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Home My WebLink AboutR-87-0872J-87-870 9/22/87 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF C & C MAINTENANCE FOR FURNISHING JANITORIAL SERVICES AT THE MANUEL ARTIME COMMUNITY CENTER ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED FIRST YEAR COST OF $22,667.88 ALLOCATING FUNDS THEREFOR FROM THE 1987-88 PROPERTY MAINTENANCE DIVISION FUNDS, REPAIR AND MAINTENANCE SERVICES OUTSIDE #421001-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received August 12, 1987 for furnishing Janitorial Services at the Manuel Artime Community Center Building on a contract basis for one (1) year renewable annually to the Department of General Services Administration; and WHEREAS, invitations were mailed to fifty one (51) potential suppliers and eleven (11) bids were received; and WHEREAS, funds for this purchase will be available from the 1987-88 Property Maintenance Division Funds, Repair and Maintenance Services Outside #421001-340; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of providing regular Janitorial Services at the Manuel Artime Community Center; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from C & C Maintenance Service be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The August 12, 1987 bid of C & C Maintenance for furnishing Janitorial Services at the Manuel Artime Community Center to the Department of General Services Administration on a contract basis for One (1) year CITY COMMISSION MEETING OF OCT 22 1907 renewable annually to the Department of General Services Administration at a total proposed first year cost of $22,667.88 is hereby accepted with funds therefor hereby allocated from the 1987-88 Property Maintenance Division Funds, Repair and Maintenance Services Outside #421001-340, subject to the availability of funds. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service, subject to the availability of funds. PASSED AND ADOPTED this 22nd day of October , 1987. AT7T44&�� MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ewa.ty • &404( ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVP0 AV TO FORM AND CORRECTNESS: CITY A XAVIER L. SUAR , -2- 87--Z 10 4- sin :EcuRiYY JanitOtial_Sety ec_at _�iatrn�al ._ nr4 ;tr�n MafE someR�CE11►EbAi,cit1et__ 12. ___.1 9$_7._-2.•30r�m Community Center 86-87-120 ME OF SECt=7Y D10bEt 'IO?Ai, "DWI I1 1/ A C s E Property Maaint. Broken down by items Jay Cee Cleaning Service M M Robert Brown Bldg. Plaint. Anne C. E. Souffrant C & C Maintenance Mr. Clean Janitorial Serv. " Dubs Corporation JJ's Janitorial " V.S.P. Building Maint. Industrial Building Plaint. " So: Fla. Maintenance Sere. " ++KA46. V" on J a1Y nx PURCRRSING DIV./PUBLIC WORKS .�. envelopes. SIGNED;_ DATE: bah mL e(v* sMtk� Mi! / )toy 01..■.�.1 lit ItK�yM�IM�. Mi►1�10M DEPTIDIV This number must appear in the advertisement. ACCOUNT CODE 4 U 4 01. - 3 1_ ; .• DATE '' " =1 `' PHONE _ " APPROVED BY: PREPARED BY ; '�,::� .L.= . ,;_ ; , • ` i � i. DIRECTOR OF ISSUING DEPARTMENT n() w U U u ffm REQUISITION FOR ADVERTISEMENT Y�t:)CULt=:;t�:•il'= (_��- .-eit, i'iC'� . Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: First four words of advertisement: Remarks: Starting date DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 _. . A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 UNE TRANS VOUCHER DUE DATE YY MM OD Adv DocReference VENDOR INDEX CODE E PROJECT 11 13 17 18 534 39142 45 50 51 56 57 62 63 65 66 71 0 1121411 VIP 2 0 2 2 8 7 1 21314 7 8 V P 12 314 15 DESCRIPTION 36 DISCOUNT 6 72 AMOUNT 80 5 21010121011 White — Purchasing Yellow - Finance r� Approved for Payment Pink — Department ti 87 &72 CITY OIr MIAMI. PLORIDA INTEROFFICE MEMORANOUM to. The Honorable Mayor and Members of the City Co mission III WA, BATE: U C T 1 ] 1987 FILE: SUBJECT: Resolution Authorizing Award of Bid No. 86-87- 120, Furnish Custodial I�oM: Cesar H. Odi REFERENCES: Services at Manuel { City Manager Artime Community ' ENCLOSURES: Center i RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding a one year, annually renewable contract to furnish custodial services to the Manuel Artime Community Center, 900 S.W. 1st Street, to C & C Maintenance, a Black vendor, as the lowest complete responsive bidder in accord with Bid No. 