HomeMy WebLinkAboutR-87-1019fi tip.
J-87- 998
11/9/87
RESOLUTION NO. F' � —1012
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXERCISE THE RENEWAL OPTION, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, TO THE
LEASE AGREEMENT DATED NOVEMBER 1, 1984,
BETWEEN THE CITY OF MIAMI AND COCONUT
GROVE BANK, FOR 2,383 SQUARE FEET OF
SPACE IN THE COCONUT GROVE BANK BUILDING
AT 2701 SOUTH BAYSHORE DRIVE, FOR THE
PERIOD BEGINNING NOVEMBER 11 1987 AND
ENDING OCTOBER 31, 1988, AT A YEARLY
RENTAL OF $52,425, WITH FUNDS THEREFOR
ALLOCATED FROM LABOR RELATIONS' BUDGETED
DEPARTMENTAL FUNDS.
WHEREAS, Resolution 84-1152 authorized the City Manager to
enter into a lease agreement with Coconut Grove Bank, to lease
2,383 square feet of space at 2701 South Bayshore Drive to
provide office space for City administrative offices; and
WHEREAS, the initial term of the lease agreement dated
November 1, 1984 expires October 31, 1987; and
WHEREAS, the City of Miami and Coconut Grove Bank are both
desirous of extending the term of the lease agreement; and
WHEREAS, said lease agreement contains an Option Clause
allowing the City to extend the lease for an additional two
years, at a renegotiated annual base rental;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
exercise the renewal option, in a form acceptable to the City
Attorney, to the lease agreement dated November 1, 1984, between
the City of Miami and Coconut Grove Bank, for 2,383 square feet
of space in the Coconut Grove Bank building at 2701 South
Bayshore Drive, for the period beginning November 1, 1987 and
ending October 31, 1988, at a yearly rental of $52,425; funds
therefor to be allocated from Labor Relations' budgeted
departmental funds.
------ CITY COM.IVIISSION
MEETING OF
ATTACRIMTS
NOV 19 1987
ENCLOSED RESOLUTION No. F37-101
REMARKS:
Section 2. it is further authorized that since the City has
not elected to exercise the additional two year option contained
in the 02tion Clause to the lease agreement, the City shall pay
Coconut Grove Bank $4,750 as partial reimbursement towards
original renovation costs of the 2,383 square feet of space.
PASSED AND ADOPTED this 19th day of November ► 1987•
XAVIER L. 66AREZ
MAYOR
ATT T:
M HIRAI
CITY CLERK
BUDGETARY REVIEW AND APPROVAL BY:
MANOHAR S. SURANA, DIRECTOR
DEPARTMENT OF MANAGEMENT AND BUDGET
FINANCIAL REVIEW AND APPROVAL BY:
!s/
CARLOS E. GARCIA, DIRECTOR
DEPARTMENT OF FINANCE
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY -
APPROVES/TO FORM AND
CORRECT S .
IAI A-.�OU$HERTY
TY ATTORNEY
R
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AMENDMENT TO THE LEASE
AGREEMENT DATED NOVEMBER 1, 1984
BETWEEN CITY OF MIAMI AND COCONUT GROVE BANK
THIS AMENDMENT made and entered into this day of -
1987, between the City of Miami, a municipal -
corporation, as TENANT, and Coconut Grove Bank, a Florida banking
corporation, as LANDLORD; amending certain provisions of that
lease agreement made and entered into November 1, 1984, between
the same parties, which lease is deemed as being incorporated by
reference herein as though set forth in full, for the lease of-
2,383 square feet of space on the 4th floor of the Coconut Grove
Bank Building, located at 2701 South Bayshore Drive, Miami,
Florida.
TENANT and LANDLORD hereby expressly agree to amend that
certain lease agreement dated November 1, 1984, between the _
parties.
I. TERM
The clause as to TERM on page 1 of this lease is deemed
amended by the addition of the following language:
The lease is hereby extended for one year, from November
1, 1987 to October 31, 1988, as to a first extension, and for a
second year, from November 1, 1988 to October 31, 1989, as to a
second extension.
II. BASE RENTAL
The clause as to BASE RENTAL on page 1 of such lease is
amended by the addition of the following language:
The rental for the first extension is $22.00 per square
foot or $4,368.83 per month plus tax ($218.44) for a total of
74,587.27 per month or $52,425.96 per year plus tax.
