The URL can be used to link to this page

Home My WebLink AboutR-88-0217■ 1 a • r—, If i J-68-207 2-25-88 RESOLUTION NO. RN9 217. A RESOLUTION ACCEPTING THE BID OF HEWLETT PACKARD CO. FOR FURNISHING FIVE (5) PEN PLOTTERS TO THE DEPARTMENT OF POLICE. AT A TOTAL PROPOSED COST OF $6,349.00; ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT BOND FUND PROJECT NO. 312014-299401-840; AUTHORIZING THE CITY MANAGER 'r0 INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received November 24, 1987 for the furnishing of Five (5) Pen Plotters to the Department of Police; and WHEREAS, invitations were mailed to twenty two (22) potential suppliers and Eight (8) bids were received; and WHEREAS, funds for this purchase will be available from the Capital Improvement Bond Fund Project No. 312014,Index Code No. 299401-840; and WHEREAS, this equipment will be used by the Department of Police for the purpose of using this equipment in conjunction with the purchase of additional computer equipment; and WHEREAS, the City Manager and the Director of the Department of Police recommend that the bid received from Hewlett Packard Co. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The November 24, 1987 bid of Hewlett Packard Co. for furnishing Five (5) Pen Plotters to the Department of Police at a total proposed cost of $6,349.00 is hereby accepted with funds therefor hereby allocated from the Capital Improvement Bond Fund Project No. 312014)Index Code No. 299401-840. CITY COMMISSION MEETING OF MAR 10 1988 )N No. 819-21 me Section 2. The City Manager is hereby authorised to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. PASSED AND ADOPTED thish day of March 0 1988. ATIT- MAT Y HIRAI, CITY CLERK PREPARED AND APPROVED BY: /(?,4"t --; t- ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROWD AS TO FORM AND CORRECTNESS: UJCIA A. POUGHERTY CITY ATTORNEY XAVIER L. SUA&n , MAYOR SS--217 2 DID SECURITY Kam 5 Pen Plot nrs fnr jjjQ r1anf rif P l igg pdii &lOf fttCt1VtN►��v� r 7d-_ 19A7 7 fi. 87-88-016 ME of tFCURI TT The PC Collection $1,495.00 0 Hewlett-Packard Co. $1,269.65id Base One, Inc. $1,598.00@ SeCAD $1,495.000 Gold Coast Computer Products $1,750.00@ Miami Computer & lectronic, Inc. $1,505.00@ Valcon $1,370.00@ Jack Strick & Assoc. $1,449.00 NO BID:. Facit, Inc. ru.�-Z'.LVLu n ,fihalf of PURCHASING DIV./PUBL C WO KS envelopes. SIGNED : d�'w'`'L'� ;ATE: / — ^ Rtttiyed 66 s►t.o 119(v11t1 sloth$ *It rsy e/ 1 7 Poll •ctouNTult bovnaN LEGAL ADVERTISEMENT BID NO. 87-88-0116 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami. Florida, 33133 not later than 2:00 p.a. November 24, 1987 for furnishing Five (5) Pen Plotters for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 4546 Cesar H. Odio City Manager I`- - M---------- ---�� rac t, Inc. - Our Plotter does not most the specifications." Page 1 of 2 R8-217 • AWARD OF BID � ~ F" t ` w ;off C�lCrlt�U REQUISITION FOR ADVERTISEMENT nFPT nIV ACCOUNT CODE DATE PHONE PREPARED BY This number must appear in the advertisement APPROVED BY. DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times mumbet of uenesi Type of advertisementlegal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117.18 1 25_34 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 411 VIP I I I I I I I 1 12 0 21 1 1 1 1 1 1 1 1 1 2 8 7 1 2 3 4 7 8 V P 12 31114115 DESCRIPTION 36 64 DISCOUNT 6M 72 AMOUNT W 5 2 0 0121011 White - Purchasing Yellow - Finance j. Facitr Lnue specifications." Approved for Payment Pink - Department A8- 90J7 Page 1 of 2 I • AWARD OF BID IT_t DEPARTMENT: TYPE OF PURCHASEt REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: Bid No. 67-86-014 Pen Plotters Pc lice Single purchase To be used in conjunction with the purchase of additional computer equipment 22 8 Attached Capital Improvement Project No. 312014 Index Code No. 299401-840. MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to two hispanic rms engaged in the Computer Supplies/Pen Plotters as located in the following sources: I. New Vendors Applications 2. Dade County Minority Register Minority response consisted of two (2) bids from hispanic firms. BID EVALUATION: The bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority Courtesv Notifications "No Bids" Late Bids Totals Number of Bid Number of Invitations Mailed Responses 0 0 0 0 0 0 0 0 0 0 2 2 0 0 20 6 15 0 0 37 9 Reason for "No Bid" was as follows: 1. Facit, Inc. - "Our Plotter does not most the specifications." Page 1 of 2 W-217 ---- --- .