HomeMy WebLinkAboutR-87-0874J-87-898
9/23/87 AA
RESOLUTION NO.. $%�87•t.
.... ..................... .
A RESOLUTION ACCEPTING THE BIDS OF MIDWEST
COMMUNICATIONS CORPORATION IN THE AMOUNT OF
$6,557.50, GRAY COMMUNICATIONS IN THE AMOUNT
OF $10305.00 AND FLORIDA VIDEO SYSTEMS IN THE
AMOUNT OF $6,285.00 FOR FURNISHING AUDIO
VISUAL EQUIPMENT TO THE DEPARTMENT OF FIRE,
RESCUE AND INSPECTION SERVICES AT A TOTAL
' PROPOSED AMOUNT OF $14,147.501 ALLOCATING
FUNDS THEREFOR FROM THE 1981 FIRE BOND
ACCOUNT CODE #313016-289402-840; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS
FOR THIS EQUIPMENT, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed
received August 26, 1987 for the furnishing of Audio Visual
Equipment to the Department of Fire, Rescue and Inspection
Services; and
bids were
WHEREAS, invitations were mailed to sixteen (16) potential
suppliers and five (5) bids were received; and
WHEREAS, funds for this purchase will be available from the
1981 Fire Bond Account Code #313016-289402-840; and
WHEREAS, this equipment will be used by the Department of
Fire, Rescue and Inspection Services for the purpose of this
equipment being used by the Training and Safety Division to
provide video-tape training programs to Department personnel at
all 12 Fire Stations and the divisional offices of Fire
Prevention, Communication and Rescue; and
WHEREAS, the City Manager and the Director of the Department
of Fire, Rescue and Inspection Services recommend that the bids
received from Midwest Communications Corporation, Gray
Communications and Florida Video Systems be accepted as the
lowest responsible and responsive bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The August
Communications Corporation in
26, 1987 bids of Midwest
the amount of $6,557,50, Gray
Communications in the amount of $1,305.00 and Florida Video
Systems in the amount of $6,285.00 for furnishing Audio Visual
CITY COMMUSSION
MEETING OF
OCT 22 1987
M No. W I * ,
Equipment to the Department of Fire, Rescue and Inspection
Services at a total proposed cost of $14,147650 is hereby
accepted with funds therefor hereby allocated from the 1981 Fire
Bond Account Code #313016-289402-840,
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for this. equipment, subject to the availability of funds.
PASSED AND ADOPTED this 22nd day of October 1987.
ATTOTJ
MAT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
A r
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVER A$ TO FORM AND CORRECTNESS:
LIVL.lA ff. LVVV
CITY ATTORNEY
137--874
BID SECURITY
fr`yAudio-Visual,EQUipment
- -1011b OAT all" MtCElvap Auclust 26,_ _1987 26 303m -
86-87-126
TYPE OF SECLW T1y
�iebtti
4In.
S' TAL
wis�+T
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Blumberg Communications,
Broken down by items
Florida Video Systems, Inc.
it of
Gray Communications
to "
Central Audio Visual, Inc.
of"
Midwest Communications Corp
"
SIGN • 11 YCll"J; 01 rul(UnAbING DIV./PUBLI WORKS P'i V envelopes.
SIGNED: DATE:
Rece1•� � s1i•� 0ON119I 66001 NIA
- -- _ - _ OR �COYMTIMR �11►Ii1DN
LEGAL ADVERTISEMENT
BID NO. 86-87-126
i Sealed bids will be received by the City of Miami City Clerk at
i her office located at 3500 Pan American Drive iami, Florida,
33133 not later than :30 p.m. Au ust 26g 198 for furnishing
Audio -Visual Equipment or ra ninq Purposes for the Department
of Fire, Rescue and Inspection Services.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4_ 523)
Cesar H. Odio
City Manager
Y Y ,
�VU uul�SuuUv
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPT/DIV. fro :ui:c�rn�_:tt (i,�r t
ACCOUNT CODE
DATE �l.tcj tts t 7 , `.! t 7 PHONE r ` ` APPROVED BY, f
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement ` ' ` times.
