-0 22
to.
The Honorable Mayor and Members
of the City Commission
FROM: Cesar Odio
City Manage
Recommendation:
Resolution Authorizing
sus,Ect Extension of Contract
Bid No. 85-86-31R
(weed Killer)
REFERENCES
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the
attached resolution to extend the award of a contract with Helena
Chemical Company, to furnish approximately 486 gallons of Round -
Up Weed Killer at a unit cost of $63.87, on an as needed basis
for one (1) year renewable annually, 300 gallons for the
Department of Parks, Recreation and Public Facilities at a cost
of $19,161.00 and 186 gallons for Public Works at a cost of
$11, 880.00 for a total contract amount of $31,041.00. Under the
terms of Bid No.85-86-31R, the contract may be renewed annually
subject to the same prices, terms and conditions, by mutual
written consent.
Background:
The Department of Parks, Recreation and Public Facilities will
need approximately 50 gallons of weed killer for use at City
stadiums (Miami Bobby Maduro and the Orange Bowl) and 250 gallons
for use throughout the parks system. The herbicide is used to
maintain landscaped areas, the cemetery (around headstones),
under bleachers, along fences and hedges, and on playing fields.
The use of herbicide reduces manpower costs by eliminating the
need for hand weeding, and further reduces wear and tear on
equipment. Generally, optimum use requires one gallon per 5-10
acre parcel, with three applications per year. The Department of
Public Works will need approximately 186 gallons of weed killer
to be used by Public Works Operation around barricades and for
edging pavements and sidewalks. Thus a total of 486 gallons is
adequate to meet these departments' needs for the coming year.
By Resolution No. 86-441, adopted June 12, 1986, Helena Chemical
Company was awarded the Contract for this purchase. The
contractor has agreed to sell this product to the City at the
same price ($63.87), terms and conditions. We recommend that his
offer be accepted with a contract extension.
i
CItY OF MIAMI, FL01110A
INTER-OlrFICE MEMORANDUM
To: A.L. Mullins DATE: September 16, 1987 FILE:
Chief Procurement Officer
General Services Administration SUBJECT: Extension of Bid
#85-86-314R
(Weed Killer Contract)
Walter E. Golby, Director
FROM: Parks, Recreation and REFERENCES:
Public Facilities
ENCLOSURES:
This department has verified available funding with the
Department of Finance and Management and Budget that monies are
available to cover the cost of the subject bid extension in the
amount of $19,200.
$16,000 Account Code No. 580302*-712 (FY188)
$ 3,200 Account Code No. 580402 -712 (FY'88)
It should be noted that additional quantities of the herbicide
may be required by the Department of Public Works, as originally
contracted.
FINANCIAL REVIEW AND APPROVAL:
_ Carlos a► Director
Department of Finance
BUDGETARY REVIEW AND APPROVAL:
1 .*
Manohar Surpna, Director
Department of'.Kanagement and Budget
NOTE: *Index Code for FY187 was 490201
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fCITY OF MIAMI. FLORIOA
INTER -OFFICE MEMORANDUM
IS
TD. A. L . Mullins DATE: 0"LE:
Chief Procurement Officer
SUBJECT Bid $86-87-00, (Bid
Title) Approvals
I
PROM: i1 REFERENCES:
• •..•Zi:�•.:........ Director
Department of ENCLOSURES:
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
Account Code Number
el
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
anohar Sukk&&L Director
Department nagement
& Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Al 4
Sergio Rodriguez, Director
Planning Department
M /,q
Frank Castaneda, Director
Community Development
(This fora properly signed is part of the Bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
►SEP 10198?
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