HomeMy WebLinkAboutR-87-087716
J-87-897
9/23/87
RESOLUTION NO. 87r877
A RESOLUTION ACCEPTING THE BID OF OAKS
WHOLESALE DISTRIBUTORS FOR FURNISHING 9MM
PARABELLUM AMMUNITION ON A CONTRACT BASIS FOR
ONE (1) YEAR RENEWABLE ANNUALLY TO THE
DEPARTMENT OF POLICE AT A TOTAL PROPOSED
FIRST YEAR COST OF $48,800.00) ALLOCATING
FUNDS THEREFOR FROM THE 1987-88 OPERATING
BUDGET ACCOUNT CODE #290201-703; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THESE MATERIALS, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received August 17, 1987 for furnishing 9mm Parabellum Ammunition
on a contract basis for one (1) year renewable annually to the
Police; and
WHEREAS, invitations were mailed to twenty seven (27)
potential suppliers and seven (7) bids were received; and
WHEREAS, funds for this purchase will be available from the
1987-88 Operating Budget Account Code #290201-703; and
WHEREAS, these materials will be used by the Department of
Police for the purpose of training officers in the use of the
Glock-17 handguns; and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Oaks Wholesale
Distributors be accepted as the lowest responsible and responsive
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The August 17, 1987 bid of Oak Wholesale
Distributors for furnishing 9mm Parabellum Ammunition on a
contract basis for One (1) year renewable annually to the
Department of Police at a total proposed first year cost of
$48,800.00 is hereby accepted with funds therefor hereby
allocated from the 1987-88 Account Code #290201-703.
CITY COMMISSION
MEETING OF
OCT 22 198TT
:SOLUTION No. Wrf M i
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for this material, subject to the availability of funds.
PASSED AND ADOPTED this22ndday of October , 1987.
V40-4� A.
VIER L. SUAR ,
ATTE :
M.ATTT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED At ,!TO FORM AND CORRECTNESS:
. tJvaJv
roRNEY
8 7z-87 7:
T 0 r
BID SECURITY
.,...., O tt 111pf REttwte a,»ngr_i 19U Z�3npm
86-87-123
ME OF SECURITY
E�t0pEs
MAL
A:!
iY06Mt
Law Enforcement Equipment
$47,996.00
Metro PUblic Safety Distrib.
Broken down by items
Maszk's Workshop
$49,980.00
h.p.e. Arms
Broken down by items
Oaks Wholesale Dist.
Broken down by items
Southern Gun & Tackle, Inc.
$50 480.00
Lawmen's & Shooters'
Supply, Inc.
Broken down by items
Jones Equipment Co., Inc.
Adventure Specialists
rw�IMi Y(iL VIl d1I rLMU bING DIV. /PUBLIC WORKS
SIGNED: env
DATE; elopes.
_
R•c•t../ R� •►t•o 110wl1*1 tiNett Klr /der of
LEGAL ADVERTISEMENT
j�
BID NO, 86-87-123
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3 00 Pan ican Dri iami, Florida,
33133 not later than 2:30 .m. Au ust 198 for furnishing
approximately 400,000 Roun s of 9mm Parabellum Ammunition for the
Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4518)
Cesar H. Odio
City Manager
-- _.._
oC— r
t
R i
n()
VlU u u t-=.7lTU U V
1 y
REQUISMON FOR ADVERTISEMENT This number must appear
t 1 in the advertisement.
DEPTIDIV. - j r r i_ ... - - c;
ACCOUNT CODE
DATE = PHONE APPROVED BY:
PREPARED BY fa.
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement t , times.
{ � (numberd times)
1 Type of advertisement: legal classified display
(Check One)
Site: = Starting date
First four words of advertisement:
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
r:
A-1
�.
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE YY MM DO
rence Adv Doc Refe
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 117.18
1
34 39
42 45
50
51 56
57 62
63 65
66 71
0
1
21411
VIP
-
-
2
0
2
2
8
7
1
2
3
4 718
V P 12
314
15 DESCRIPTION
36
_
DITS�COUNT
,72_- A_MOUrNT 80
Approved for Payment
White - Purchasing Yellow - Finance Pink - Department
.
12
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
TO. The Honorable Mayor and Members
of the City Commission
FROM: Cesar H. Odic
City Manager
RECOMMENDATION:
DATE: V T 1 31987 FILE:
SUBJECT: Recommendation for Resolution
& Award of Bid No. 86-87-123
9mm Parabellum Ammunition
REFERENCES:
ENCLOSURES:
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid as received from Oaks
Wholesale Distributors .for furnishing and purchasing 400,000
rounds of 9mm Parabellum ammunition for a total proposed amount
of $48,800.
BACKGROUND:
The Police Department has analyzed the bids received on August
17, 1987, for furnishing and purchasing 400,000 rounds of 9mm
Parabellum ammunition. The department has found the Oaks
Wholesale Distributors bid to be the lowest responsive bid.
F
On July 30,1987, invitations for sealed bids for furnishing
approxim tely 400,000 rounds of 9mm ammunition were sent to
prospect vendors. Bids were opened on August 17, 1987, with
seven (7) vendors submitting bids and two responding with a "No
Bid".
The Department of Police will utilize this ammunition to train
officers in the use of the Glock-17 handgun.
Ms. Adrienne MacBeth was contacted reference to Minority
Participation and she concurs with the department's
recommendation.
