HomeMy WebLinkAboutR-87-0883J-8, -82
9/25
RESOLUTION NO. 87-883
A RESOLUTION ACCEPTING THE EXTENSION OF THE
EXISTING CONTRACT FOR AFTER EVENTS CLEANING
AND TRASH REMOVAL SERVICES WITH PROPERTY
MANAGEMENT AND MAINTENANCE INC., APPROVED
ORIGINALLY ON RESOLUTION NO. 86-806, BID NO.
85-86-117t AT CITY OF MIAMI STADIUMS TO THE
PARKS, RECREATION AND PUBLIC FACILITIES
DEPARTMENT FOR ONE (1) YEAR, RENEWABLE
ANNUALLY, AT A TOTAL PROPOSED COST OF
$46,690.00 ALLOCATING FUNDS THEREFOR FROM THE
1987-88 OPERATING BUDGET ACCOUNT CODE#
530103 ($40,783), 530102 ($51298).) AND 530101
($609); AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR THIS SERVICE,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, this service will be used by the Department of
Parks, Recreation and Public Facilities for the purpose of after
events cleaning and trash removal at the City of Miami's
Stadiums; and
WHEREAS, funds for this service will be available from the
1987-88 Operating Budgets Account Code #530103 ($40,783) 530102
($5,298) and 530101 ($609); and
WHEREAS, this contract was originally approved on Resolution
No. 86-806 on October 7, 1986, Bid No. 85-86-117; and
WHEREAS, the City Manager and the Director of the Department
of Parks, Recreation and Public Facilities recommend that the
extension for one (1) year for after events cleaning and trash
removal provided by Property Management and Maintenance, Inc. be
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The extension of the existing contract with
Property Management & Maintenance, Inca approved originally on
Resolution No. 86-806, Bid No. 85-86-117, to provide after events
cleaning and trash removal at the City of Miami's Stadiums,
renewable annually, for the Department of Parks, Recreation and
Public Facilities at a total proposed cost of $46,690.00 is
hereby accepted with funds therefor hereby allocated from the
CITY COMMESSION
MEETING OF
OCT 22 1987
J-87-882
9/25/87
RESOLUTION NO. S7-883
A RESOLUTION ACCEPTING THE EXTENSION OF THE
EXISTING CONTRACT FOR AFTER EVENTS CLEANING
AND TRASH REMOVAL SERVICES 11ITIi PROPERTY
MANAGEMENT AND MAINTENANCE INC., APPROVED
ORIGINALLY ON RESOLUTION NO. 86-806, BID NO.
85-86-117 AT CITY OF MIAMI STADIUMS TO THE
PARKS, RECREATION AND PUBLIC FACILITIES
DEPARTMENT FOR ONE (1) YEAR, RENEWABLE
ANNUALLY, AT A TOTAL PROPOSED COST OF
$46,690.00;ALLOCATING FUNDS THEREFOR FROM THE
1987-88 OPERATING BUDGET ACCOUNT CODE#
530103 ($40,783), 530102 ($5,298)j AND 530101
($609); AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR THIS SERVICE,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, this service will be used by the Department of
Parks, Recreation and Public Facilities for the purpose of after
events cleaning and trash removal at the City of Miami's
Stadiums; and
WHEREAS, funds for this service will be available from the
1987-88 Operating Budgets Account Code #530103 ($40,783) 530102
($5,298) and 530101 ($609); and
WHEREAS, this contract was originally approved on Resolution
No. 86-806 on October 7, 1986, Bid No. 85-86-117; and
WHEREAS, the City Manager and the Director of the Department
of Parks, Recreation and Public Facilities recommend that the
extension for one (1) year for after events cleaning and trash
removal provided by Property Management and Maintenance, Inc. be
approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The extension of the existing contract with
Property Management & Maintenance, Inc.y approved originally on
Resolution No. 86-806, Bid No. 85-86-117, to provide after events
cleaning and trash removal at the City of Miami's Stadiums,
renewable annually, for the Department of Parks, Recreation and
Public Facilities at a total proposed cost of $46,690.00 is
hereby accepted with funds therefor hereby allocated from the
CITY COMMISSION
MEETING OF
OCT 22 INT
v, u. 87-883
1987-88 Operating Budgets Account Code #530103 ($40,783), 530102
($5,298),and 530101 ($609).
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for this service, subject to the availability of funds.
PASSED AND ADOPTED this 2_2nd_day of October , 1987.
