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HomeMy WebLinkAboutR-88-01213-88-140 2-2-88 RESOLUTION NO. 98'106 "1 A RESOLUTION ACCEPTING THE BID OF CENTURY INDUSTRIES, INC. FOR FURNISHING ONE (1) MOBILE STAGE FOR THE DEPARTMENT OF PARKS, RECREATION AND PUBLIC FACILITIES AT A TOTAL PROPOSED COST OF $43,142.00; ALLOCATING FUNDS THEREFOR FROM THE PRIOR YEAR RESERVE FUND ACCOUNT CODE #490301-907 ($41,000.00) AND 1987-88 OPERATING BUDGET ACCOUNT CODE NO. 580301- 840 $2,142.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received October 7, 1987 for furnishing one (1) mobile stage to be used to replace existing showmobile which is 15 years old and in constant need for repairs for the Department of Parks, Recreation and Public Facilities; and WHEREAS, invitations were mailed to twenty eight (28) potential suppliers and one (1) bid was received; and WHEREAS, funds for this purchase are available in the Prior Year Reserve Fund Account Code No. 490301-907 ($41,000.00) and 1987-88 Operating Budget Account Code No. 580301-840 ($2,142.00); and WHEREAS, the existing showmobile is used extensively for special events, programs and ceremonies despite its own appearance and constant need for repairs; and WHEREAS, the City Manager and the Director of the Department of Parks, Recreation and Public Facilities recommend that the bid received from Century Industries, Inc. be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The October 7, 1987 bid of Century Industries, Inc. for furnishing one (1) Mobile Stage to the Department of Parks, Recreation and Public Facilities at a total proposed cost .of $43,142.00 is hereby accepted with funds therefor hereby allocated in the Prior Year Reserve Fund Account Code No. 490301- 907 ($41,000.00) and 1987-88 Operating Budget Account Code No. CITY COMMISSION MEETING OF FEB 18 1988 IN No. ss-121 4 580301-840 My 142.00). Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. PASSED AND ADOPTED this 18th day of FehruarV • 1988. ATTES RATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: eo-eta -,2, &a"l(- ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROV AS TO FORM AND CORRECTNESS: LUr,rA W. DOUG RTY C Y ATTORNE -2- XAVIER L. SUARE ,._,MAYOR BID SECURITY R� Mobile Stage w/Acoustic Enclosure SATE fop$ lttal"O' October 7, 1987 2 : OQp.m. 86-87-144 Inn OF SECMITY SleotR Century Industries, Inc. $42,040.00 Hunter-Knepshield Co. $42,040.00 y NO BID: Ballymore Company Patent Scaffolding Co. ducts.AhAlAn Er Inc. Coastal Expanded Metal Co. Bil-Jax, Inc. ATD-American Co. Mark Tndnstrics Inc. --- +•AW' v aenaiz oz PURCHASING DIV./PUBLIC WORKS SIGNED-_..GQ )q,�, �ro� DATE: /0 -- envelopes. Received to asc.e sl»cto this-womommullirer 0R ACrouNTUw6 w.alow SUBMIT BIDS TO: Page f of gapes will be G Office of the City Clerk 3500 Pan American Drive P.O. Box 330708 Miami, Florida 33133 E NUMBER 579-6380 2:00 p.m. October 7, 1987 and may not be withdrawn within ninety days after such data and time. All awards made as a result of this bid shall conform to sections of the charter and code of the City of Miami. CITY OF MIAMI, FLORIDA t� �� vC INVITATION TO BID f `E C , 5 Bidder Acknowledgment V a S qp- MAILING 'DATE Wit kI BID NO. Se temb-11�6B7 86-87-144 810 TITLE One (1r11o�11e Stage w/ Acoustic Enclosure Reason for "no bid" 11,404mc Vr VtrYUVR I A CORPORATION OF THE AREA CODE TELEPHONE NUMBER VENDOR NO. STATE OFF - - I I I N/A l celfdy that this bud .s marle without poor .,nderstdmMiq. agreement Or connection with any Corporation. Iran or aerson submnWlg d hid for the same materials, supplies. or eyu,pment. and ss mI dll resrxcrs far awl w,rhout :•On(,s1On or fra+rrl l agree to ahnle by all Cowlitiorrs Of this hru and certify char I am a(rthOnretl to sign this burl for the hmlder VENDOR MAIL CERTIFIED OR CASHIER'S CHECK OR BIO BOND IS ATTACHED, WHEN REQUIRED, IN THE AMOUNT OF S AUTHORIZED SIGNATURE IManual) AUTHORIZED SIGNATURE (Typed) TITLE GENERAL CONDITIONS BIDDER: To insure aceWlince of the bid, follow these instructions. SEALED BIDS: All bid sheets and this form must be executed and submitted In a sealed envelope. The fad of the envelope shall contain, in addition to 111e above address, the date and time of the bid opening, and "to bid number. Not not submitted on attached bid form may be rejec too. All bid& an Subject to the conditions specified he/ein. Those which do not comply with these conditions are subject to rejection. 