HomeMy WebLinkAboutR-88-0136J-88-121
01/25/88
RESOLUTION NO. ��•-1�";�
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ACCEPT A DIRECT APPROPRIATION
GRANT IN THE AMOUNT OF $750,000 FROM THE
FLORIDA LEGISLATURE, FOR THE
REDEVELOPMENT OF THE SOUTH END OF
BAYFRONT PARK, CAPITAL PROJECT NO.
331305; FURTHER AUTHORIZING THE: CITY
MANAGER TO EXECUTE THE ATTACHED
AGREEMENT IMPLEMENTING SAID GRANT AND TO
IMPLEMENT SAID PROJECT, SUBJECT TO
APPLICABLE CITY CODE PROVISIONS.
WHEREAS, the City has been awarded a direct appropriation
grant in the amount of $750,000 by the Florida Legislature for
the redevelopment of the south end of Bayfront Park; and
WHEREAS, said grant will be administered by the Florida
Department of Natural Resources through the Land Acquisition
Trust Fund; and
WHEREAS, said funds require no matching funds from the City;
and
WHEREAS, said funds were appropriated by Ordinance No.
10347, the FY'88 Capital Appropriations Ordinance;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to accept
a direct appropriation grant in the amount of $750,000 from the
Florida Legislature.
Section 2. The City Manager is further authorized to
execute the attached agreement with the Florida Department of
Natural Resources implementing said grant, and to implement said
project, subject to applicable City Code provisions.
PASSED AND ADOPTED this 18th day of r&bruary • 1988.
XAVIER L. AREZ
MAYOR
ATTEWn
906 CITY COMMISSION
MEETING OF
y Hirai, City Clerk AT -ter t'm r
FES is 1988
- 36
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PREPARED AND APPROVED BY:
Robert F. Clark
Chief Deputy City Attorney
FORM AND CORRECTNESS:
LUC16 A. UOUg
City Attorney
APPROVED:
Frank R. May, Actl rector
Department of Man ent and Budget
APPROVED:
s4aw;'
CarlTs Garcia, Director
Financ Department
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A8-136:
n
(DNR Contract Number)
1.
FLORIDA DEPARTMENT OF NATURAL RESOURCES
Grant Agreement
F87-039
(Project Number)
This Grant Agreement made and entered into this day of
, 1988 , by and between the State of Florida,
Department of Natural Resources, hereinafter called Departments and
the City of Miami , hereinafter called Grantee, in
furtherance of a recreation project involving the parties hereto in
pursuance of which the parties hereto agree as follows:
1. The 1987 Florida Legislature has appropriated s 750,000.00 from
the Land Acquisition Trust Fund to the Department for use by the Grantee
for the recreational project know as Bayfront Park
containing the following project elements:
assist in construction of the Chopin Plaza Court area.
2. The Department and Grantee agree to comply with the
administrative and accounting requirements set forth in Exhibit A,
attached hereto and made a part hereof by reference.
STATE OF FLORIDA
DEPARTMENT OF NATURAL RESOURCES
CITY OF MIAMI
(Grantee)
By; By.
Ney C. Landrum, Director NAME: Cesar H. Odio
Division of Recreation of Parks TITLE:City Manager
i (Its Agent for this Purpose) (Its Agent for this Purpose)
DATE: DATE:
Attest:
DNR Contract Administrat11
Approved as to
Form and .-]4/ Legality:
Z 4
i
DNR Attorney
DNR
6-21-87
Attest:
Natty Hirai, City Clerk
/2.012 4�' - -
A',L. - J
DNR Contract Manager
Lucia Dougherty, City Attorney
APPRO BD AS TO DE RTMENTAL
REQU• �! CT S�
Walter F. Go by, 0 ctor
`rS6 %. `01VI f P
138--i36=
Exhibit A
ADMINISTRATIVE AND ACCOUNTING REQUIREMENTS t.
(1) Grant
(a) The Grantee shall, prior to the disbursement pf funds, sign a
grant agreement agreeing to comply with these administrative
and accounting requirements.
(b) All grant funds shall be advanced to the Grantee.
(c) Along with the executed grant agreement, the Grantee shall
forward to the Department a written request for advancement of
all grant funds.
(d) All advanced funds shall be placed in a interest bearing
account by the Grantee and all interest earned shall be paid
to the Department by the Grantee on a semi-annual basis.
