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Home My WebLink AboutR-87-0991J-87-871 9/2B/87 RESOLUTION NO. 87- 991. A RESOLUTION ACCEPTING THE BID OF SOUTH FLORIDA MAINTENANCE SERVICES, INC. FOR FURNISHING GENERAL CLEANING SERVICES FOR THE CITY MARINAS ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENT OF PARKS, RECREATION AND PUBLIC FACILITIES AT A TOTAL PROPOSED FIRST YEAR COST OF $48,375.60; ALLOCATING FUNDS THEREFOR FROM THE 1987-88 MARINAS ENTERPRISE FUND, MIAMARINA ACCOUNT CODE #580404-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received August 31, 1987 for the furnishing of General Cleaning Services for the City Marinas on a contract basis for one (1) year renewable annually to the Department of Parks, Recreation and Public Facilities; and WHEREAS, invitations were mailed to thirty two (32) potential suppliers and five (5) bids were received; and WHEREAS, funds for this purchase will be available from the 1987-88 Operating Budget Account Code #5a04O4-340; and WHEREAS, this service will be used by the Department of Parks, Recreation and Public Facilities for the purpose of general cleaning at Miamarina and other uptown marine facilities; and WHEREAS, the City Manager and the Director of the Department of Parks, Recreation and Public Facilities recommend that the bid received from South Florida Maintenance Services, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The August 31, 1987 bid of South Florida Maintenance Services, Inc. for furnishing General Cleaning Service for the City Marinas to the Department of Parks, Recreation and Public Facilities on a contract basis for One (1) -� year renewable annually to the Department of Parks, Recreation —� CITY COMMISSION MEETING OF. Nov 19 1987 RESOLUTION No. 7-991 REMARKS: i and Public Facilities at a total proposed first year cost of $48,375.60 is hereby accepted with funds therefor hereby allocated from the 1987-88 Marinas Enterprise Fund, Miamarina Account Code #580404-340. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service, subject to the availability of funds. PASSED AND ADOPTED this 19th day of November , 1987. ATT bWrTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: c ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY TNESS: b ' 'ip BID SECURITY .� �aT! ff101 REttivte August 31, 1987 2: OOpm "�t�iarinas Cleaning Contract (Ba si.de) — 86-87-129 BIDDER South Florida Maintenance S Robert Brown Bldg. Maint. C & C maintenance Industrial Building Maint. A C & E Property Maintenance MAL . Broken down by items of it NO BID: Mr. Clean Reliable Service, nc. it it tv to 7'TPR OF SECURITY &NOW', � I a —� RECEIV n ehalf f PURCHASING DIV. PUBLIC WORKS envelopes. SIGNED: DATE: lacet•et tho shove re fvlbod etwtks thls pier el r00 ACCOUNTING t V1610" LEGAL ADVERTISEMENT BID NO. 86-87-129 u�f / / Sealed bids will be received by the City of Miami City Clerk at her office located Zat 3 Pan Miami, Florida, 33133 not later than :00 .m. August 31, 198 for the furnishing of labor on an as nee a basis, including weekends to clean and remove trash and debris at the Miamarina Bayside on a Contract Basis for one (1) year to the Department of Parks, Recreation and Public Facilities. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4524) �r �••r � r�� rJ .. 1 Cesar H. Odio City Manager nn? REQUISITION FOR ADVERTISEMENT T ACCOUNT CODE This number must appear in the advertisement. i DATE '' ' �' ' PHONE APPROVED BY: PREPARED BY u t <,?