HomeMy WebLinkAboutR-87-0876i
! J-87-912
9/29/87
RESOLUTION NO, 87-876•
1'
A RESOLUTION ACCEPTING THE BIDS OF ACE
{ LAWNMOWER SERVICES IN THE PROPOSED AMOUNT OF
$3,164.00, HECTOR TURF, INC. IN THE PROPOSED
AMOUNT OF $39,670.00, MAC'S LAWN AND TURF IN
THE PROPOSED AMOUNT OF $2,704.00 AND DEBRA
TURF & INDUSTRIAL EQUIPMENT IN THE PROPOSED
AMOUNT OF $1,124.00 FOR FURNISHING CHAIN
SAWS, LINE TRIMMERS AND ASSORTED MOWERS FOR
THE DEPARTMENT OF PARKS, RECREATION AND
PUBLIC FACILITIES AT A TOTAL PROPOSED COST OF
$46,662.00; ALLOCATING FUNDS THEREFOR FROM
THE 1987-88 GOLF COURSE ENTERPRISE FUND
a ACCOUNT CODES #580202-850 (50%) AND #580203-
850 (50%); AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received September 16, 1987 for the furnishing of chain saws,
line trimmers and assorted mowers to the Department of Parks,
Recreation and Public Facilities; and
WHEREAS, invitations were mailed to twenty five (25)
potential suppliers and six (6) bids were received; and
WHEREAS, funds for this purchase will be available from the
1987-88 Golf Course Enterprise Fund Account Codes #580202-850
(50%) and #580203-850 (50%); and
WHEREAS, this equipment will be used by the Department of
4
f Parks, Recreation and Public Facilities for the purpose of
enhancing maintenance operations at the Miami Springs and
Melreese Golf Courses; and
WHEREAS, the City Manager and the Director of the Department
of Parks, Recreation and Public Facilities recommend that the
bids received from ACE Lawnmowers Services, Hector Turf, Inc.,
Mac's Lawn & Turf and DeBra Turf & Industrial Equipment be
accepted as the lowest responsible and responsive bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The September 16, 1987 bid of ACE Lawnmower
Services in the proposed amount of $3,164.00, Hector Turf, Inc.
in the proposed amount of $39,670.00, Mac's Lawn and Turf in the
proposed amount of $2,704.00 and DeBra Turf & Industrial
CITY COMMISSION
MEETING OF
OCT 22 1981
Equipment in the proposed amount of $1,124.00 for furnishing
chains saws, line trimmers and assorted mowers for the Department
of Parks, Recreation and Public Facilities at a total proposed
cost of $46,662.00 is hereby accepted with funds therefor hereby
allocated from the 1987-88 Golf Course Enterprise Fund Account
Codes #580202-850 (50%) and #580203-850 (50%).
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for this equipment, subject to the availability of funds.
PASSED AND ADOPTED this 22ndday of October , 1987.
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• vvr�Fy�u,
ATTE
KATTT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
16'4� %. G` ` C
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
LUCIA A.
CITY ATTO
DID SECURITY
._Chain_ Saws. __L' nA_ Tr;MMQU & Assorted OAT woo MECtlrtb- Sent. 16 ._ 1987 _.__ 2 • Opm
Mowers
86-87-140
ME OF SECLWTY
il00ER
MAL
Kut-Kwick Corporation
Broken down by items
DeBra Truf & Ind. Ea. Co.
"
Als Lawn Mower Sales & :Se]r.
"
Hector Truf, Inc.
Mac's Lawn & Turf Equipment
Pemco Int' 1
Ace Lawnmower Serv.
Miami Lawn Mower Co.
NO BID:
Shelley Tractor & Equipment
Brodhead Garrett Corp/
Co.
47
it Ot PURCHASING DIV,/PUBLIC WORKS �"/envelopes.
SIGNED; DATE:
�sssl�� �►� eis�s! �I's:vlls� sl»s1� Nils �Isr e� ��
LEGAL ADVER IS!:'M 'NT
BID NO. 96-37-140
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American D iami, Florida,
33133 not later than :00 for furnishing
Chain Saws, Line Trimmers and Assorted Mowers for the Department
of Parks, Recreation and Public Facilities.
Bids submitted past such deadline and/or submitted to any other
location or of,1`ice shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
-_ Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority anti wommen vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4532)
Cesar H. Odio
City Manager
REQUISITION FOR ADVERTISEMENT This number must appear
DEPT/DIV.
