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Home My WebLink AboutR-87-0868J-87-886 9/29/87 RESOLUTION NO. S -868 A RESOLUTION ACCEPTING THE BID OF TOM'S WELDING SERVICE TWS FABRICATORS FOR FURNISHING FIVE (5) ONE YARD NON -ROTATING TRASH BUCKETS FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED COST OF $34,750.00; ALLOCATING FUNDS THEREFOR FROM THE HEAVY EQUIPMENT MAINTENANCE SECTION OF THE FLEET MANAGEMENT DIVISION 1987-88 OPERATING BUDGET OF THE GENERAL SERVICES ADMINISTRATION DEPARTMENT ACCOUNT CODE #420201-850-502002; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received September 2, 1987 for the furnishing of five (5) one - yard non -rotating Trash Buckets to the Department of General Services Administration; and WHEREAS, invitations were mailed to seventeen (17) potential suppliers and three (3) bids were received; and WHEREAS, funds for this purchase will be available from the Heavy Equipment Maintenance Section of the Fleet Management Division 1987-88 Operating Budget of the General Services Administration Department Operating Budget Account #420201-850- 502002; and WHEREAS, these buckets will be used on the Hydrocranes used by Solid Waste Department for trash collection services; and WHEREAS, the City Manager and the Director of the Department im of General Services Administration recommend that the bid received from Tom's Welding Service TWS Fabricators be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The September 2, 1987 bid of Tom's Welding Service TWS Fabricators for furnishing Five (5) one yard non - rotating trash buckets for the Department of General Services i Administration at a total proposed cost of $34,750.00 is hereby a CITY COMMISSION t MEETING OF 3 OCT 22 1987 RESOLUTION No. 9 •'868 REMARKS1 j accepted with funds therefor hereby allocated from the Heavy Equipment Maintenance Section of the Fleet Management Division 1987-88 Operating Budget of the General Services Administration Department Operating Budget Account #420201-850-502002. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment, subject to the availability of funds. PASSED AND ADOPTED this 22nd day of October , 1987. XAVIER L. SUNB9Z, MAYOR ATT T 44 MA-TTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ee4lZ7 1r -- ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: CITY �� E�U�i'��M' R� S_one yard nan-ro _a _ina_Trash BLrkpts ��`�OiREt�r�lt�_ SeDtember_2. 1987 2_:OOpm 86-87-130 �7'PE b�' S�CUA3Y'Y �tM�tt ZO►l�t. arov,+T Erie Strayer Company $38,740 A' �/ TWS Fabricators $34,750 Shelley Tractor & Equipment $44,500 NU BID: Florida -Georgia Tractor � E Southeast Truck Equipment H.D. Mood & Sons Inc uipment b. A vanc a rica ors nc. Municipal EquipmentRelly Tr ctor Dtf+L�Ta.r.. _ . _ ----- - � = vs rusa:�ilNG DIV. /PiTBLY OrORIf.S C-^/ envelo � . SIGNED- pe DATE ; ^ ,. i�of N M..�r r�w1��1 sMek• Mtn �i�y e< �:■.�.� _ _ �Ct041NTIM` M1►1ilpN LEGAL ADVERTISEMENT BID N0. 86-87-130 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan Florida, 33133 not later than .m. Se t r 2 19 for the furnishing of approximate y ive one yardnon-rotating trash buckets for the Department of General Services Administration. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4_ 527) Cesar H. Odio City Manager • i Y ncw RE01 FOR ADVERTISEMENT This number must appear DEP?IDIV. in the advertisement. '` - - — s ACCOUNT CODE DATE PHONE " APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT i Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Site: Starting date First four words of advertisement: Remarks: r DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM OD Adv. Doc Reference VENDOR INDEX CODE BJE PROJECT 11 13 11718 34 39,42 45 50,51 56 57 62 63 65 66 71 0 1 2 4 1 V P121012121817 1 2 3 4 7 8 V P 12 314 15 DESCRIPTION 36 64 DISCOUNT 772 AMOUNT 80 5 2 0 0 2 0 1 Yellow - Finance Approved for Payment Pink — Department +s C" tlOr MIAMI. PLORfCA ptlx. i INTEO-Ol'PICE MEMORANDUM TO: FILE: GATE: The Honorable Mayor and Members 0 CT 1 31987 of the City Commission SUBJECT: Resolution Authorizing Award of Bid No. 86-87- 130, Furnish 5 Trash F�GM: Cesar H. Odio REFERENCES: Buckets City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to furnish five (5) trash buckets for use by Solid Waste Department, to Tom's Welding Service TWS Fabricators, a non -minority vendor, the lowest complete responsive bidder in accord with Bid No. 86-87-130. Total cost of these purchases is estimated to be $34,750.00, which funds are available from the Heavy Equipment Maintenance Section of the Fleet Management Division 1987-88 operating budget of the General Services Administration Department, Account #420201-850-502002. