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Home My WebLink AboutR-87-0871J-87-878 9/22/87 RESOLUTION NO. i A RESOLUTION ACCEPTING THE BID OF VISTA BUILDING MAINTENANCE SERVICES, INC. FOR FURNISHING JANITORIAL SERVICES AT THE COMPUTERS DEPARTMENT BUILDING ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED FIRST YEAR COST OF $91782.04� ALLOCATING FUNDS THEREFOR FROM THE 1987-88 PROPERTY MAINTENANCE DIVISION FUNDS, REPAIR AND MAINTENANCE SERVICES OUTSIDE #421001-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received August 12, 1987 for furnishing Janitorial Services at the Computers Department Building on a contract basis for one (1) year renewable annually to the Department of General Services Administration; and WHEREAS, invitations were mailed to fifty (50) potential suppliers and nine (9) bids were received; and WHEREAS, funds for this purchase will be available from the 1987-88 Property Maintenance Division Funds, Repair and Maintenance Services Outside #421001-340; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of providing regular Janitorial Services at the Computers Department Building; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Vista Building Building Maintenance Service, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The August 12, 1987 bid of Vista Building Maintenance Services, Inc. for furnishing Janitorial Services at the Computers Department Building to the Department of General Services Administration on a contract basis for One (1) year CITY COMMISSION MEETING Opp OCT 22 1907 renewable annually to the Department of General Services Administration at a total proposed first year cost of $9,782.04 is hereby accepted with funds therefor hereby allocated from the 1987-88 Property Maintenance Division Funds, Repair and Maintenance Services Outside #421001-340, subject to the availability of funds. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service, subject to the availability of funds. PASSED AND ADOPTED this 22nd day of October , 1987. ATT MATTT HIRAI, CITY CLERK PREPARED AND APPROVED BY: -:MJ ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY ".UU CIT ATZ 1 AS TO FORM AND CORRECTNESS: 1% 810 SECURITY fjt7an torial Services Comouters and OAT! bit$ itIcalvab..__ Aug"It 1 2 _ 1_987 —nOpm Communications 86-87-119 ME OF SECURIly SIOpER 'YWAL Vista Bldg. Maint. Sdrvices Broken down by items Anne C.E. Souffrant Dubs Corporation " So. Fla. Maintenance Serv. Dennis' Cleaning " C & C Maintenance Industrial Building Maint. " A C & E Property taint. " Robert Brown Bldg. Maint. " Mr. Clean Reliable Serv. " 71 -aw&1Yiv on p a1Z t PURCHASING DIV./PUBLIC WORKS SIGNED: / envelopes. DATE: __ __ __ pR ACCOYNT/MC *11►IiiD1� LEGAL ADVERTISEMENT BID NO. 86-87-119 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 2:00 p.m. August 12, 1987 for furnishing Janitorial Services at 1080 N.W. 20th Street (Communications) and 2850 Tigertail Avenue (Computers) on a Contract Basis for one (1) year to the Department of General Services Administration. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting biers and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4515) Cesar H. Odio City Manager 87-971 REQUISITION FOR ADVERTISEMENT _appear ( n the *Wrke . ACCOUNT CODE 4 04 t.:1. - 6 _ DATE �'u a; r : _E F PHONE ; APPROVED 8Y: , PREPARED BY N,''L DIRECTOR OF ISSUING DEPARTMENT f` Publish the attached advertisement { times. (cumber of bores) Type of advertisement: legal classified display (Check One) Size: q a Starting date First four words of advertisement: Remarks: - DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE Y MM DO Adv. Doc. Reference VENDOR INDEX CODE PROJECT 11 13 17 18 34 3942 50 51 56 57 62 63 65166 71 0 1 2 4111 VIP 210121 2181711 1 2 3 4 7 a V P 12 314 15 DESCRIPTION 36 DISCOUNT 72 AMOLI T 80 5 2 0 0 2 0 1 Approved for Payment White - Purchasing Yellow - Finance Pink - Department � � s CITY OF MIAM1. PLORIDA INTEROFFICE MEMORANDUM 1 TO` The Honorable Mayor and Members DATE: OCT 1 31987 O"LE: of the City Commission Resolution Authorizing sus�ECT: Award of Bid No. 86-87- 119, Furnish Custodial & Grounds Maint. Svcs. MOW REFERI»Ncas: at Computer Dept. Bldg. Cesar H. Odi ao City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to furnish custodial and periodic grounds maintenance service to the Computer Department Building, 2850 Tigertail Avenue, to Vista Building Maintenance Services