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Home My WebLink AboutR-88-0254r J-88-224 3/9/88 RESOLUTION NO. RA'-2 i11 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ISSUE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A REQUEST FOR PROPOSALS FOR THE OOMPUTER SOFTWARE FOR AN INTEGRATED FINANCIAL AND PERSONNEL SYSTEM; APPOINTING CARLOS SMITH, TECHNICAL SERVICES ADMINISTRATOR, AS CHAIRMAN OF A COMPETITIVE SELECTION AND NEGOTIATION COMMITTEE TO BE ESTABLISHED BY THE CITY MANAGER. WHEREAS, there is a need to provide more timely finanoial and personnel data in a oost effeotive manner to the management of the City; and WHEREAS, there is a need to reduoe the oost of maintaining and enhanoing finanoial and personnel systems; and WHEREAS, this oan best be a000mplished through an integrated Finanoial and Personnel System with a standardized on-line report generator; and WHEREAS, it is in order at this time to prooure a oontraot for the provision of an Integrated Finanoial and Personnel System; and WHEREAS, it is in the City's best interest to have a Committee review and evaluate the responses to the City's Request for Proposals (RFP) based upon the oriteria as desoribed in the RFP; and WHEREAS, said Seleotion Committee will, subsequent to the review and evaluation of the submitted proposals, make a report to the City Manager of their ranking of proposers; and CITY COMMISSION MEETING OF MAR 10 1988 '.SULUTION No. .1ARKS C r� NHERRAS, the City Manager will make a reoommeadation to the City Commission regarding the Provider of the Integrated Finanoial and Personnel System; NOW, THEREFORE, 8E IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Seotion 1. The City Manager is hereby authorized and direoted to issue a Request for Proposals (RFP), in a form aooeptable to the City Attorney, for Integrated Finaaoial and Personnel System. Seotion 2. Carlos Smith, the acquisition of an Teohnioal Servioes Administrator, is hereby appointed as Chairman of a Competitive Seleotion and Negotiation Committee to be established by the City Manager. PASSED AND ADOPTED this loth day of March 1988. A XAVIER L. SUARIt, MAYOR LI&106 NATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: 'e'4't- '-Z . ROBERT F. CLERK CHIEF DEPUTY CITY ATTORNEY APPROV AS/'Tq FORM AND CORRECTNESS: j LWIA A. D0UGWTY CITY ATTORNEY RFC/AN/bse:M644 -2- 88-254 CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM _ 8onorablm"Wayor and Members ,,,TE Maroh 10. loge r,LE of th itt Commission sU•JECT City Commission Meeting P"I March 10. 1088 oLim—A. ugherty Agenda Items 412. 416. 'RJM City Attotxey RE:ERENCEs 427. 430, 441, 442, 443. 440, and 482 ENCLOSURES (2) The following information and material should be considered by you in your deliberations at today's Meeting: Sgenda item 412 (J-88-211) [Resolution authorizing later-looal agreement for City's purchase of top soil/fill from Dade County) This item has been modified by the deletion of the words "Aviation Department" in referring to Metropolitan Dade County. Agenda item 418 (J-88-217) [Resolution authorizing agreements for construction of railroad grade crossings) The term "responsibility" referring to Dade County's participation in regard to reimbursement of the City for all costs associated with the Northwest lot Avenue railroad crossing has been changed to 'obligation". Agenda item 427 (J-85-224) [Resolution authorizing issuance of Request for Proposals) The name of Carlos Smith, Technical Services Administrator. has been substituted for Carlos Garcia. Finance Director, in regard to the appointment of the Chairman of a Competitive Selection and Negotiation Committee to be established by the City Manager in connection with the City's acquisition of computer software for an integrated financial and personnel system. The attached resolution should be substituted in your Agenda Packet. Sgenda item #an (J-88-227) [Resolution amending Resolution No. 87-8381 The name of Eugene Pelaez. P.B., has been substituted for Jim Leukaneoh, P.B.. in regard to the appointment of a member on the Certification Committee in connection with the City- wide Neighborhood Park Renovation Project. COTE: At the time the Consent Agenda is voted upon, if the above Items (412, 418, 427, and 430) are not removed from the Consent Agenda and considered separately. there should be an announcement made by the Mayor that Items 412, 418, 427, and 430 are being voted upon 'as modified•. NS-254 88-254 lonorable Mayor am Nembers "rob 10, 1988 of the City COMissiOa Page Q Agenda tau •4i- • Q_ as%d gas (J-88-127. J-88-162. and J-88-183) (Emergency Ordinances amending City Code) These items, appearing for Second Reading in the Agenda Packet have been modified to reflect your consideration u emergency revenue measures. Ezoept for item 041, no changes are contained in these three ordinances other than the declaration of the emergency. 