P r c� cti u r �.. ; :: t ; r. (i •_, is h r in the advertisement.
ACCOUNT CODE `t ' U'.' x L ,
DATE PHONE APPROVED BY --
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement ._ i ) times.
(number of times)
Type of advertisement: legal classified display
(Check One)
Size: Starting date
First four words of advertisement:
i
Remarks: :;
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0;:.
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
UNE
TRANS
VOUCHER
DUE DATE YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 11718
1 125.34
39.42
145
50
51 56
57 62
63 65,66
71
0
1
2
4
1
V
P
I
I
I
1
1
1210121218171
1
2
3
4 7
8 V P 12
314
15 DESCRIPTION
36
DISCOUNT6
72 AMOUNT so5
2
0
0
2
0
1
Pink. Copy: :oar is - Pur. chas lnq
ell!o Copy: Silvia Mendoza - City Clerks
White -Purchasing Yellow - Finance
i
Approved for Payment
Pink - Department
W®
CITY OF MIAMI. FLORICA
INTER -OFFICE MEMORANDUM
TO. The Honorable Mayor and Members DATE:
of the City ommission
SUBJECT:
FROM: Cesar Odio REFERENCES:
City Manager
ENCLOSURES:
Recommendation:
0 C 7 1 31887 FILE:
Resolution Authorizing
Award of Bid #86-87-140
Purchase of Chain Saws,
Line Trimmers and Asst.
Mowers of Golf Courses
It is respectfully recommended that the City Commission adopt the
attached resolution awarding contracts for the purchase of the
following golf course equipment from various vendors submitting
the lowest, complete and acceptable bids:
ACE Lawnmwers Services
4
Chains @ $311 ea.
$ 1,244.00
(8)
Line Trimmers @ $240 ea.
1,920.00
Total
$ 3,164.00
Hector Turf, Inc.
Ti-T-90-W
Greensmower
$ 8,195.00
(2)
Five gang hydraulic lift
Mowers at $11,290 ea.
$22,580.00
(1)
72" riding rotary mowers
8,895.00
Total
$39,670.00
Nac's
Lawn and Turf
1
80" rotary pull -behind
$2,704.00
DeBra Turf i Industrial 1mipment
2
Hand mowers 62. . ea.
$1,124.00
Six (6) bids and four (4) no bids were receive which included one
(1) minority vendor. The total cost of this equipment is
$46,662.00. Funds are available in the Golf Course Enterprise
Division budget of the Department of Parks, Recreation and Public
Facilities.
Background:
The Department of Parks, Recreation and Public Facilities has
analyzed the bids received pursuant to bid #86-87-140; for
purchase of chain saws, line trimmers and assorted mowers for the
golf courses. This equipment will greatly enhance maintenance
0
F
P
Page 2 of 2
------------------
operations at the Miami Springs and Melreese Golf Courses. It is
recommended that the award be made to the lowest acceptable
responsible and responsive bidders, in the following amounts: Ace
Lawnmower Services $3,164.00, Mac's Lawn and Turf $2,704.00,
DeBra Turf, Inc. $1,124.00 and Hector Turf, Inc. $39,670. Funds
for this purchase are available in the 1987-88 budget of the Golf
Course Enterprise Fund, Department of Parks, Recreation and
Public Facilities.
Amount of Bid: $46,662
Budget Amount: $46,662
Sources/Funds: 1987-88 Golf Course Enterprise Fund
Miami Springs (50%) Account Code
#580202-850
Melreese (50%) Account Code
580203-850
Minority Participations: 1 of 6 bids received was a woman
owned firm
Public Hearing/Notices: N/A
Assessable Projects: N/A
0
011
CITY OF MIAMI. FLORIOA
INTtR-OFFICE M9MORANDUM
ro. A. L. Mullins DATE: September 28, 1987 ME:
Chief Procurement Officer
SUBJECT: Bid #86-87-140
Chain Saws, Line Trimmers
& Assorted Mowers
FRom: Walter E. Gollby, Director REFERENCES:
Department of Parks, Recreation
and Public Facilities ENCLOSURES:
This department has verified available funding with the Departments
of Finance and Management and Budget that funds are available to
cover the cost of the subject bid in the amount of $46,662 - Account
Code Number 580202 (50%), 580203 (50%).