Inc., an Hispanic vendor, as the lowest complete responsive bidder in accord with Bid No. 86-87-119. Total cost of these materials and services are estimated to be $9,782.040 which funds are available in the Property Maintenance Division budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #86-87-119, to furnish custodial services and periodic grounds maintenance for one year, renewable annually, at the Computer Department Building, 2850 Tigertail Avenue and has recommended award be made to Vista Building Maintenance Services, Inc., as the lowest acceptable responsible and responsive bidder, in the amount of $9,782.04. These services are needed to maintain the building and grounds of this building which houses City services. Funds for this purpose are available in the 1987-88 budget of the Property Maintenance Division, General Services Administration Department. Amount of Bid: $99782.04 Budgeted Amount: $9,782.04 $ of Cost Estimates: N/A Source of Funds: 1987-88 Property Maintenance Division Funds, Repair and Maintenance Services - Outside, #421001-340. Minority Participation: Public Hearings/Notices: Attachment: roposed Resolution Tabulation of Bids Award is to an Hispanic vendor. N/A Assessable Project: N/A 8 7,-971 CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM TO Arthur L. Mullins DATE: FILE: PM/171 Chief Procurement Officer Procurement Management Division SUBJECT: Bid #86-87-119, Custodial and Periodic Grounds Maint. Services at the Comp. Dept. FROM: Ron Ei .-Williams, Director REFERENCES: Approvals — f"Y28 Get�eLB S s A stration r' ENCLOSURES. This Department has verified available funding with the Department of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $9,782.04, Account Code Number 421001-340. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Manohar S a, Director Departmentlof Management & Budget ADDITIONAL APPROVALS: (IF REQUIRED) Sergio Rodriguez, Director Planning Department Frank Castaneda, Director Community Development Z 87 ♦;7 I ,1 �J ..._ "� it .. AWARD. OF BID Bid No. 86-87-119 I�.� Janitorial Services at the Computers Department DEPARTMENT: General Services Administration TYPE OF PURCHASE: Contract for one (1) year renewable annually RE_ ONs To provide regular Janitorial Services at the Computers Department POTENTIAL BIDDERS: 50 BIDS RECEIVED: 9 TABULATION: Attached Fes: 1987-88 Property Maintenance Division Funds, Repair and Maintenance Services -Outside #421001-340. MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to th rty black, fifteen (15) hispanic and one (1) woman - owned firms engaged in the Janitorial business as located in the following sources: 1. New Vendors Applications 2. Dade County Minority Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from six (6) black, three (3) hispanic firms including Vista Buildin Maintenance Services Inc., the recommended bidder an one 1 woman owned i�m . BID EVALUATION: Category ��_ Prior Bidders Black American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority Courtesy Notifications "No Bids" Late Bids Totals All bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Invitations Mailed 12 10 0 0 18 5 1 5 15 6s� Number of Responses 6 3 0 0 0 0 0 0 0 0 Page 1 o f 2 �"'�%i �. ��. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO VISTA BUILDING MAINTENANCE SERVICES, INC. FOR A TOTAL PROPOSED AMOUNT OF $9,782.046 Chief Procurement Officer Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator 7 Date Page 2 of 2 -971 Z TABULATION OF BIDS #86-87-119 Custodial and Periodic Grounds Maintenance Services at the Computer Department BIDDER TOTAL COST COMMENTS Vista Building Maintenance $ 9,782.04 H Lowest acceptable Services, Inc. P. 0. Box 440708 Miami, FL 33144 C & C Maintenance 21515 S.W. 119th Ave. Miami, FL 33177 Mr. Clean Reliable Service, Inc. 8260 N.E. 4th Ave. Miami, FL 33138 Industrial Building Maint. P. O. Box 441975 Miami, FL 33144 South Florida Maintenance Services, Inc. 4906 S.W. 75th Ave. Miami, FL 33155 Robert Brown Building Maintenance, Inc. 1301 N.W. 51st Street Miami, FL 33142 A C & E Property Maint. 793 N.W. 80th Street Miami, FL 33150 Dennis Cleaning Service, Inc. P. 0. Box 531152 Miami, FL 33153 D U B S 3840 N.W. 187th St Carol City, FL 33055 10,368.00 B 14,376.00 B 15,624.00 H 17,664.00 H 151,384.40 B 22,341.48 B 25,080.00 B 68,160.00 B B- Black H- Hispanic W-Woman-owned and responsive bid per specifications. 8 -N71 i