As to the second extension, the rental is $23.00 per
square foot or $4,567.42 per month plus tax ($228.37) for a total
of $4,795.79 per month or $54,809.04 per year plus tax.
8i-1O S
1
III. OPTION CLAUSE DELETION
The parties agree that the second paragraph of the
option clause which appears as an exhibit to the lease and which
reads as follows:
It is further understood that if Tenant fails to
exercise the additional two (2) year option, Tenant will pay to
Landlord $9,500 to reimburse Landlord for the original cost of
renovating the 2,383 square feet of space.
is hereby deleted and struck and of no further cause or
effect.
IN ALL OTHER RESPECTS, the lease agreement entered into on
November 1, 1984 remains in full force and effect and shall not
be deemed to be repealed, amended or modified in any manner
whatsoever, except as herein above specifically provided.
IN WITNESS WHEREOF, the parties have individually and
through their proper corporate officials executed this lease
AMENDMENT the day and year first written above.
WITNESSES:
Corporate Secretary
ATTEST:
Matty Hirai, City Clerk
APPROVED AS TO FORM AND
CORRECTNESS:
Lucia A. Dougherty
City Attorney
COCONUT GROVE BANK, Landlord
By:
President or Authorized
Vice -President
The CITY OF MIAMI, Tenant
By:
Cesar H. Odio, City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
Risk Manager
2
In
Honorable Mayor and Members
of then City Commission
i
Lucia A. D gherty
City Attorney
November 12, 1987
City Commission Meeting
November 12, 1987
Agenda Items #16, #55 #56,
#58 #67-71, #94
(2)
The following information and material should be considered by
you in your deliberations at today's Meeting:
Agenda Item #16 (J-87-998) [City's lease of space at
Coconut Grove Bank] The distributed resolution
incorrectly reflects the City's exercise of a two-year
renewal option on 2,383 sq. ft. of space in the Coconut
Grove Bank Building. The attached proposed resolution
reflects the City's exercise of a one-year renewal
option for this space and provides for payment of
$4,75O by way of reimbursement for renovations
completed in 1984 at the City's request. The attached
resolution and cover memorandum should be substituted
in your Packet.
NOTE: At the time the Consent Agenda is voted upon, if this Item
(#16) is not removed from the Consent Agenda and considered
separately, there should be an announcement made by the Mayor
that Item #18 is being voted upon "as modified".
Agenda Item #55 (J-87-926) [Capital Improvements
Ordinance] This second reading ordinance when adopted
October 22nd upon first reading did not contain funding
required for the reimbursement to Bayside Center
Limited partnership which was authorized on October
22nd; further, the amount of $128,100 was added to fund
the cost of additional repairs to the Orange Bowl Press
Box Facilities as reflected in Item #73 of today's
Agenda. These modification are found on pages 12 and
13 respectively in the ordinance distributed in your
Packet.
Agenda Item #86 (J-87-1022) [Citywide Demolition
Substandard Buildings] There was clarifying language
added in the body of this first reading ordinance to
reflect the use of the increased appropriations
($242,318) to implement the City's demolition Program.
9'7-1019
9 7 -1019
n
ATE= _.
Honorable Mayor and Members November 12, 1987
of the City Commission
City Commission Meeting
; November 12, 1987
J�
Lucia A. Drdugherty - Agenda Items #16, #55 #56,
City Attorney #58 #67-71, #94
(2)
The following information and material should be considered by
you in your deliberations at today's Meeting:
Agenda Item #16 (J-87-998) [City's lease of space at
Coconut Grove Bank] The distributed resolution
incorrectly reflects the City's exercise of a two-year
renewal option on 2,383 sq. ft. of space in the Coconut
Grove Bank Building. The attached proposed resolution
reflects the City's exercise of a one-year renewal
option for this space and provides for payment of
$4,750 by way of reimbursement for renovations
completed in 1984 at the City's request. The attached
resolution and cover memorandum should be substituted
in your Packet.
NOTE: At the time the Consent Agenda is voted upon, if this Item
(#16) is not removed from the Consent Agenda and considered
separately, there should be an announcement made by the Mayor
that Item #16 is being voted upon 'as modified'.