ATTE
KATTT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
-�Z- &'ZC
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROV,ZD AS TO FORM AND CORRECTNESS:
W%-Aft no
ITY ATT
8%'-88 3.
crty or MIAMI. FLORIDA
1 19
INTEROFFICE MEMORANDUM
tO Honorable Mayor and Hembers of
the City Commission
FROM:
Cesar H. Udi JJA)
City Manager
Reco=aendation:
DA* OCT 131987 FI
Resolution Authorizing
sus�EcT Extension of Award
of Bid No. 65-bb-117
(Stadiums Cleaning & Trash
nEOENFNceaRemoval j Attendance Rates)
ENCLOSURES:
it is respectfully recommended that the City Commission adopt
the attached resolution to extend the award of a contract with
Property Management and Maintenance, Inc., to glean and remove
trash after events held at the Orange Bowl Stadium, the Bobby
Maduro Miami Baseball Stadium and the Marine Stadium in the
estimated annual amounts of $40,7b3; $5,298 and $609
respectively for a total contract amount of 446,690. The rates
bid under this contract provide cleaning services based on
attendance figures. Under the terms of Bid 85-8b-117, the
contract can be renewed annually by mutual consent, subject to
the same terms and conditions.
Background:
The Department of Parks, Recreation and Public Facilities has
been using the services of Property Management and Maintenance,
Inc., for the post year to clean and remove trash from the City
stadiums after events. Tne contractor has expressed its desire
to renew its contract for an additional year at the same terms
— and conditions as originally bid. Compensation to the
contractor is at flat rates for various ranges of attendance at
Stadium events as shown on the attached schedule.
CITY OF MIAM1, FLORIOA
INTER -OFFICE MEMORANDUM
TO.
A. L. Mullins
Chief procurement Officer
FROM% Wa rt4rEEeG o 1 , D�ectaY'--
Parks, Recreation and
Public Facilities
t
DArE: August 19, 1987 FILE:
SUBJECT: Bid 85-86-117, (Cleaning
and Trash Removal)After Events
Approvals
REFERENCES:
ENCLOSURES:
This department has verified available funding with the
Departments of Finance and Management and Budget that funds are
available to cover the cost of the subject bid second year
extension in the total amount of $46,690 as follows:
$ 40,783
$ 5,298
$ 609
Total: $ 46,690
FINANCE REVIEW & APPROVED BY:
Account Code Number 530103 (FY'88)
Account Code Number 530102 (FY'88)
Account Code Number 530101 (FY'88)
IL
Carlos Gar, ia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar Surdna, Director
Department gf•Management
and Budget
airr, P 10rr7
M
• • •
14
0
Bid 85-86-117
Cleaning Rate Schedule
Property Management and Maintenance, Inc.
1987-1988
ORANGE BOWL STADIUM
OFFICIAL ATTENDANCE
TURNSTILE
1,500 to 2,499
2,500 to 4,999
5,000 to 7,999
8,000 to 14,999
15,000 to 21,999
22,000 to 29,999
30,000 to 39,999
40,000 to 49,999
50,000 to 59,999
60,000 to 69,999
70,000 to 71,999
72,000 to 74,999
75,000 to 80,000
COMPENSATION RATE
$ 521.00
721.00
1,021.00
1,521.00
1,921.00
2,321.00
3,321.00
3,484.00
3,721.00
3,621.00
3,821.00
3,721.00
3,721.00
MIAMI MARINE STADIUM
Less
than
500 $
99.00
500
to
999
121.00
1,000
to
2,999
221.00
3,000
to
4,999
321.00
5,000
to
7,000
388.00
BOBBY MADURO MIAMI BASEBALL STADIUM
Less
than 500
$ 99.00
500
to 1,999
190.00
2,000
to 4,999
306.00
5,000
to 6,999
370.00
7,000
to 8,999
480.00
9,000
to 10,999
521.00
11,000
to 15,000
576.00
Y
Page 2 of 3
ORANGE BOWL
9301,0j - 340
tPtalled Description Of Item
Guard Services
Contractural clean-
ing based on
atte0dance
City of Nind
Budget Justification Detail for NDUWCVCle AllIpmess
Fringe Benefits, Other Operating Expenses. -0pe rati" and Capital Outlay
Fiscal Veer�l� 44 ' -
Public ' Minor
Fund Enter er_is8epartment Facilities Object CO& 340 Account Name Contract Serv.
• ProJected Expenditure
Quantity of Item for Purchase Unit Price (Quantity X Price) Justification for Purchase/Expenditure
12 months $3,800 mo. $450600 Contractural guard service at Orange
l Bowl.
