Loading...
HomeMy WebLinkAboutR-87-0866F J-87-894 9/21/87 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF CORAL GABLES GLASS & MIRROR CORP. FOR FURNISHING AND INSTALLATION OF FIFTEEN (15) ALUMINUM WINDOWS AT THE ORANGE BOWL PRESS BOX FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED COST OF $4,750.05; ALLOCATING FUNDS THEREFOR FROM THE 1987-88 OPERATING BUDGET ACCOUNT CODE #420401-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received September 2, 1987 for furnishing and installation of fifteen (15) aluminum windows for the Orange Bowl Press Box to the Department of General Services Administration; and WHEREAS, invitations were mailed to twenty seven (27) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase will be available from the 1987-88 Operating Budget Account Code #420401-670; and WHEREAS, these windows will be used by the Department of General Services Administration for the purpose of replacing broken windows at the Orange Bowl Press Box; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Coral Gables Glass & Mirror Corp. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The September 2, 1987 bid of Coral Gables Glass & Mirrors Corp. for furnishing Fifteen (15) Aluminum Windows to the Department of General Services Administration at a total proposed cost of $4,750.05 is hereby accepted with funds therefor hereby allocated from the 1987-88 Account Code #420401-670. CITY C©M11uSSIC`N MEETING op OCT 22 1907 0 Section 2, The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment, subject to the availability of funds. PASSED AND ADOPTED this 22nd day of October , 1987. AT MATrTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED 0 TO FORM AND CORRECTNESS: L'UC I lei A. DOUG CITY ATTORNEY ,XAVIER L. SU Z, MAYOR - 2- �0. s A BID SECURITY i'!tr Instal lation, _of_.15 Windows at -Orange Ott! gigs IkttjjiVt*, Sentember-2_.__19.87 its 30pm Bow 86-87-132 7FPE OF SEWWTY OIOOtR �� aro�+t Ole i/ IVY Construction Corp $13,500.00 Coral Gables Glass & Mirror $4,750.05 The Companies of R & S, Inc $5,496.20 Tropical Glass & Const. $18,430.00 Binnings Pan American u RECEIVED belp f of PURCHASING OIV./PUBLIC ORKS i envelopes. SIGNED:. DATE: 496 e1WO Iliw above 09101bed Aecke Oily — •Ot �CCowtTWr� •Irltla+ v 4 LEGAL ADVE RT t S I;MENT BID NO. 86-87-132 77 11 /11�/ It Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan AmCrican Drive, Miami Florida, 33133 not later than :30 p.m. September for the furnishing and installation o a ew a uminum windows at the Press Box, Orange Bowl - 1501 N.W. 3rd Street for the Department of General Services Administration. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4528) Cesar H. Odio City Manager z eP i 're.i � lJU u U l:.:JUU IJ V - REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. ACCOUNT CODE DATE ;, t, .l 3 , 1 PHONE APPROVED BY: PREPARED BY ' DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date-`-- ?.1 •. � � - r, r r � r First four words of advertisement: - Remarks: a - - 3 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECr PROJECT 11 13 1 11718 1 25,34 39 42 145 50151 56 57 62 63 65 66 71 0 112 14 111 VIP121012121817 1 21314 7 8 V P 12 3114115 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2101012 0 1 Approved for Payment White — Purchasing Yellow - Finance Pink — Department 4 FROM: CI" OIr MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and of the City Com ission Cesar H. Od City Manager RECOMMENDATION: 21 Members DATE: OCT 1 31997 FILE: Resolution Authorizing SUBJECT: Award of Bid No. 86-87- 132, Furnish & Install Fifteen (15) Aluminum REFERENCES: Windows at the Orange Bowl Press Box ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to furnish and install fifteen (15) aluminum windows for the Press Box at the Orange