2n Item •41. the maximum charge for the application fee to accompany an application for a Major Use Permit for Projects Classified as a Development of Regional impact now reflects the amount of $65,000 as the mazimum fee per phase instead of per project, the per square foot fee of $0.075 remaining the same. Agenda Ztem e49 (J-88-234) (Ordinanoe establishing Parking charges for City-ovued parking lots adjacent to Coconut Grove Rxhibition Center) This ordinance. as distributed, did not provide for a maximum parking charge for parking lots adjacent to the Coconut Grove Exhibition Center in those instances where the scheduled fee does not apply. We have added the following language to the statement which authorizes the Director of the Department of Parks. Recreation and Public Faoilities to determine charges not specifically designated in the ordinance: "...with said parking oharges not to exceed the rates generally charged by Private parking lot operators in the Coconut Grove Area for similar events and aotivities." The provision that the parking charge for any event must be sufficient to ensure that "total City parking revenues are not less than the cost of operating the Parking lot for that event" remains in the ordinance with the following additional clause: "...if revenues derived from the above are less than the City�s costs to operate said parking lots. then the City may obtain reimbursement from the event sponsor for the difference." 88-254 fl9-254 l SOnOraale Mayor and NOWWrs "rob 10. 1966 of the City Commission Page 3 Ata%d& iin#n (J-dS-S40) (Resolution appointing individuals to Affirmative Action Advisory Soar) This resolution, as distributed. did not contain the expiration dates for the terms of members being appointed to the Cit 's Affirmative Action Advisory Board. We have set forth the appropriate expiration dates in the attached resolution which should be substituted in your Agenda Packet. LAD:RFC:bss:POlt co: Cesar 3. Odio. City Manager Natty Hirai, City Clerk Carlos Smith. Technical Services Administrator Carlos I. Garcia. Finance Director Walter Golby, Director Department of Parrs, Recreation and Public Facilities John Gilchrist, Director, Department of Development Edith Fuentes, Director, Department of Building and Zoning Joseph McManus, Assistant Director, Department of Planning Dr. Hattie Daniels. Assistant Director. Department of Internal Audits and Review A. Quinn Jones, Ili. Deputy City Attorney 199-254 89-254 I tam 27 Compst i t i ve Selection and Negot 1 a t 1 On Comm i t teet Carlos P. smith. Chairman Angela Bellamy Carlos Garcia Plus throe (3) members from the private sector to be appointed by the City Manager. A8-2$4 t313-'2S4 s • Cl"OF MIAMI FL RI A 27 o 0 INtE1t,OFFICE MEMORANDUM To The Honorable May and DATE MAR _ 1 1988 MBE Vembers of the City Com>risslon su.�ECT Agenda Item Commission Meeting Meeting of March 10, 1988. FROM 11., REFERENCE! Resolution for Cesar Odlo '� integrated Financial City Manage CNCLosuRes and Personnel System Request for Proposals. It Is respectfully recommended that the attached Resolution, approving and authorizing the Issuance of a Request for Proposals (RFP) for software for an Integrated Financial and Personnel System, consisting of components for General Ledger, Payroll, Personnel Management, Fixed Assets, Accounts Receivable and Billing, Budget Preparation, and Purchasing; directing the City Manager to appoint a Competitive Selection and Negotiation Committee; and appointing Carlos Garcia, Director, Department of Finance, as Chairman of that committee. The Department of Finance, working cooperatively with the Department of Computers and other City operating departments through the Systems Acquisition Task Force, Is now prepared to proceed with the acquisition of software. The City of Miami now has a number of Financial and Personnel Systems that are,aging and becoming costly to maintain. In order for the City to obtain the full benefits from Its Investment In financial and personnel data and to extend these benefits to new Systems, It Is necessary to have a fully Integrated Financial and Personnel System that will facilitate the retrieval and reporting of data by the user departments. There are now several products on the market that may serve to provide these benefits. In-house development of such an Integrated system Is Impractical In terms of both time and cost. CC: Law Department 88-254