C Agenda Item #55 (J-87-926) [Capital Improvements
Ordinance] This second reading ordinance when adopted
October 22nd upon first reading did not contain funding
_ required for the reimbursement to Bayside Center
Limited partnership which was authorized on October
22nd; further, the amount of $128,100 was added to fund
the cost of additional repairs to the Orange Bowl Press
Box Facilities as reflected in Item #73 of today's
Agenda. These modification are found on pages 12 and
13 respectively in the ordinance distributed in your
Packet.
Agenda Item #56 (J-87-1022) [Citywide Demolition
Substandard Buildings] There was clarifying language
added in the body of this first reading ordinance to
refleot the use of the increased appropriations
($242,318) to implement the City's demolition Program.
9 7-3.019
i
Honorable Mayor and Members
of the City Commission
November 12, 1987
Page 2
Agenda Item #58 (J-87-965) [Updating of City's Code
Enforcement Board Ordinance] The distributed ordinance
which updates City Code provisions to conform with
recent legislative changes did not eliminate the Code
provision requiring that a landowner be notified of any
violation occurring on the premises. Since the state
law does not require such notice and since the City
only notifies the owner where a lien is sought to be
imposed, we have changed "shall" to "may" in the
sentence appearing at the top of Page 7 of this
Ordinance.
Agenda Items #67-71 (J-87-1024, J-87-1025, J-87-1026,
J-87-1027, J-87-1028) [Approving in principle, UDAG
Applications] Descriptive language has been added in
footnote form to the body of these five resolutions to
mirror the language already set forth in the titles.
Agenda Item # 4 (J-87-1041) [Discussion of Stormwater
Management] In the event you approve the user -fee
concept and wish to expedite implementation of the
City's Program, we have prepared the attached
resolution for substitution in your Packet. As
distributed, the resolution did not allocate funding
for the consultant's contract; the attached resolution
allocates an amount not to exceed $50,000 from the 1984
Storm Sewer General Obligation Bond Funds, Project No.
e 352250 Citywide Storm Drainage Master Plan.
LAD:RFC:bss:P463
co: Cesar H. Odio, City Manager
Natty Hirai, City Clerk
Ron E. Williams, Director,
General Services Administration Department
Att: Albert Armada, Property and Lease Manager
Sergio Rodriguez, Planning Director
Walter E. Golby, Director, Parks, Recreation and Public Facilitic
Frank Castenada, Director. Department of Community Development
Edith Fuentes, Director, Department of Building and Zoning
Donald W. Cather, Director, Department of Public Works
9 7-1019
9 ,'-1019
CITY OF MIAMI. FLORIDA
,r
INTEROFFICE MEMORANDUM (D
•° Honorable (Mayor and DATE
Members of the City
Lo.nmission SUBJECT Resolution Authorizing do
Amendment to the Coconut
Grove Bank's Lease
rROM REFERENCES Agreement
Cesar H. Cdio
City Manay(--r ENCLOSURES
RECOMMENDATION: s
it is respectfully c(:commenaua that the City Commission-6dopt-:3lhe
attached resolution authorizing an amendment to the November. 1,
1984 lease agreement between the City of Miami and the Coconut
Grove BanK, thereby partially exercising the renewal option
presently contained in the existing lease. '
BACKGROUND:
Tne General Services Administration Department analyzed the
continuing need for space for Labor Relations and it was mutually
agreed that this would best oe achieved by extending the lease
for use of 2,383 square feet of space on the 4th tloor of the
Coconut Grove Bank building, located at 2701 South Bayshore
Drive. Said lease contains an option clause allowing the lease
term to be extended for an additional two years provided that the
annual runt will be renegotiated.
Tne proposed amendment would allow a one year extension to the
lease term, up to and including October 31, 1988, with a
corresponding rental increase. Funds for the new rental amount
of $52,425 will be allocated from Labor Relations' depaicmental
budget.
This amendment in effect modifies a requirement that the City pay
the Bank for renovations done in 1984, by reimbursing them in the
amount of $4,750.