Interest earning statements shall be forwarded to the
Department by the Grantee on a quarterly basis.
(e) Grant related development shall be completed on or before June
309 1999. Failure by the Grantee to complete development by
the aforementioned date. unless extended by the Department
because of extenuating circumstances, shall be cause for the
Department to request return of the existing balance of the
grant funds advanced, plus remaining earned interest. Any
unexpended funds at project completion shall be returned to the
Department, plus remaining earned interest.
(g) At project completion, the Grantee shall forward to the
Department (1) financial data supporting the expenditure of
grant funds on Department supplied applicable forms referenced
in Chapter 16A-119 Florida Administrative Code, as relates to
reimbursement type grants, (2) an as -built site plan, (3) a
list identifying the amount and types of facilities developed,
improvements made and associated expenses and (4) a project
completion certificate.
(2) Accounting Requirements: The Grantee shall maintain an accounting
system which provides for a complete record of the use of all grant
funds. This accounting system shall provide for%
(a) Accurate, current and complete disclosure of the status of all
grant funds.
(b) Records that identify adequately the sources and application of
funds for all activities related to the grant.
(c) Accounting records that are supported by source documentation
and are in sufficient detail to allow for a proper preaudit and
post audit (i.e. invoices, bills, cancelled checks).
(3) Retention of Accounting Records
(a) Financial records, supporting documents• statistical records,
and all other records pertinent to the grant project shall be
retained by the Grantee for a period of three (3) years after
the end of the grant. If a litigation or an audit is started,
or claim made, before the expiration of the three (3) year
period, the records shall be retained until the litigation,
claim, or audit questions involving the records have been
resolved.
(b) The Grantee shall make all grant records of expenditures,
copies of reports, books, and related documentation available
to a duly authorized representatives of the State of Florida
for inspection at reasonable times for the purpose of making
audits, examinations, excerpts and transcripts.
Page 1 of 2
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All expenditures under this agreement by the Grantet- must be
directly related to the purpose of the grant and must meet
eligibility requirements of Section 16A-11.007(3), Florida
Administrative Code-
(5) The Department and the State of Florida are not liable for any claim
for personal injury or property damage resulting or occurring in
connection with any activities conducted under this grant. The
Grantee hereby agrees to indemnify and hold the Department and the
State harmless from any and all such claims.
(b)
(7)
The Grantee agrees that all acts to be performed by it in connection
with this agreement shall be performed in strict conformity with all
applicable laws and regulations.
The Grantee may be authorized up to 15% of eligible salaries and
wages of Grantee employees (not including employee benefits) for
indirect (overhead) costs.
(@) If Grantee owned equipment usage costs are to be claimed by the
Grantee then such costs shall be paid by the Department at a rate
established by the Department and agreed to in writing by the
Grantee prior to commencement of the project.
(9) The State of Florida's performance and obligation to pay under this
contract is contingent upon an annual appropriation by the
Legislature.
CITY OF MIAMI, FLORIDA
INTER-OfrrICE MEMORANDUM
TO.
Honorable Mayor and
Members of the Commission
FROM: Cesar H. Odi
City Manager 0
12
DATE: F r B ` 3 1988 FILE:
suMey: Resolution Authorizing
the Execution of a
Grant Agreement
REFERENCES:
ENCLOSURES:
Recommendation:
It is respect ully recommended that the City Commission adopt the
attached resolution authorizing the acceptance of a $750,000
direct appropriation grant from the Florida Legislature for the
redevelopment of the south end of Bayfront Park, and also
authorizing the execution of the grant agreement and the
implementation of the project.
Background:
Tie Parks, Recreation and Public Facilities Department has
prepared the attached legislation. Through the efforts of both
local and state legislators, $750,000 has been appropriated in
the current fiscal year by the Florida Lagislature for the
redevelopment of the south end of Bayfront Park. In addition,
another $750,000 has been committed to the project by the State
for appropriation in the 189 fiscal year.
This grant will be administered by the Florida Department of
Natural Resources through its Land Acquisition Trust Fund, and
requires no matching funds from the dity.
The grant funds were recently appropriated by the FY'd8 Capital
Appropriations Ordinance. The adoption of this resolution will
authorize the necessary actions to implement this project.
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