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #86-87-130, to furnish five (5) one yard non -rotating trash buckets complete with hydraulic rams and hoses. These trash buckets are for use on the hydrocranes used by Solid Waste Department for trash collection services. It is recommended award be made to Tom's Welding Service TWS Fabricators, a Non -Minority vendor, as the lowest acceptable responsible and responsive bidder, in the amount of $34,750.00. Amount of Bid: $349750.00 % of Cost Estimates: N/A Budgeted Amount: $349750.00 Source of Funds: Heavy Equipment Maintenance Section of the F eet Management Division 1987-88 operating budget of the General Services Administration Department, Account #420201-850-502002. Minority Participation: Award is to a Non -Minority vendor. Public Hearings/Notices: N/A Assessable Pro ect: N/A Attachment: Proposed Resolution Tabulation of Bids a •- Cl'"fx� OF MIAMI, FLORIDA INTrLO-OrFICK MEMORANDUM '-� Ser �,s .c ro: Arthur L. Mullins DATE- September 180 460E C of Prb ur ment Officer ji susJECT: Bid #86-87-130 ~ N Five (5) Trash Bucke s ' FROM: O • W amS Director REFERENCES: t General Services Administration ENCLOSURES: This department has verified with the Departments of Finance and Management & Budget that funds are available from the Heavy Equipment Maintenance Section of the Fleet Management Division 1987-88 operating budget of the General Services Administration Department, Account #420201-850-502002 in the amount of $349750.00. FINANCE REVIEW AND APPROVED BY: �1 Carlosrpjiat Director Department of Finance BUDGETARY REVIEW AND APPROVED BY: Manohar Sura Director Department Management & Budget a2 i AWARD OF BID ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: Bid No. 86-87-130 Five (5) one yard non --rotating Trash Buckets General Services Administration Single purchase These trash buckets are for use on the Hydrocranes used by Solid Waste Dept* for trash collection services. 17 3 Attached F_: Heavy Equipment Maintenance Section of the Fleet Management Division 1987-88 Operating Budget of the General Services Administration Department Account Code #420201-850-502002 MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to one black and two 2) hispanic firms engaged in the Industrial Equipment business as located in the following sources: 1. New Vendor Applications 2. Yellow Pages Telephone Directory Courtesy bids were sent to fifteen (15) Minority Organizations. No Minority response was received. BID EVALUATION: Category Prior Bidders Black Amer can Hispanic American Woman Owned Non -Minority New Bidders All bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Invitations Mailed Responses 0 0 0 0 0 0 0 0 Black American 1 0 Hispanic American 2 0 Woman Owned 0 0 Non -Minority 14 3 Courtesy Notifications 15 0 "No Bids" - 6 Late Bids Totals Page I. of 2 87-868. a F t� Reasons for "No Bid" were as follows: 1. Florida -Georgia Tractor & Equipment Co. - "Our equipment does not meet your specifications." 2. Southeast Truck Equipment - "Do not handle this type bucket." 3. M.D. Moody & Sons, Inc. - "Unable to supply items per specifications." 4. Advanced Fabricators, Inc. - "Appears to be a stock product for which we do not have a source." S. Municipal Equipment - "Do not supply trash buckets." 6. Kelly Tractor Co. - "Do not carry a product that meets the City specifications." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO TOM'S WELDING SERVICE TWS FABRICATORS FOR A TOTAL PROPOSED AMOUNT OF $34,750.00. Chie Procurement officer Date The Minority & Women Business Administrator concurs with the above recommendation. r Minority & Women Bus ness Administrator ( <<k Datib Page 2 of 2 WrSbilg 'T TABULATION OF BID #86-87-130 for FIVE ONE YARD NON -ROTATING TRASH BUCKETS RECEIVED SEPTEMBER 3r. 198- ' UNIT BIDDER MODEL WARRANTY DELIVERY 12 weeks PRICE EXTENSION $6,950. $34,750. COMMENTS Non -minority vendor Tom Welding Service TWA'. 4 months TWS Fabricators Lowest acceptable bid 3540 S.W. 46 Ave. Fabricatom Ft. Lauderdale, Florida 33314 _ Shelley Tractor S Equip. Co. Adjusts 6 months 6 weeks. $8,900. $44,500. Nan -minority vendor P.O. Box 2337 Buckets Hialeah, Florida 33012 NRTB 100 Erie Strayer Co. 1031 Brie Strayer 6 months 12 weeks $•7.748. $38,740. Non -minority vendor P. O. Box Erie. Pa. 16512 BY 1 Six (6) "NO BID:' vendor's i