-------- -7 AM //► 0 CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM ro The Honorable Mayor and Members of the City Commission FROM Cesar H. Odio V City Manager -P RECOMMENDATION: DArE VAR - 1 1988 su111JECT Recommendation & Award of Bid 'Pen Plotters REFERENCE! ENCLOSURE! ►iLt for Resolution No. 87-88-014 It is respectfully recommended that an award be made and a resolution be passed accepting the bid as received from Hewlett Packard Company for furnishing and purchasing five (5) Pen Plotters for use by various units within the Police Department for a total proposed cost of $6,349. BACKGROUND: The Police Department has analyzed the bids received on November 24, 1987, for furnishing and purchasing five (5) Pen Plotters for use by the various units within the Department. The Department has found the Hewlett Packard Company bid to be the lowest responsive bid. On November 9, 1987, invitations for sealed bids for furnishing and purchasing five (5) Pen Plotters were sent to prospective vendors. Bids were opened on November 24, 1987, with eight (8) vendors submitting bids and one responding with a "No Bid". The Department of Police will utilize these pen plotters in conjunction with the purchase of additional Burroughs/Unisys Computer Equipment which is part of an Eleven Point Plan developed to reorganize and restructure the Department. Ms. Adrienne MacBeth was contacted reference to Minority Participation and she does not concur with the department's recommendation. The Miami Police Department recommends the award of bid be made to Hewlett Packard Company. The department's specifications have been met and the funding source will be the Police Department Capital Improvement Bond Fund, Project Number 312014. M. A%.v IW � I� 0 ''A ■l The Honorable Mayor and Members Sid No. of the City Commission 87-86-014 Page 2 Amount of Did X of Cost Estimates $6,349.00 100% Cost estimate/Budgeted Amount: $6,349.00 FY'87-88 Source of Funds: Project No. 312014 Index Code 299401-840 Capital Improvement Project Minority Representation: Non -Minority Vendor Public-Hearings/Notices N/A Assessable Project: N/A CHO:sl 07. 9-t- e+ - -tee —eO 0"r1t" 10204 GSA P.02 L CITY OF MIAMI. FL01110A INTRO-OFFICt MEMORANDUM TO A. L. Mullins DATE F E B 1 8 %A • Lt Chief Procurement Officer SUSACT Bid 087-88-014 Ap proval FROM Clarence i c k s o REFERENCES Chief of Police ENCLOSURES. This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $6,349, Police Department Capital Improvement, Project Number 312014, Index Code 299401-840. FINANCE REVIEW 6 APPROVED BY: Carlos --)Garcia, Director Department of Finance BUDGETARY REVIEW 4 APPROVED BY: Frank May, Acting D i r !Kt or Department of Ma na ment and Budget ADDITIONAL APPROVALS (IF REQUIRED) 0Z Sergio Rodriguez, Director Planning Department /I /_ Frank Castaneda, Director Community Development (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) FF r 4 '1 +Ogg 3 F3don --217! RRCOM_MKMAATtOORe IT t2 RECOMMENDED THAT TH6 AWARD BE MADE TO HEWLETT PACKARD CO. AT A TOTAL PROPOSED AMOUNT OF $$P 14l. 00. .I Procurement SupervLsor 1,L y'al Date The Minority a Women Business Administrator concurs with the above recommendation. Minority i omen Business Administrator --2,y -to ('K ka Page 2 of 2 99--217 [BIDEVAL] BID #87-88-014 ITEM UNIT ADD DEL. TIME MINORITY VENDOR NO. DESCRIPTION QTY PRICE TOTAL DISC. WARRANTY DAYS VENDOR sass:aaassaasasss:sssssssss::::ass:ss:asses:�sssasssssasssasasaasssassasasaasssass::ass:ssssssasssssaasaassisaassaaassssssssssssasss SECAD, INC. 1 HEWLETT PACKARD PEN 5 $1,495.00 $7,475.00 2% 90 DAYS 14 NON MINORITY PLOTTER MODEL #7475A HEWLETT PACKARD CO. 1 HEWLETT PACKARD PEN 5 $1,269.65 $6,348.25 OX 365 21 NON MINORITY PLOTTER MODEL #7475A OPT 90 DAYS ON -SITE BASE ONE, INC. 1 HEWLETT PACKARD PEN S $1,598.00 $7,990.00 OX 365 7 NON MINORITY PLOTTER MODEL 07475A sssssssaasasssasaasassssssass:sssss:::sassass:sss:s:sassasasssss:ssssassssaaaasaaasass:sasssassasssasssasaaaas:sass:s:ssss�iaasssas VALCOM 1 HEWLETT PACKARD PEN 5 $1,370.00 $6,850.00 OX 90 '20 HISPANIC PLOTTER MODEL #7475A <less $20.00 per cable> 5 $20.00 $100.00 •-------------------------- $1,350.00 $6,750.00 sssaassssss:::sasssaass::sssssssssssssassaa:a:::sssssssssssss:ssss::::assssssassassssssssssssssssss:asssaaasaasasaaaassaaaasaaaasss THE PC COLLECTION 1 HEWLETT PACKARD PEN 5 .$1,495.00 $7,475.00 OX 365 10 HISPANIC PLOTTER MODEL #7475A GOLD COAST COMPUTER PROD 1 HEWLETT PACKARD PEN 5 $1,750.00 $8,750.00 OX 90 7 NON MINORITY PLOTTER MODEL #7475A MIAMI COMPUTER i ELECTRONICS, INC. 1 JACK STRICK i ASSOCIATES 1 HEWLETT PACKARD PEN PLOTTER MODEL #7475A HEWLETT PACKARD PEN PLOTTER MODEL #7475A 5 $1,505.00 $7,525.00 OX 5 $1,449.00 $7,245.00 OX Manufac- 1S NON MINORITY curers 365 15/30 NON MINORITY