(number of times)
Type of advertisement: legal classified display
(Check One)
Size:
First four words of advertisement: '
Starting date
Remarks: .' U ` L '
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
r
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
NEMM
TRANS
VOUCHER
YDUE DATE
DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECI
PROJECT
11
13
17
18 2SI34
39142
45
50.51
56.57
62
63 6566
71
0
1
2
4
1
V
P
2
0
2
21817
1
2
314
7
8 V P 12
314
15 DESCRIPTION
36
64DISCOUNT6
72 AMOUNT 80
5
2
0
0
2
0
1
Approved for Payment
White— Purchasing Yellow - Finance Pink— Department
9
Cr" OF MIAMI, I:LORIDA
INTEROFFICE MEMORANDUM
'O
The Honorable Mayor and
Members of the City Commission
FROM. Cesar H. Odi
City Manager
ij
DATE: L I - 1987 FILE:
SUBJECT
Recommendation For
Resolution and Award of
Bid No. 86-87-126; Audio -
REFERENCES: Visual Equipment
ENCLOSURES:
It is recommended that a split award be made and a Resolution be
passed accepting the Bid from:
Midwest Communications Corp. of Miami, Florida, in the
amount of $6,557.50 (15-Monitor/Receivers & A/V Cables)
Gray Communications of Miami, Florida, in the amount of
$1,305.00 (15-Portable Video Stands)
Florida Video Systems of Miami, Florida in the amount of
$69285.00 (15-VHS Players)
BACKGROUND:
This equipment is to be used by the Training and Safety Division of
the Department of Fire, Rescue and Inspection Services. The 15
audio-visual unit setups will be used to provide videotape training
programs to department personnel at all 12 Fire Stations, and the
divisional offices of Fire Prevention, Communications and Rescue. The
equipment includes color television monitor/receivers, professional
VHS players, portable video stands and connecting cables.
Amount of Bid: $149147.50 % of Cost Estimate: 85%
Cost Estimate: $16,626.40
Source of Funds: 1981 Fire Bond Account Code 313016-289402-840
entitled Machinery and Equipment - New
Minority Representation: There are no known minority vendors in the
Audio -Visual Equipment Sales business per
conference between Ms. Adrienne MacBeth
and Herbert Ammons, Video Program Producer
on September 8, 1987•
Public Hearing/Notices:
Assessable Project:
N/A
N/A
9.1
r C
CITY Off' MIAMI, FVORIOA
INTER -OFFICE MEMORANDUM
TO A. L. Mullins DATE: September 15, 1987 mu:
Chief Procurement Officer
SUBJECT: Bid #86-87-126 audio
Visual Equipment Approval
C.- c Chief C. Hi. uke, irector
FROM: Department of Fire, Rescue and REFERENCES: -
Inspection Services
ENCLOSURES:
This Department has verified available funding With the Departments
of Finance and Management & Budget that funds are available to
cover the cost of the subject bid in the amount of $14,147.50
Account Code Number 313016-289402-840.
FINANCE REVIEW & APPROVED BY:
- Carlos Garcia, Director
Department of Finance "'
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, Director
Department of\.Management
and Budget
5erg ariguez, uirector
P1 n. Department
N/A
Frank Castaneda, Director
Community Development
In
Fn
Ws4.
FA
AWARD OF BID
- ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
Bid No. 86-87-126
Audio Visual Equipment
Fire, Rescue & Inspection Services
Single purchase
This equipment will be used by the
Training and Safety Division to
provide video-tape training programs
to Department personnel at all Fire
Stations and the divisional officers
of Fire Prevention, Communications and
Rescue
16
5
Attached
1981 Fire Bond Account Code #313016-
289402-840
MINORITY/WOMAN PARTICIPATION: No minorities were listed for this
commodity. Courtesy bids were sent to fifteen (15) Minority
Organizations.
No Minority response was received.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
Number of Bid
Invitations Mailed
0
0
0
0
0
0
0
16
15
31
Number of
Responses
0
0
0
0
0
0
0
5
0
0
0
s�5
Page 1 of 2 " 874'
RECOMMUDAVIONt.
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO MIDWEST COMMUNICATIONS
CORPORATIONS IN THE PROPOSED AMOUNT OF
$6,557.50, GRAY COMMUNICATIONS IN THE
PROPOSED AMOUNT OF $1,305.00 AND
FLORIDA VIDEO SYSTEMS IN THE PROPOSED
AMOUNT OF $6,285.00 FOR A TOTAL
PROPOSED AMOUNT OF $14,147.50.
Chief Procurement Officer
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
Minority & women Business
Administrator
Page 2 of 2
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