_: DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: t Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE 013JECr PROJECT 11 1 1 117.18 1 5 34 39.42 45 50.51 56 57 62.63 65.66 71 0 1 2 4111 V P 2 0 2 2 8 7 1 2 3 4 718 V P 12 31114115 DESCRIPTION 36 64 DISCOUNT 6M 72 AMOUNT 80 5 2 0 0 1210111 Approved for Payment White — Purchasing Yellow - Finance Pink — Department c CITY OF MIAMI• FLORIDA INTER -OFFICE MEMORANDUM To. The Honorable Mayor and DATE: N 4 1987 FILE: Members of the Commission FROM: Cesar H. Odi City Manager Recommendation: susiccr: Resolution Authorizing Award of Bid No. 86-87-129 Marinas Cleaning Services REFERENCES: ENCLOSURES: It is respectfully recommended that the bid of South Florida Maintenance Services, Inc., be accepted for providing general cleaning services in the estimated amount. of $48,375.60 for the Department of Parks, Recreation and Public Facilities for a one-year period renewable annually for additional one year periods subject to the same terms and conditions, and the availability of funds. South Florida Maintenance Services, Inc. is'recommended over other companies which also bid at higher hourly rates for the same services. Background: The Department of Parks, Recreation and Public.Facilities requires general clean- ing services primarily at Miamarina. This service is required seven days a week at other Uptown facilities as well. _ Amount of Bid: $48,375.60 X of Cost Estimated: N/A Budget Amount: $49,980.00 Source of Funds: FY '88 Budget - Department of Parks, Recreation and Public Facilities - Marinas Enterprise Funds. Minority Participation: Recommended bidder is a Hispanic business located in Dade County, Florida. • Public Hearing/Notions: N/A Assessable Project: N/A Attachments: c Proposed Resolution Tabulation of Bids 6 -1 • W AV CITY OF MIAM1. FLORIDA INTER -OFFICE MEMORANDUM .: To. A.L. Mullins Chief Procurement Officer DATE: September 3, 1987 FILE: SUBJECT: Bid. No. 86-87-129 Approvals - General Cleaning Services at City Marinas FROM: Walter E. Golby, Director REFERENCES: Parks, Recreation and Public Facilities ENCLOSURES: • This Department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $ 48,376.00 Account Code Number- 490103-340 FINANCE REVIEW & APPROVED BY: Car os Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: 11i k.- Manohar Sur , Director Department of nagement & Budget � r Adrienne M. Macbeth Minority/Women Procurement Coordinator It AWARD OF BID Bid No. 86-87-129 ITEM: Cleaning Services for City Marinas DEPARTMENT: Parks, Recreation and Public Facilities TYPE OF PURCHASE: Contract for one (1) year renewable annually REASON: For the purpose of general cleaning at Miamarina and other uptown marine facilities POTENTIAL BIDDERS: 32 BIDS RECEIVED: 5 TABULATION: Attached FUNDS: 1987-88 Marinas Enterprise Fund, Miamarina Account Code #580404-340. MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to twenty one 21 black, six (6) hispanic firms engaged in the Janitorial/cleaning maintenance business as located in the following sources: 1. New Vendors Applications 2. Dade County Minority Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from three (3) black , and two (2) hispanic firms including So. Florida Maintenance Services, Inc., the recommender bidder. BID EVALUATION:' All bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority Courtesy Notifications "No Bids" Number of Bid Invitations Mailed 12 4 0 0 9 2 0 5 15 Late Bids Totals 47 Reason for "No Bid" was as follows: Number of Responses 3 1 0 0 0 1 0 0 0 1 0 6 1. Mr. Clean Reliable Service, Inc. - "Unable to comply with requirements." Page l'of 2 %--991. 3 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO SOUTH FLORIDA MAINTENANCE SERVICES, INC. FOR A TOTAL PROPOSED AMOUNT OF $48,375.60. Chief Procurement Officer r Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator 91'aqle-1 Date 817""991 Page 2 of 2 J CLEANING SERVICES FOR CITY MARINAS BID NO. b6-87-129 (a) Rate for general cleaning laborers for an estimated 6240 hours annually. (b) Kate for a jobsite working supervisor for an estimated 1560 hours annually. BIDDER HOURLY RATE GRAND TOTAL MINORITY 1. S. Fla. Maint. Svc. $5.95/hr (a) $48,375.60 Hispanic 4906 Sw 75 Ave. Miami, F1 33155 $7.21/hr (b) 2. Indust. Bldg. Maint. $7.00/hr (a) PO Box 441975 Miami, F1 33144 $7.00/hr (b) 3. C&C Maintenance $7.00/hr (a) 21515 SW 19 Ave Miami, F1 33157 $9.00/hr (b) 4. R. Brown Bldg Maint. $8.00/hr (a) 1301 NW 51 St_. Miami, F1 33142 $10.00/hr(b) 5. - AC&E Prop. Maint. 793 NW 80 St. Miami, F1 33150 $11.56/hr(a) $15.40/hr(b) $54,600.00 $57,720.00 $65,520.00 $96,158.40 Hispanic Black Black Black r