Loading...
HomeMy WebLinkAboutAgenda Item Summary FormC,AN UF..4y AGENDA ITEM SUMMARY FORM File ID: #13190 Date: 12/22/2022 Requesting Department: Department of Planning Commission Meeting Date: 02/09/2023 Sponsored By: District Impacted: District 5 Type: Resolution Subject: Auth. Amendment - Streetscape and Street Tree Master Plan Services Purpose of Item: The purpose of this item is to approve a Resolution from the Miami City Commission, authorizing Amendment No. 1 to the Agreement with Curtis Rogers for additional work concerning Southwest Streetscape and Street Tree Master Plan Services, solicited under RFQ No. 16-17-006, authorizing an increase to the existing contract value by $432,924.98, thereby increasing the total compensation limit from $610,247.77 to a not - to -exceed amount of $1,043,172.75, allocating funds from the appropriate Planning Department ("Planning") projects and departmental budget, subject to budgetary approval at the time of need; authorizing the City Manager to execute Amendment No. 1 to the Agreement, in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute all other documents, including agreements, amendments, renewals, and extensions subject to allocations, appropriations and budgetary approvals having been previously made, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On May 24, 2017, the Department of Procurement ("Procurement") issued RFQ No. 16- 17-006, Southwest Streetscape and Street Master Plan Services, under full and open competition for required services. On June 27, 2017, the RFQ closing date, five (5) proposals were received in response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which all proposals were deemed responsive and responsible in accordance with the minimum and submission requirements of the RFQ. The Evaluation Committee completed the evaluation of the proposals on July 31, 2017 and oral presentations on August 8, 2017 and recommended Curtis Rogers, the top - ranked responsive and responsible Proposer, for negotiations of an Agreement. On November 16, 2017, the team finalized negotiations for a contract value of $1,297,271.02, upon which a recommendation to award was approved on December 13, 2017. The project, however, was placed on hold due to unforeseen budgetary constraints. As a result, Planning restructured the scope of services, and the contract was re -negotiated down to $610,247.77. A revised Award Recommendation Memorandum was executed by the City Manager on October 4, 2018, and was approved by the Miami City Commission on October 25, 2018. Budget Impact Analysis Total Fiscal Impact: $432,924.98 (capacity increase) Department of Planning Review Completed Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed By Lakisha Hull AICP LEED AP BD+C 12/22/2022 3:53 PM Department Head Fred Pericles Budget Analyst Review Completed Marie Gouin Budget Review Completed Annie Perez Procurement Review Completed Nzeribe Ihekwaba Deputy City Manager Review Completed Valentin J Alvarez Legislative Division Review Completed Arthur Noriega V City Manager Review Completed Pablo Velez ACA Review Completed Victoria Mendez Approved Form and Correctness Completed Maricarmen Lopez Meeting Completed Mayor's Office Signed by the Mayor Completed City Clerk's Office Signed and Attested by the City Clerk Completed Valentin J Alvarez Legislative Division Review Completed Pablo Velez ACA Review Completed Victoria Mendez Approved Form and Correctness Completed City Clerk's Office Rendered Completed 12/23/2022 6:29 PM 01/09/2023 7:15 PM 01/18/2023 9:02 AM 01/20/2023 11:58 AM 01/24/2023 10:41 AM 01/25/2023 11:46 AM 01/25/2023 4:51 PM 01/26/2023 11:49 AM 02/09/2023 9:00 AM 02/17/2023 12:45 PM 02/17/2023 1:13 PM 02/17/2023 3:29 PM 02/21/2023 11:13 AM 02/21/2023 3:51 PM 03/23/2023 1:40 PM of .