1. EXECUTION OR slot aid must contain a manual sioneture of an authorlaW reproWtative In the space provided above. The compam rand mwstasooppeer an each pagoof the bid as required. t. 1#0 0101 If not submitting a bld, resw by returning one copy of this form, marking It "NO BID". and explain the reason In the space provided above. Repeated failure to quote without sufficient Justification shoil be cause for removal of the suppller's name from the bid nulling list. NOTE: TOWDIRV as a roMponaent, bidder must submit a "NO BID", and It must be received to later than the stated bid opening date and hour. S. WoOPENING IWWII eepublic, anthe dole ONat"to time sMCifled an the bid term. It it the bidder's reeonalbiUh to ASWM that his bid Is deliver at flu proper time and place of the bid Opening. aids which far orty ressan oro net so dolivel will not be considered. Offers by felogram or feiepitone are not acceptable. s. BID TAGULATiONSt VAII not be furnished. aid tiles may be examined during nornul working hours. S. PRICES. TERMS and PAYMENT: Firm prices shall be witted; typed or printed In Ink and Include all packing, handling, shippi►q charges and dNlvery to ffto datirafionfW orsolrttorwpttt herNR. Bidder is Oi M tUMwi will be computto Cash ed th6dateof sati Wy delivery at pled of acespw m or from receipt Of correct Invoice at the office Specified. whichever is later. a) TAXES: 00 not include state or federal taxes. Not applicable to municipalities. b) MISTAKES: Bidden are expected to examine theopwificatlona. delivery schedule, bid prices, exteMions and all Instructions pertaining to Supplies and services. Failure to do so will be at bidder'% risk. c) DISCOUNTS: Will be considered in de%Mlning the lowest not Cott. d) CONDITION AND PACKAGING: It is urWall and agreed Mat any item offered or shipped as a result of this bid shall be stew (current production model at the lima of this bid). All can. tamers shall be suitable for store" or shliim t. and all Prkes shall include standard commercial packaging. a) SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items and fobticated assemblies shall comply with applicable requirements of Occupational Safety and Health Act and any standards thereunder. 11 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured Item and fabricated assemblies shall carry U.L. approval and reexamination listing where such has been established. gl PAYMENT: Payment will be made by the city after the (term awarded to a vendor have been received, Inspected, and found to comply with award MWItIcatlafq. free of damage or dafset and Property Invoked. All (Mopes shall bop the purchase order, number. s. DELIVERY: Unless actual date of delivery IS sp&cfffad (or If specitled delivery cannot be met), show number of days required to mfako delivery altar receipt of purchase ardor In spas provided. Delivery time nay become a beets for making an award (sot Special Conditions). Delivery shall be within the normal working hours of She VW. Monday through Friday. t. MANUFACTURERS' NAMES AND APPROVED EQUIVALENTS: Any manufacturers, and Or uh catalog nur"beif listed In a�spelfica b area far information, not to limit competition. The bidder nay offer ally brand for which he Is an authorlted reprosontotive, which masts or exceeds the specltication for any Ifefn(s). It the bids are based on 138-121 egUivalent Products, indicate on the bid form the rnanUNchlrer% norm and number and lndlCate any