Attached: Proposed Resolution
Proposed Amendment
97-1019
4 -ILOAM
011
t
Honorable Mayor and Members November 10, 1987
of the City Commission
City Commission Meeting
November 10. 1987
Lucia ._Dougherty Agenda Items #18, #56, #58
City Attorney #67-71, #94
(2)
The following information and material should be considered by
you in your deliberations at today's Meeting:
Agenda Item #16 (J-87-998) [City's lease of space at
Coconut Grove Bank] The distributed resolution
incorrectly reflects the City's exercise of a two-year
renewal option on 2,383 sq. ft. of space in the Coconut
Grove Bank Building. The attached proposed resolution
reflects the City's exercise of a one-year renewal
option for this space and provides for payment of
$4,750 by way of reimbursement for renovations
completed in 1984 at the City's request. The attached
resolution and cover memorandum should be substituted
in your Packet.
NOTE: At the time the Consent Agenda is voted upon, if this Item
(#16) is not removed from the Consent Agenda and considered
separately, there should be an announcement made by the Mayor
that Item #16 is being voted upon "as modified".
Agenda Item #56 (J-87-1022) [Citywide Demolition
Substandard Buildings] There was clarifying language
added in the body of this first reading ordinance to
reflect the use of the increased appropriations
($242,315) to implement the City's demolition Program.
Atenda Item #58 (J-87-965) [Updating of City's Code
Enforcement Board Ordinance] The distributed ordinance
which updates City Code provisions to conform with
recent legislative changes did not eliminate the Code
provision requiring that a landowner be notified of any
violation occurring on the premises. Since the state
law does not require such notice and since the City
only notifies the owner where a lien is sought to be
imposed, we have changed "shall" to "may" in the
P3 : -10139
4 17-1019
Honorable Mayor and Members November 10, 1987
Of the City Commission Page 2
sentence appearing at the top of Page 7 of this
Ordinance.
Agenda Items #67-71 (J-87-1024, J-87-1025. J-87-1026,
J-87-1027, J-87-1028) [Approving in principle. UDAG
Applications] Descriptive language has been added in
footnote form to the body of these five resolutions to
mirror the language already set forth in the titles.
Agenda Item #944 (J-87-1041) [Discussion of Stormwater
Management] In the event you approve the user -fee
concept and wish to expedite implementation of the
City's Program, we have prepared the attached
resolution for substitution in your Packet. As
distributed, the resolution lid not allocate funding
for the consultant's contract; the attached resolution
allocates an amount not to exceed $50,000 from the 1984
Storm Sewer General Obligation Bond Funds, Project No.
352250 Citywide Storm Drainage Master Plan.
LAD:RFC:bss:M463
cc: Cesar H. Odic, City Manager
Natty Hirai, City Clerk
Ron E. Williams, Director,
General Services Administration Department
Att: Albert Armada, Property and Lease Manager
Frank Castenada, Director, Department of Community Development
Edith Fuentes, Director, Department of Building and Zoning
Donald W. Cather, Direotor, Department of Public Works
N : -1019
01.
CITY OF MIAM1. FLORIDA
16
TO.
Honorable Mayor and
Members of the City
Commissio
FROM:
Cesar H. Odi
City Manager
RECOMMENDATION:
INTER -OFFICE MEMORANDUM
DATE: NOV • , 41987 FILE:
SUBJECT: Resolution Authorizing an
Amendment to the Coconut
Grove Bank's Lease
REFERENCES: Agreement
ENCLOSURES:
_ It is respectfully recommended that the city Commission adopt the
_ attached resolution authorizing an amendment to the November 1,
1984 lease agreement between the City of Miami and the Coconut
Grove Bank, thereby exercising the renewal option presently
contained in the existing lease.
BACKGROUND:
The General Services Administration Department analyzed the
continuing need for space for Labor Relations and it was mutually
agreed that this would best be achieved by extending the lease
for use of 2,383 square feet of space on the 4th floor of the
Coconut Grove Bank building, located at 2701 South Bayshore
Drive. Said lease contains an option clause allowing the lease
term to be extended for an additional two years provided that the
annual rent will be renegotiated.
The proposed amendment would allow two consecutive extensions to
the lease term, up to and including October 31, 1969, and tnese
extensions would have corresponding rental increases. Funds for
the new rental amounts of $52,425 and $54,809 respectively will
be allocated from Labor Relations' departmental budget.
- This amendment in effect eliminates a requirement forcing the
City to pay the Bank an extra $9,500 for renovations done in
- 1984,.if the renewal option were not exercised.
Attached: Proposed Resolution
Proposed Amendment