Bowl, to Coral Gables Glass & Mirror Corp., an Hispanic vendor, the lowest complete responsive bidder in accord with Bid No. 86- 87-132. Total cost of these materials and services are estimated to be $4,750.05, which funds are available in the Property Maintenance Division budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #86-87-132, to furnish and install fifteen (15) aluminum windows, for the Press Box at the Orange Bowl, and has recommended award be made to Coral Gables Glass & Mirror Corp., Inc., as the lowest acceptable responsible and responsive bidder, in the amount of $4,750.05. Funds for this purpose are available in the 1987-88 budget of the Property Maintenance Division, General Services Administration Department. Amount of Bid: $4,750.05 K of Cost Estimates: N/A Budgeted Amount: $4,750.05 Source of Funds: 1987-88 Property Maintenance Division Funds; Repair and Maintenance Services - Outside, #420401-670. Minority Participation: Award is to a minority vendor. Public Hearings/Notices: N/A Assessable Protect: N/A Attachment: Proposed Resolution Tabulation of Bids ' 1 x tits CITY OF MIAMI. FLORIDA :t INTER -OFFICE MEMORANDUM TO: A. L • Mullins DATE: FILL: Chief Procurement Officer Procurement Management Division SU8JECT: Bid #86-87-132, Furnishing and Installation of Fifteen (15) �,�j Aluminum windows at Orange FROM: 1Ae- ' Bowl Approvals Ron E • Wilham�;,; -Dlr+eetor REFERENCES: General Service& Administration ENCLOSURES: This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $4,750.05 Account Code Number 420401-670. FINANCE REVIEW & APPROVED BY: 6c, Car o arcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Mano ar Sura 4A irector Department o agement and Budget ADDITIONAL APPROVALS (IF REQUIRED) Sergio Rodriguez, Director Planning Department Frank Castaneda, Director Community Development 4 1P AWARD -OF BID Bid No. 86-87-132 ITEMt Furnish and install fifteen (15) Aluminum Windows DEPARTMENT: General Services Administration TYPE OF PURCHASEs Short term contract REASON: To furnish and install fifteen (15) aluminum windows at the Orange Bowl Press Box POTENTIAL BIDDERS: 27 BIDS RECEIVED: 4 TABULATION: Attached FUNDS: 1987-88 Operating Budget Account Code #420401-670. MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to three 3 black and Me (9) hispanic firms engaged in the Aluminum windows business as located in the following sources: 1. Dade County Minority Register 2. New Vendor Applications 3. Yellow Pages Telephone Directory Minority response consisted of bids received from two (2) hispanic firms, including Coral Gables Glass and Mirror Corp. the lowest responsive and responsive bidder, recommended for award. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Woman Owned 0 0 Non -Minority 0 0 New Bidders Black American 3 0 Hispanic American 9 2 Woman Owned 0 0 Non -Minority 15 2 Courtesy Notifications 15 0 "No Bids" - 1 Late Bids 0 Totals 42 Reason for "No Bid" was as follows: 1. Binnings Pan American - "Do not manufacture." Page 1 of 2 • f ' F 0 RECOMMENDATIOL4t IT IS RECOMMENDED THAT THE AWARD BE MADE -- TO CORAL GABLES GLASS 6 MIRROR CORP. FOR A TOTAL PROPOSED AMOUNT OF $4,750.05. ChiefProcurement officer Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator 1� h 7 I Datfe Page 2 of 2 TABULATION OF BIDS #86-87-132 Furnishing and Installation of Fifteen (15) Aluminum Windows for the Press Box at the Orange Bowl BIDDER Coral Gables Glass & Mirror Corp. 4820 S.W. 72nd Ave. Miami, F1. 33155 The Companies of R & S Inc. 6461 S.W. 8th St. Miami, Fl. 33144 Ivy Construction Corp. 13010 N.E. 9th Ave. Miami, Fl. 33161 Tropical Glass & Const. 7933 N.W. 7th Ave. Miami, Fl. 33150 TOTAL COST COHMENTS $ 4,750.05 Lowest acceptable and responsive bid per specifications 5,496.00 13,500.00 18,430.00 .5