It is, therefore, recommended that the award of bid be made to
Oaks Wholesale Distributors. The department's specifications
have been met, and the funding source will be the Fiscal Year
1987-88 Police Operating Budget, Index Code 290201-703.
/a --I
F
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of Bid
$48 , 800.00
Cost estimate/Budgeted Amount:
$48,800.00 FY'87-88
Source of Funds:
General Fund
Minority Representation:
Non -Minority Vendor
Public Hearings/Notices
N/A
Assessable Project:
N/A
CHO:sl
Bid No.
86-87-123
% of Cost Estimate:
100%
CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
TO. A. L. Mullins
Chief Procurement Officer
FROM. Clarence Dickson
Chief of Police
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
FILE:
Bid ##86-87-123, Approval
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$48,800, Account Code Number 290201-703,
(Available balance FY 87/88 Budget: $88,000)
FINANCE REVIEW d APPROVED BY:
Carlos Gfa-rpia, Director
Department 6f Finance
BUDGETARY REVIEW & APPROVED BY:
Monohar Sura irector
Department of nagement and
Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
(This fora properly signed is part of the bid evaluation and
recoaaendation package to be placed on the agenda and must be
attached to the resolution cover nemorandus.)
3
AWARD _OF_BID
c
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUN_:
Bid No. 86-87-123
9MM Parabellum Ammunition
Police
Contract for one (1) year renewable
annually
To be utilized to train officers in
the use of the Glock-17 handgun
27
7
Attached
1987-88 Operating Budget Account Code
#290201-703.
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to two
black, and six (6) hispanic firms engaged in the
Ammunition business as located in the following sources:
1. Dade County Minority Register
2. Previous bids on file in the Procurement Mgmt. Office
3. Vendors applications on file in Procurement Management
4. Yellow Pages Telephone Directory
Minority response consisted of one (1) bid from a Hispanic firm.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American 0 0
Hispanic American 1 0
Woman Owned 0 0
Non -Minority 9 5
New Bidders
Black American 2 0
Hispanic American 5 1
Woman Owned 0 0
Non -Minority 10 1
Courtesy Notifications 15 0
"No Bids" - 2
Late Bids - 0
' o �
Totals 42 _
Reasons for "No Bid" were as follows:
1. Jones Equipment Company. "Unable to furnish ammunition
specified."
2. Adventure Specialist - "we do not carry this item."
Page 1 of 2
p
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE MADE TO OAKS WHOLESALE
DISTRIBUTORS AT A TOTAL PROPOSED
AMOUNT OF $ 48,800.00.
Chief Procurement Officer
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
Y %
Date
Page 2 of 2
''TABULATION OF BIDS FOR
�j ,�� .• _ Jf }
City Menage►, city Clack A.
At
Receited by the City Commission, City Clark. City of Miemi, Florida atP,
M.
Bidder
tort c f'1,.
/tfe' ,t
/— �, j;.: _
�• ._�, L ,.
tf..r., (; i
r ,5'_
Licensed L Insured as Per City Coale t Metre Did.
f ;y ,) • `
^
.
Bid Bend Amount
C ; 7-. ; r-
•:!�✓, / %� .,
i .,nor.
! ii �-� _
' i •:.� .Y,+,4 rf_
Irregularities
,k
Item
%la
DESCRIPTION
TX
Unit
Price
Tetel�
Unit
To
Unit
TetoE
Unit
Toee1'
Unit
Tetel
Unit
'
�,'l1,= I�,.Nr� nr�r ✓%n ,_rlrr
"t:. •.•,r--'
l w �Y=iM
/ r
/ Puce
/, '� 1
/ "1 % /
Price
Price
Price
Pnce
Tarot
1
t
(� IRREGULARITIES LEGEND.
A No Power. of- Attorney
Ne Altiderit gt b Cepite) i Serplas si 8enirng Gwpany
C — Careened Estansrons
O — Proposal Unsigned of improperly Signed at No Corporate Seal
+G irrpaspirii'Hatrd
11 Corrected Hid
d—
F'` Praa. H
rt
?W1 M
IT 1$ RECOMMENDED THAT
t ; • . t 71
DISTRIBUTION:
TABULATION OF BIDS FOR
City Manajor, City Clerk A. M.
Received M the City CAWws..tsian, City Cler6, City of Miawni, Florida at P. M.
0 64Y'v u r,'
Licensed li Inswed as Par City Coda it Metre Ord. 7 J —1--) 1 Z /i'.Jt' y
Bid $end Auieun/ L `nt_ h" �
Irregularities
item Unit Unit Al Unit 0 7" Unit Unit Unit
DESCRIPTION Price Total Pr:ceAR P Total price Total Price Total price Total Price Total
i
IRREGULARITIES LEGEND.
A —'No Power -of- Atom wp
S — Ne Affidavit as to Capital & Surplus of Sending Co"any
C — Catrected Eaxenstans
p — Proposal unsigned of improperly Signed or No Corporate Seal
E_
f—
S — la"M r-ow Bend
(: t/ _ Cotroct.d aid
Prop. By: -- —
IT IS RECOMMENDED THAT
l�L :uCAxts rir 4t ctIogzc4d- to « "to&u��—
n't 1, L 14 { at /c s t t t' C u S -f,
DISTRIBUTION:
BID
Joe NO.
V