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Home My WebLink AboutR-87-0882J-87-892 10/1/87 RESOLUTION NO. 87"M:Z A RESOLUTION ACCEPTING THE EXTENSION OF THE EXISTING CONTRACT FOR CLEANING AND TRASH REMOVAL SERVICES WITH PROPERTY MANAGEMENT AND MAINTENANCE INC., APPROVED ORIGINALLY ON RESOLUTION NO. 85-840, BID NO. 84-85-14,TO PROVIDE CLEANING AND TRASH REMOVAL SERVICES AT CITY OF MIAMI STADIUMS TO THE PARKS, RECREATION AND PUBLIC FACILITIES DEPARTMENT FOR ONE (1) YEAR, RENEWABLE ANNUALLY, AT A TOTAL PROPOSED COST OF $85,451; ALLOCATING FUNDS THEREFOR FROM THE 1987-88 OPERATING BUDGETS ACCOUNT CODE# 530103-340 ($60,347) 530102-340 ($21,300) AND 530101-340 ($3,804); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, this service will be used by the Department of Parks, Recreation and Public Facilities for the purpose of keeping the City of Miami Stadiums clean and free of debris; and WHEREAS, funds for this service will be available from the 1987-88 Operating Budgets Account Code #530103-340 ($60,347) 4530102-340 ($21,300) and #530101-340 ($3,804); and WHEREAS, this contract was originally approved on Resolution No. 85-840 on duly 25, 1985, Bid No. 84-85-14; and WHEREAS, the City Manager and the Director of the Department of Parks. Recreation and Public Facilities recommend that the extension for one (1) year for Cleaning and Trash Removal Services provided by Property Management and Maintenance, Inc. be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The extension of the existing contract with Property Management & Maintenance, Inc., approved originally on Resolution No. 85-840, Bid No. 84-85-14,to provide cleaning and trash removal services, renewable annually, for the Department of Parks, Recreation and Public Facilities at a total proposed cost of $85,447 is hereby accepted with funds therefor hereby allocated from the 1987-88 Operating Budgets Account Code #530103-340 ($60,347) #530102-340 ($21,300) and #530101-340 ($3,804). CITY COMMISSION MEETING OF. OCT 222 1987 )N No. 87!f Section 2.T.he City Manager is hereby authorized to instruot the Chief Procurement Offioer to issue Purchase Orders for this service, subject to the availability of funds. PASSED AND ADOPTED this 22rid day of October AYRIRAIeo.—�ClTi CLERK PREPARED AND APPROVED BY: ROBERT F. CLERK CHIEF DEPUTY CITY ATTORNEY APPROVED/TO FORM AND CORRECTNESS: LUG Al DOUGHERTY CITY ATTORNEY , 1987. XAVIER L . SUAStZ , MAYOR CITY OF MIAMI. FLORIOA INTER -OFFICE MEMORANDUM TO. Honorable Mayor and Members of the City Commission PROM. Cesar H. Odi City Manager Recomendation: DATE: 0 Cr 13 1987 FILE: sueJECT: Resolution Authorizing Extension of Award of Bid No. 84-85-14 (Stadiums REFERENCES: Events Cleaning/Hourly Rate) ENCLOSURES: it is respectfully recommended that the City Commission adopt the attached resolution to extend the award of a contract with Property Management and Maintenance, inc., to furnish hourty- rate Cleaning Services at the Orange Bowl. Stadium, the Bobby Maduro Miami Baseball Stadium and the Marine Stadium in the estimated annual amounts of $60,347; $21,300 and $3,804 respectively, for a total contract amount of $85,451. Under the terms of Bid 84-85-14, the contract can be renewed annually subject to the same terms and conditions. Background: The Department of Parks, Recreation and Public Facilities has been using the services of Property Management and Maintenance, inc., for the past two years to provide cleaning personnel at City stadiums on an as needed basis. The contractor has expressed its desire to renew its contract for an additional year at the same terms and conditions as originally bid. Compensation to the contractor is at the following hourly rates: Laborer $5.45; Foreman $6.60; and Supervisor $8.25. 0 10 CITY OF MIAM1. FLORIDA INTEROFFICE MEMORANDUM to. A. L. Mullins Chief Procurement officer z% k�EFROM: rParks, Wlt. �ol Cby i c t o r Recreation and Public Facilities DATE: August 19, 1987 FILE: SUBJECT Bid 84-85-14, (Stadiums Events Cleaning) Approvals REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Management and Budget that funds are available to cover the cost of the subject bid third year extension in the amount of $ 60,347 Account Code Number 530103-340 (FY'88) $ 21,300 Account Code Number 530102-340 (FY'88) $ 3,800 Account Code Number 530101-340 (FY'88) Total $ 85,447 FINANCE REVIEW & APPROVED BY: in1 ; . ' f w .."•+ti. 1 �" t ' •: ,�: w..r `_ vim, e.�,. , yt�.,,�. Carps Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Manohar Surana; Director Department of Management and Budget AUG 2 z 1987 ;Enh'rRAI SfRY!