deviation from the speciflcatiom. YOUR BID, LACKING ANY WRITTEN INDICATION OF INTENT TO QUOTE AN ALTERNATE BRAND, WILL BE RECEIVED AND CONSIDERED AS A QUOTATION IN COMPLETE COMPLIANCE WITH THE SPECIFICATIONS AS LISTEOOfe THE BID FORM. a. IiIPORMATION AND DESCRIPTIVE LITERATURE: BMders must furnish all information requested in the spaces provided an the bid form. Further, at may be specified elsewhere, each bidder must submit for bid evaluation cuts, sketches, and descriptive literature and technical spmcif icaf ions covering the products offered. Reference 10 literature wbmiffsd with a previous bid or an f lie with the buyer Will not satisfy this provision. 9. INTERPRETATIONS: Any questions concerning conditions and specifications should be directed to the Purchasing Agent in witing no later than three (3) days prior to the bid opening, Inquires must reference the date of bid opening and bid nunn. her. Is. CONFLICT OP INTEREST: The award hereunder is subject to all conflict W interest provisions of the City of Miami, Dade County, of tine Sate of Florida. 11. AWARDS: AS the best interest of the city may require, the right is reserved to reject any and all bids and to waive any irregularity in bids received. to accept any item or group of items unless qualified by bidder. 12. ADDITIONAL QUANTITIES: For a period not exceeding ninety (90) days Item the date of acceptance of this offs► by the buyer, the right is reserved to acquire additional quantities at the prices bid in this invitation. If additional quantities are not acceptable, the bid sheets must be noted "BID IS FOR SPECI- FIED QUANTITY ONLY." IL SERVICE AND WARRANTY: Unless otherwise specified, the bidder WWII define any warranty. Service and replacements that will be Provided. Eldd@M must explain an an attached sheet to what extent warranty and service facilities era provided. 141. SAMPLES: Samples of items, what called for, must be furnished free 01 expelrim, and N not destroyed will, upon request. be returned at the bidder's expense. Request for iM return of SamplM may be made within ton(lo) days following opening of bids. Each Individual Semple must be lobd with bidder% norm, manufacturer-s brand tame and number, bid number and Item reference. IS. NONCONFORMANCE TO CONTRACT CONDITIONS: Item may be frosted for Compliance withspecitwations under ihediractlon of the Florida Department at Agriculture and Consumer ServlCea or by wfMr a0proprltM Noting LMWator►a. The data derived from any Netsfar compliente with specffitations are public recce and opal to examination there" in accordance with Chapter iit, Florida Stahltn. 1971. hers delivered mat comfortting to specification nay be rejected and returned of vendor's expense. These item and items not delivered as per delivery date In bid and Or purchase order may result in bidder being found In default in which event any and all reprocurement costs may be Charged Seams' iN defaulted can. tractor. Any violation of these stipulations may also rewlt In the supplier% name being removed from the City of MIamIY vendor mailing list. 16. INSPECTION, ACCEPTANCE AND TITLE: Inspection and SC- risk of floss or damage to ail items Shall be fM responsibility of offothe successful bidder until acceptance by the city unless Ion or damage results from negligence by the city. it. DISPUTES: In case of any doubt or difference of opinion a$ to the items to be furnished hereunder, me decision of the City mafwW shall be final and binding an both parties. 