0 Times attendance under
5 N
N
N
0 n
N
w
O N
N
N
2 w
N
w
2 N
N
N
1 N
N
N
2 N
w
w
1 N
w
w
2
0 N
N
w
2 w
N
w
O N
N
N
2,500
$ 521
-0-
58000
721
3,605
8,000
1,021
0
15,000
1,521
0
22,000
1,921
3,842
30,000
2,321
4,642
40,000
3,321
3,321
50,000
3,484
6,966
60,000
3,721
3,721
70,000
3,621
7,242
72,000
3,821
0
75,000
3,721
7,442
80, 000
. 3, 721
0
Sub Total 4S 0,783
Total e
a
To clean the stadium after events
based on attendance for events such
as football and 00me special events
where the rental charge takes into
account that the City will pay the
cleaning contractor. For most
special events, the stadium user pays
the cleaning contractor directly.
113;d 85. -117
MIAMI STADIUM
ZWUIled Description Of its
•4
Page ;. of 2 • �
Cib of Mad
Budget Jusillicatiae Oetail for llptor ycle Ail�nces. t.
Fringe Benefits, Other Operating Expausas, �.0�eratt" EsPO4. and Capital Ono4Y
Fiscal TtariI9 .S
Public
Enterpris Facilities Minor 340 Contractural Services
Fund Facilities Object Co kc0unt Maxie
Qwntiti of Itch for Purchase Unit Price • Projected Expands tore
(Quantity x Price)
Contractural•eleaning
2 times attendance under 500
$ 99
$ 198
based
1 2,000
190
$ 190
10 " 5,000
306
$3,060
5 « « 7,000
$370
1 850
Sub Total._
$5,298
Con'tractural cleaning on
200 Supervisor hours
$8.25/hr
$1,650
an hourly rate, as -need
200 Foreman hours
$6.60/hr
$1,320
basis
3,000 Laborer hours
$5.45/hr
$16,350
Alarm system monitoring 12 months
Sub Total $19,320
$60/month
Total S
I __i7,318 Inc rp,ise(Crcreasf )S
$ 720
27,318
3,233
•
r
Justification for Purchase/Expenditure
.To clean stadium after events based
on attendance such as Baltimore
Orioles and Miami Marlins baseball'
games.
'bid S5-e4 i1 f
The Department of Public Facilities rl
no longer has employee custodians_
Since 1981 we have used contractural1
personnel to do routine cleaning of e r
this facility. These personnel are
used as needed to meet the event and
seasonal needs to this facility which'
has proved to be much more effective
than performing the custodial
function with Civil Service personnel
Stadium has alarm system instead of
full time guards. Contractors
monitor alarm system._
W
MARINE STADIUM
53o1 of-.34D
ndled Description Of Item
City of Nia d
Budget Justification Detail for Notarcycle All es.
ense
Fringe Benefits. Otbar Operating Exps. von-Ooeratiev End Capital Outlay
Fiscal Team 196740 -
Minor
fund Enterorisftartment Publi_g Fag` ilitie, Object Code.1jO _Account Now
Contractural Services r
.Projected Expenditure t
Quantiti of Item for Purchase Unit Price (Quantity t Price) Justification for Purchase/Expenditure '
Contractural cleaning
times attendance under
500
$ 99
based on attendance
" "
3,000
l221
"
5,000
321
"
7,000
388
Contractural cleaning
80 Supervisor hours
$8,25/hr
on an hourly rate, as-
80 Foreman hours
$6.60/hr
need basis.
480 Laborer hours
$5.45/hr
Expense reimbursement 1
to Budweiser Regatta
co-sponsor.
Division of Budweiger 1
Regatta event' -proceeds
$2,400
$10,000
Total S
16 • 454 VY, Z �.��•';l _1b �� � ircre.,se(C•+crra��t
' •
.,_ .N
To clean stadium after events based r
$221
on attendance. Only for events
j•
---
where promoter does riot pay cleanin
388
contractor directly.
$609
ilia8S.8t-I1f --
�r
' $ 600
The Department of Public Facilities_
528•
no longer has employee custodians.
2,616
Since 1981 we have used contractural
$3,804
personnel to do routine cleaning -of
this facility and the shoreline.
E=
$2,400
To reimburse Florida Inboard Racing
Club (F.I.R.C.), The City's Budweiser s
Regatta co-sponsor, for its out-of-
pocket event expenses.
$10,000 Proceeds of Regatta are split by City;;.
with F.I.R.C.
f
• • is
R
w
It