86-87-120. Total cost of these materials and services are estimated to be $22,667.88, which funds are available in the Property Maintenance Division budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #86-87-120, to furnish custodial services to the Manuel Artime Community Center, 900 S.W. 1st Street and has recommended award be made to C & C Maintenance as the lowest acceptable responsible and responsive bidder, in the amount of $22,667.88. These custodial services are needed to _ maintain this building which houses City services. Award is for one year of services, including an estimate of 48 special cleanings of the Auditorium after events during the year. Funds � for this purpose are available in the 1987-88 budget of the Property Maintenance Division, General Services Administration Department. Amount of Bid: $229667.88 $ of Cost Estimates: N/A Budgeted Amount: $22,667.88 Source of Funds: 1987-88 Property Maintenance Division Funds, Repair and Maintenance Services - Outside, #421001-340. Minority Participation: Award is to a Black vendor. Public Hearings/Notices: N/A Assessable Project: N/A Attachment: Proposed Resolution Tabulation of Bids 7 -� CITY OF MIAMI. FLORIDA INTEO-OFFICE MEMORANCIUM TO. Arthur L. Mullins DATE: FILE: PM/174 Chief Procurement Office Procurement Managemen Division SUBJECT Bid #86-87-120, Custodial Services at the Manuel Artime Community Center FROM: Ron E. Williams. Director REFERENCES Approvals F7 %% General Services Ad/min/' stration ENCLOSURES: This Department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $22,667.88, Account Code Number 421001-340. FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS (IF REQUIRED) .- Carlos Garcia, Director Sergio Rodriguez, Director Department of Finance Planning Department BUDGETARY REVIEW & APPROVED BY: Manohar SUftna, Director Frank Castaneda, Director Departmie-n6i of Management Community Development and Budget Z AWARD OF BID Bid No. 86-87-120 ITEM: Janitorial Services at Manuel Artime Community Center DEPARTMENT: General Services Administration TYPE OF PURCHASE: Contract for one (1) year renewable annually REASON: To provide regular Janitorial Services at the Manuel Airtime Community Center POTENTIAL BIDDERS: 51 BIDS RECEIVED: 11 TABULATION: Attached FUNDS: 1987-88 Property maintenance Division Funds, Repair and Maintenance Services -Outside #421001-340. MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to thirty 0 black, sixteen (16) hispanic and one (1) woman - owned firms engaged in the Janitorial business as located in the following sources: 1. New Vendors Applications 2. Dade County Minority Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from eight (8) blacks including C & C Maintenance, the recommender bidder, and three (3) hispanic firms. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority Courtesy Notifications "No Bids" Late Bids Totals Number of Bid Invitations Mailed 12 10 0 0 18 1 4 15 66 Page 1 of 2 Number of Responses 6 2 0 0 2 0 0 0 0 0 11 r i� RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO C & C MAINTENANCE FOR A TOTAL PROPOSED AMOUNT OF $22,667.88. Chief Procurement Officer Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator Aa I r e-? Dafte Page 2 of 2 197- 87' TABULATION OF BIDS #86-87-120 Custodial Services at the Manuel Artime Community Center BIDDER TOTAL COST COMMENTS C & C Maintenance $ 22,667.88 B Lowest acceptable 21515 S.W. 119th Ave. and responsible bid Miami, FL 33177 per specifications. South Florida Maintenance 23,472.00 H Services, Inc. 4906 S.W. 75th Ave. Miami, FL 33155 JJ's Janitorials 25,134.60 B 8525 N.W. 33rd Ave. Miami, FL 33147 Robert Brown Building 27,600.00 B Maintenance, Inc. 1301 N.W. 51st St. Miami, FL 33142 Mr. Clean Reliable Serv. Inc. 27,756.00 B - 8260 N.E. 4th Avenue Miami, FL 33138 Industrial Bldg. Maintenance 28,500.00 H P. 0. Box 441975 Miami, FL 33144 Jay Cee Cleaning 33,540.00 B 2775 N.W. 198th Terr. Miami, FL 33056 V. I. P. Building Maint. 33,840.00 H 8501 N.W. 8th St. #10 Miami, FL 33126 Vierge Production 38,172.00 B 279 N.W. 57th St. Miami, FL 33127 A C & E Property Maint. 38,396.88 B 793 N.W. 80th St. Miami, FL 33150 D. U. B. S. Corporation 63,288.00 B 3848 N.W. 187th St. Carol City, FL 33055 B- Black . H- Hispanic W- Woman -owned S 87w2