^ f� a i Page = of z • ' MIAMI,STADIUM Detailed Description of Item Contractural cleaning service on an hourly rate, as -need basis. QD City of Wed Budget Justi fication Oitui 1 fW Ilpt@rtyC16 - AllopMse, Fringe Benefits. Other Operating Expenses. &tiny ExpgWW and Capital Outia Fiscal V"r 19048 Public Fund Enterpris�artment Facilities Object ode 340 Account Name Contractural Services `"ected Expenditure 0uantitai of itas for Purchases Unit Price (Owetity s Price) Justification for Purchase/Expenditure 300 Foreman hours Ojo'50/hr Total S F''I' �� ► �:;:��:t --- Incre.sse(DeLrease)$ 1980 a There contractural personnel are used at the baseball stadium to supplement our Cfty grounds maintenance crda whenever a City crew of sufficiV t cannot be assembled due to vacation or use of earned or ill tiem or when needed at the Orange Bowl. These contractor personnel are used monthly in January and February as we prepare the field for the upcoming baseball season. A Page of a ' w Cipl of Maul MIAMI STADIUM swell_ Oeurietion Of It" Contractural cleaning based Contractural cleaning on an hourly rate, as -need basis Alarm system monitoring Budget Justification Oxtail for le All :; Fringe Sesefits. other Operating Expw-me �� ExlNxi�alld Capital outlay �• Fiscal Tar I -M ""� Public Minor 340 Contractural Services z Fund Enterprio6epartaant Facilities erect Code Account Nan Projected Expenditure t Quantiti of Item for Purchase Unit Price (2patitlr x Price) Justification for purchase/Expenditure � 2 times attendance under 500 .$ 99 $ 198 1 w. w 2,000 190 $ 190 10 " 5,000 306 $3,060 5 w w " 7,000 $370 11�L850 Sub Total. 15-1 998 200 Supervisor hours $8.25/hr $1,650 200 Foreman hours $6.60/hr $1,320 3,000 Laborer hours $5.45/hr S16,350 Sub Total 1$ 9,320 12 months $60/month Total S �4c9�5 7' c�a• ,L _ _27.318 Incre.isAiC.�c rcas�+iS $ 720 27,318 3,233 To clean stadium after events based on attendance such as Baltimore *14 Orioles and Miami Marlins baseballF games. f! The Department of Public FacilitiesI no longer has employee custodians. Since 1981 we have used contractural it f personnel to do routine cleaning of 01 this facility. These personnel are i used as needed to meet the event and fi: seasonal needs to this facility which"t has proved to be much more effective than performing the custodial function with Civil Service personne Stadium has alarm system instead of full time guards. Contractors monitor alarm system. T .i Page 3_ of ,3 ORANGE BOWL Qo/o3- 34 ttalled Description Of Item — ..�_ Contractural cleaning on an hourly rate, as -need basis. .I City of Miami Budget Justification Detail for Motorcycle All es, Fringe Benefits, Other Operating Expenses, Moe-Operatin0 and Capital Outlay i Fiscal Year 190-8A Public" Enterpris Facilities Minor340 Contractural Services Fund %apartment Object Code. count Name Quantity of Item for Purchase Unit Price 750 Supervisor hours •$8.25/hr 1,600 Foreman"hours $6.60/hr 8,000 Laborer hours $5.45/hr Total IM ... ..,,.,�.. r 263,105 F'i�; :::��,t _,L11,030 Trrrc►,iSe((%•'crr,i•�1S Ln f . +Projected Expenditure ("ntig x Price) Justification for Purchase/Expenditure i S 1 7 6, 8 The Department of Public Facilities - 10,560 no longer has employee custodians. 600 Since 1981 we have used contractural _43l, $-60,347 personnel to do routine cleaning of this facility.''these personnel are �• used as needed to'meet the event and !' seasonal needs of this facility which f has proved to be much more effective i than performing the custodial function with Civil Service personnel • i' 14- s F s. k" _ 111.030.— (152,075) MARINE STADIUM .53olol —3¢o Mailed Description Of Item City of Niad 6udwt aestttication Oeta11 tow obtWeycle All :rtwge olenetfts. Otoaew Operating E>Rpenses. se--soerating and Capital Outlay Fiscal Teas 19946 Minor Fund EnterarisaWrtantPublig Facilities • ObJKt Cc* 3 Account N�IIeContractural Services own titi of Item for Purchase Unit Price Contractural cleaning times attendance under 500 $ 99 based on attendance " « " 3,000 r221 « » " 5,000 321 " 7,000 388 Conrractural cleaning 80 Supervisor hours $8.25/hr on an hourly rate, as- 80 Foreman hours $6.60/hr need basis. 480 Laborer hours $5.45/hr Expense reimbursement to Budweiser Regatta co-sponsor. Division of Budweiger Regatta event' -proceeds law $2,400 $10,000 • Protected Expendf tune .. (Quantity at Price) Justification for Purchase/Expenditure $221 388 $609 $ 600 528- 2,616 $3,804 $2,400 $10,000 Tonal S 16,,713 1r�rre.�se�Crcrt�a• It j2591 To clean stadium after events based. ;F on attendance. Only for events where promoter does 4ot pay cleani: contractor directly. F The Department of Public Facilities s no longer has employee custodians. Since 1981 we have used contractural personnel to do routine cleaning -of iW this facility and the shoreline. f To reimburse Florida Inboard Racing Club (F.I.R.C.), The City's Budweiser Regatta co-sponsor, for its out -of- C pocket event expenses. Proceeds of Regatta are split by Cit with F.I.R.C. K' A V • T•