18. GOVERNMENTAL RESTRICTIONS: In the avant any govern• mentsl restrictions may be Imposed which would necessitate alteration of the material, quality, workmanship or performance of the items offered on this proposal prior to their delivery. It shall be the responsibility of the successful bidder to notify the City at once, indicating In his letter the $pacific regulation which required an alteration. The city reserves the right to accept any such alteration, Including any price adjustments occasioned thereby, or "cancel the contract at no expense to the city. It. LEGAL REQUIREMENTS: Federal, state, county, and city laws, ordinances, rules, and regulations that In any manner affect the items covered herein apply. Lack Of knowledge by the bidder will in noway bee cause for relief from responsibility. H. PATENTS AND ROYALTIES: The bidder, without exception. Shall indemnity and Save harmless the City and Its employees from liability of any nature or kind, Including Cat and expenses for or on account of any copyrighted, patented, or unpatsnted invettlOn, process. or article mantfacturei or used in the ost l0l atone of the Contract, including its uses by the City of Miami. If the bidder uses any design. device, or materials Conrad by letters, patent or copyiight, It Is m utaliy agreed and undera1— wifheut.....flan that the bid prices shall Include all royaiiles or cost arising from the use of such design, device. or materials In sty way involved In the work. is. ADVERTISINOt in submitting a proposal, bidder egraae not f0 use the results therefrom as a part of any CWnnWC1/1 advertising. Violation of this stipulation may be Subject 10 ection Covered under Paragraph 15 of this document. IASSIGNMENTt1M nWISS Which Of domay bKoiM tlpursuant � n fW'a this We fbiot assignable axospt wifh the prior written approval of iN City. 32. LIABILITY: The Supplier Shall hold and Saw the City of Miami, Florida, Its officers, agents. and employs a homilies from liability of any kind In the psi ormance of this Contract. la.In the event of an orror on the part of the bidder in extending unit prices or in "tailing the extended pricos, the unit price shall prevail, except when the bidder closely states that the total price is based on on all or none basis. NOTE: ANY AND ALL SPECIAL CONDITIONS ATTACHED HERETO WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. 199-121 CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION Ate. P.O. BOX j307O8 Miami, Florida 33233-0708 Telephone - 579-6380 DID NO.86-87-144 s BID SHEET IMPORTANT: BID- SHEET AND BIDDER ACKNOMZDGEME14T MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms: (Include cash discount for prompt payment, i any) Additional discount of $ if awarded all items. Warranty and/or guarantee: State any variances to specifications (use separate sheet if necessary): Delivery: calendar days required upon receipt of Purchase order. Delivery Point(s): Parks, Recreation and Public Facilities 1000 N.W. 20th Street Miami, F1 33136 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, 'and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: Signature: company name Print Name: Indicate if Minority Business: Date: C 3 Black [ 3 Hispanic [ 3 Women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALI f3"21 CITY OF MIAMI, FLORIDA BID NO. 86-87-144: BID SHEET ITEM DESCRIPTION 1 One (1) Mobile Stage with acoustic enclosure as or equal to Century MS32 Mfr/Model No. Please include literature and specifications of the model you are bidding. Social Security or Federal Employer Identification Number BIDDER: company name Signature: FAILURE TO BID. RETURN TH: FY THIS l�8-121 - . 9i1 DE AM1ENT AND SUSPENS 1014 `^ ty of t4lami .Codo Sec. 10-5G.4� 1 (a) Authority and raguirenent to debar and cushend: After reasonable notice to an actual or prospective contractual party, and after reasonable opportunity to such party to he heard, the city nanagor, after consultation with the chief procurement officer and the city attorney, shall have the authority to debar a contractual party for the causes listed below from consideration for ward of .city contracts. The debarment shall be for a period of not fewer than three (3) years. The city, manager shall also have the authority to suspend a contractor from consideration for award of city contracts if there is a probable cause for debarment, pending the