�f City of Miami CityHall * iM°nr °°°TE° * 11 °° Legislation 3500 Pan American Drive g Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-23-0076 File Number: 13190 Final Action Date:2/9/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AMENDMENT NO. 1 TO THE REQUEST FOR QUALIFICATIONS ("RFQ") NO. 16-17-006 PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") WITH CURTIS & ROGERS DESIGN STUDIO, INC., A FLORIDA PROFIT CORPORATION ("CURTIS & ROGERS"), FOR ADDITIONAL WORK CONCERNING THE SOUTHWEST STREETSCAPE AND STREET TREE MASTER PLAN SERVICES, INCREASING THE EXISTING CONTRACT CAPACITY BY FOUR HUNDRED THIRTY TWO THOUSAND NINE HUNDRED TWENTY FOUR DOLLARS AND NINETY EIGHT CENTS ($432,924.98), THEREBY INCREASING THE CURRENT COMPENSATION LIMIT FROM A NOT -TO -EXCEED TOTAL AMOUNT OF SIX HUNDRED TEN THOUSAND TWO HUNDRED FORTY SEVEN DOLLARS AND SEVENTY SEVEN CENTS ($610,247.77) TO THE NOT -TO -EXCEED TOTAL AMOUNT OF ONE MILLION FORTY THREE THOUSAND ONE HUNDRED SEVENTY TWO DOLLARS AND SEVENTY FIVE CENTS ($1,043,172.75); ALLOCATING FUNDS FROM THE APPROPRIATE CITY OF MIAMI ("CITY") PLANNING DEPARTMENT ("PLANNING") PROJECTS AND DEPARTMENTAL BUDGET, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH CURTIS & ROGERS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-86 of the Code of the City of Miami, Florida, as amended ("City Code"), and Request for Qualifications ("RFQ") No. 16-17-006, the City Manager executed a Professional Services Agreement ("Agreement') with Curtis & Rogers Design Studio, Inc., a Florida profit corporation ("Curtis & Rogers"), as authorized by Resolution No. 18-0486, for the provision of Southwest Streetscape and Street Tree Master Plan Services for the existing contract capacity of Six Hundred Ten Thousand Two Hundred Forty Seven Dollars and Seventy Seven Cents ($610,247.77); and WHEREAS, the current compensation limit is insufficient to address the costs associated with the foreseeable future City of Miami ("City") Southwest Streetscape and Street Tree Master Plan Services that are required; and WHEREAS, it is in the best interest of the City to increase said current compensation limit of the Agreement with Curtis & Rogers to accommodate for such foreseeable future assignments; and WHEREAS, the proposed Amendment No. 1 to the Agreement with Curtis & Rogers proposes increasing the existing contract capacity by Four Hundred Thirty Two Thousand Nine Hundred Twenty Four Dollars and Ninety Eight Cents ($432,924.98), thereby increasing the current compensation limit from a not -to -exceed total amount of Six Hundred Ten Thousand Two Hundred Forty Seven Dollars and Seventy Seven Cents ($610,247.77) to the not -to - exceed total amount of One Million Forty Three Thousand One Hundred Seventy Two Dollars and Seventy Five Cents ($1,043,172.75); and WHEREAS, pursuant to Resolution No. 18-0486, any increase in the current compensation limit above those of the Agreement requires City Commission approval; and WHEREAS, funds are to be allocated from the appropriate City Planning Department ("Planning") projects and departmental budget; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Amendment No. 1 to the RFQ No. 16-17-006 Agreement with Curtis & Rogers, for additional work concerning the Southwest Streetscape and Street Tree Master Plan Services, increasing the existing contract capacity by Four Hundred Thirty Two Thousand Nine Hundred Twenty Four Dollars and Ninety Eight Cents ($432,924.98), thereby increasing the current compensation limit from a not -to -exceed total amount of Six Hundred Ten Thousand Two Hundred Forty Seven Dollars and Seventy Seven Cents ($610,247.77) to the not -to - exceed total amount of One Million Forty Three Thousand One Hundred Seventy Two Dollars and Seventy Five Cents ($1,043,172.75), is hereby authorized.' Section 3. Funds shall be allocated from the City Planning projects and departmental budget, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to execute Amendment No. 1 to the Agreement with Curtis & Rogers, in a form acceptable to the City Attorney, for said purposes. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon adoption and signature of the Mayor.2 ' The herein authorization is further subject to compliance with all legal regulations that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. Z If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED AS TO FORM AND CORRECTNESS: 1 1 i ria i ndez, City Attvr iey 1/26/2023 Uria ndez, City Httvr ey 2/2112023 Revision A has the Scrivener's amendment by law department and per legal opinion, it may be certified instead of the original version.