(850) (850)
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW 0 APPROVED BY:
-� Mano ar Surana, Director
Department Qf Management & Budget
MINORITY REVIEW & APPROVED BY:
Ms. Adrienne MacBeth
Minority/Women Procurement Coordinator
Department of Management & Budget
WEG/AHH/mf
RECr,&VVED
.1' y of M��rat
SEp 3 1987
gltiiii �
3
AWARD OF BID
Bid No. 86-87•-140
f
;
ITEM= Chain Saws, Line Trimmers & Assorted
Equipment
DEPARTMENT: Parks, Recreation and Public
Facilities
TYPE OF PURCHASE: Single purchase
REASON.* To enhance maintenance operations at
the Miami Springs and Melreese Golf
Courses
POTENTIAL BIDDERS: 25
BIDS RECEIVED: 6
TABULATION: Attached
FUNDS: 1987-88 Golf Course Enterprise Funds
Account Code #580202-850 (50%) and
580203-850 (50%)
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to
three 3 black, six 6) hispanic and one (1) woman owned
firms engaged in the Mowers and Garden Supplies business as
located in the following sources:
1. New Vendor Applications
2. Yellow Pages Telephone Directory
3. Dade County Minority Register
4. Previous bids on file in the Procurement Mgmt. Office
Minority response consisted in one (1) bid from a woman owned
firm.
BID EVALUATION: Following is an analysis of the
Invitations to Bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American 0 0
Hispanic American 2 0
Woman Owned 0 0
Non -Minority 5 4
New Bidders
Black American 3 0
Hispanic American 4 0
Woman Owned 1 1
Non -Minority 10 1
Courtesy Notifications 15 0
"No Bids" - 4
Late Bids 0
Totals 40 10
Page 1 of 2
EM-876 41
0
0'
Reasons for "No Bid" were as follows:
1. Kut Kwick Corp. - "Equipment does not meet
specifications."
2. Pemco International - "Equipment does not meet
specifications."
3. Shelley Tractor & Equipment. - "Unable to bid on this
equipment."
4. Broadhead Garrett Corp. - "Unable to submit a quotation"
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO ACE LAWNMOWER SERVICES IN THE
PROPOSED AMOUNT OF $3,164.00, HECTOR
TURF, INC. IN THE PROPOSED AMOUNT OF
$39,670.00, MAC'S LAWN AND TURF IN THE
PROPOSED AMOUNT OF $2,704.00 AND DEBRA
TURF & INDUSTRIAL EQUIPMENT IN THE
PROPOSED AMOUNT OF $1,124.00 FOR A
TOTAL PROPOSED AMOUNT OF $46,662.00.
i
Chief Procurement Officer
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
Date
Page 2 of 2
W
TABULATLON OF BIDS FOR Oil) NU.; 86-87-140'
Chain Saws. Line Trimmers & Assorted Mowers DEPT. parks, Recreation and
Public- aci uses
7G1JK
Received by the City Clerk, City of Miami. Florida at 2:00 P.H. September 161987
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BIDDERS
It DESCRIPTION
Hector Turf.Inc
Non -Mini rit
UNIT
PRICE TOTAL
DeBra Turf & .
Ind. Equipmen!ervice
Non-NInorit
UNIT
PRICE TOTAL
Ace Lawnmower Mac's Lawn & Al Is Lawnmower Miami Tawrrnwer
Turf Sales & Servic
Non -Minor ity Non -Minority Non-Ml orit
UNIT UNIT UNIT UNIT
PRICE TOTAL PRICE TOTAL RICE TOTAL PRICE TOTAL
1
Line Trimmers Qt .
240
1,920 245 1,960 242.99 1,943.92
2
Chain Saws 16" (4)
1
311
1,244 339 1,356 40.001
3
Rotary Mower 80"(1)
3,246
3,246
3,026
3,026 2,704 2,704
4
ommercia o ary
Mower 20 2
1
562
1,124
585 1,170
S
,oit Course - g
Rough Mower
Not be
ng purchs3ed
at this
time
6
Notary9447
ower (1)
8,895
8,895
9,329
9,329
2,000
12,000 9,480 9,480
7
-airway Mower 5:9MI
ydraulic Lift 1
11,290
11,290
13,495
13,495
3,985 13,985
8
wer 1
8,195
8,195
M50
8,250