debarment determination, tho authority to debar and suspend contractors shall bo exercised in accordanco with regulations which shall be issued by the chief procurement officer after approval by the city tianager, the city attorney, and the city commission. , (b) Causes for debarment or suspension include the followinc;: 1. Conviction for commission of a criminal offence incident to obtaining or attempting to obtain a public'or private contract or subcontract, or incident to the performance of such contract or subcontract; 2. Conviction under state or federal statutes of embezcicr►ent. thctt, forgery, bribery, falsification or doutruction of records, receiving stolen property, or any other offence indicating a lac): of business integrity or business honesty; 3. Conviction under state or federal untitruut :statute:: ariuing out of the submission of bids or proposals; 4. Violation of contract provisions, which is regarded by tho chief procurement officer to be indicative of nonreaponoibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a contract or to perform within the time limits provided in a contract, provided that failure to perform caused by acts beyond tho control of a party shall not be considered a basis for debarment or suspension; 5. Debarment or suspension of the contractual party by any federal, state or other governmental entity; G. ?also certification pursuant to paragraph (c) below; or 7. Any other cause judged L•y the city manager to be so serious and con -polling as to affect the responsibility of the contractual party conforming city contracts. (c) Certification: All contracts for goods and services, and looses by the city Tali contain a certification that neither the contractual - party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as cat forth in paragraph (b)(5). The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violatior►a cat forth above, or debarred or uuopcnded as sect forth in paragraph (b)5. Connan nave: Signature: (RETURN WITH DID SHEET) Usti: FAILURE TO COMPLETE, SIGN, AND RETURNN THIS FORA MAY DISQUALIFY THIS BID. 819-ui BID NO. 86-87-144: INFORMATION SHEET MINORITY CLASSIFICATION AND PARTICIPATION 1. Indicate MINORITY/WOMEN CLASSIFICATION of Business Enterprise (BIDDER): C ] BLACK C ] HISPANIC C ] WOMEN C ] NON -MINORITY 2. If OTHER, detail MINORITY/WOMEN PARTICIPATION within your firm, or as as it may apply to this bid, if awarded: A. JOINT VENTURE: Provide Information regarding Minority/ Women firm participating as such, and the extend of participation of Dollar Firm Name Business Address BID Amount B. SUBCONTRACTORS: Provide Information regarding Minority/ Women firms participating as such, and the extend of the work % of Dollar Firm Name Business Address BID Amount C. SUPPLIERS: Provide detail regarding Minority/ Women firms that will supply you with goods or services, and the extend S of Dollar Firm Name Business Address BID Amount D. AFFIRMATIVE ACTION PROGRAM If existing, Date Implemented: If planned, Date of Proposed Imp ementation: BIDDER: Signature: FAILURE TO COMPLUrE, SIGN, AND RETURN THIS FORM iIAY DISQUALIFY THIS BID. 88-ul "N00)4 10,00% �_ CITY OF MIAMI. FLORIDA TO. Honorable Mayor and Members of the FROM Cesar H. Odi City Manager INTER -OFFICE MEMORANDUM DATE: F F B - 3 1908 FILE: Commission �7 SUBJECT: Resolution for Award of Bid #86-87-114 Mobile Stage REFERENCES-. ENCLOSURES. Recommendation: It is respectfully recommended that the City Commission adopt the attached resolution accepting the complete and responsive bid of Century Industries, Inc., a non -minority vendor and only bidder in accord with Bid No. 86-87-114, for the furnishing of one (1) Mobile Stage with acoustic enclosure, at a total cost of $43,142. Such funds are available in the Prior Year Reserve Fund in the amount of $41,000 (Recreation Division FY'86-87 account No. 490301-907) and the current Recreation Division budget in the amount of $2,142. (account No. 580301-840) of the Department of Parks, Recreation and Public Facilities. Background: The Department of Parks, Recreation and Public Facilities has analyzed the only bid received pursuant to Bid No. 86-87-114 to furnish a new "showmobile" (mobile stage with acoustic enclosure). The bid of Century Industries, Inc., a non -minority firm, was found to be complete and responsive, and is recommended for award. The equipment is vitally needed to replace the existing showmobile, which was purchased approximately 15 years ago and is used extensively for special events, programs and ceremonies despite its worn appearance and constant need for repairs. Funds for the purchase are available as indicated below. Amount of Bid: $43,142 % of Cost Estimate: 105 A Budgeted Amount: $41,000 Source of Funds: 1 86-87 Recreation Division funds, Capital Equipment in the amount of $41,000 (Prior Year Reserve Fund Account #490301- 970), and 1987-88 Recreation Division funds for Capital Equipment in the amount of $2,142. (account # 580301-840) Minority Participation: 29 invitations mailed to non -minority firms, notifications sent. No minority firms responded. Public Hearings/Notices: N/A Assessable Project: N A Attachment: Proposed Resolution 15 courtesy 7—1 88-121 40, CITY OF MIAM1, FLORIDA INTER -OFFICE MEMORANDUM TO A . Le Mullins, DATE FILE Chief Procurement Officer SUBJECT Bid #86-87-114, Mobile r' Stage Funding Approval FROM Walter E. Golby, D rector REFERENCES Department of Parks, Recreation and Public Facilities ENCLOSURES This department has verified with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the total amount of $43,142 as follows: V /. o%ft . rl, 9 0 7 $ !I-as".00 Account Code Number 490301-940 (Prior Year) J, i V4 V" $ 4-r&;-3%00 Account Code Number 580301-840 FINANCE REVIEW & APPROVED BY: Car-l-oqoGarcia, Director Department of Finance WEG/Elp7/cm c4 abe Torres ,UA1 Howard BUDGETARY REVIEW & APPROVED BY: Frank May, Acting rector Department of Ma .gement & Budget •:a a AWARD OF BID Bid No. 86-87-114 ITEM: Mobile Stage DEPARTMENT: Parks, Recreation and Public Facilities TYPE OF PURCHASE: Single purchase REASON: This equipment is vitally needed to replace the existing showmobile, which was purchased approximately 15 years ago and is used extensively for special events, programs and ceremonies despite its worn appearance and constant need for repairs. POTENTIAL BIDDERS: 28 BIDS RECEIVED: 1 Century Industries, Inc. $43,142.00 FUNDS: Prior year reserve fund Account Code #490301-907 ($41,000.00) and 1987-88 Account Code #580301-840 ($2,142.00) MINORITY/WOMAN PARTICIPATION: No minorities were listed for this commodity. Invitations to Bid were sent to fifteen (15) minority organizations. ■ No minority response received. BID EVALUATION: The bid meets the specifications. _ _ *Following is an analysis of the — Invitations to Bid: Category Number of Bid Number of Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Woman Owned 0 0 Non -Minority 1 0 New Bidders Black American 0 0 Hispanic American 0 0 Woman Owned 0 0 Non -Minority 27 1 Courtesy Notifications 15 0 "No Bids" - 7 _ Late Bids - 0 Totals 43 8 Page 1 of 2 ie-121 3 Reasons for "No Bid" were as follows: 1. Ballymore Co.- "Not our manufacture" 2. Patent Scaffolding Co. - "We do not manufacture this item" 3. Abeles Products, Inc. - "We do not distribute this piece of equipment." 4. Coastal Expanded Metal Co. - "We are unable to assist with this project." 5. Bil-Jax, Inc.- "We do not manufacture" 6. ATD American Co.- "We do not manufacture this item" 7. Mark Industries - "Unable to quote." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO CENTURY INDUSTRIES, INC. AT A TOTAL PROPOSED AMOUNT OF $43,142.00. Acting Chief Procurement Officer r 7/ �r TTT Date The Minority & Women Business Administrator concurs with the above recommendation. lit Minority & Women Business Administrator Z(V,lyir Page 2 of 2 �8-121 �l