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Home My WebLink AboutR-88-0205^0 ^jP J-88-210 2-24-88 RESOLUTION NO. -M A RESOLUTION ACCEPTING THE BID OF DUPONT PLAZA HOTEL FOR FURNISHING MARINA DOCKSIDE SERVICES ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE-YEAR PERIODS TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED FIRST YEAR COST OF $45,000.00; ALLOCATING FUNDS THEREFOR FROM THE 1987-88 OPERATING BUDGET ACCOUNT CODE NO. 420301-715; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE; FURTHER AUTHORIZING THE CITY MANAGER TO EXTEND THIS CONTRACT FOR FOUR (4) ADDITIONAL ONE-YEAR PERIODS UNDER THE SAME PRICES, ITEMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received January 27, 1988 for the furnishing of Marine Dockside Services to the Department of General Services Administration; and WHEREAS, invitations were mailed to ten (10) potential suppliers and two (2) bids were received; and WHEREAS, funds for this purchase will be available from the 1987-88 Operating Budget Account Code No. 420301-718; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of furnishing dookside services to the City of Miami Police Department marine patrol units; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Dupont Plaza Hotel be accepted as the lowest responsible and responsive bid; CITY COMMISSION MEETING OF MAR 10 1988 RESOLU110N Nu. 8Q-205' ii MARAS ,A% sk W N, THEREFORE. HE IT RESOLVED BY THE COMMISSION OF THE CITY OF NIAiI, FLORIDA: Seotion 1. The January 27. 1988 bid of Dupont Plana Hotel for furnishing doohside servioes to the Department of General Servioes Administration at a total proposed first year oost of $45.000.00 is hereby aooepted with funds therefor hereby allooated from the 1987-88 Operating Budget Aocount Code No. 420301-718. Seotion 2. The City Manager is hereby authorized to instruot the Chief Proourement Offioer to issue a Purohase Order for this servios. Seotion 3. The City Manager is further authorized to extend this oontraot for four (4) additional one year periods under the same prioes, items and oonditions. subjeot to the availability of funds. PASSED AND ADOPTED this 10th day of M rch 1988. XAVIER L. SU , MAYOR ATT MAT HIRAI, CITY CLERK PREPARED AND APPROVED BY: va"t,/c ROBERT F. CLARK CHIEF D PIITY CITY ATTORNEY APP VED AS TO FORM AND CORRECTNESS: OLTA' A. POUGHERTY tOCITY ATTORNEY RFC:bss:M648 -2- • ,1 RVr M i -0 OR SECURITY &Tt •t0/ atC11Vt 1 Tan uary 27 _ 7 98 .2m lopm TTPE Of SIECLMTT It►reta MAL n„row t Merrill -Stevens Dry Dinner Key Division Broken down by items Dupont Plaza Hotel Broken down by items fi �a itECEIV&Q,pn behalf of PURCHASING nTV _ /At1RT.Tr mnoYc _, ___ _ 7,77 SIGNED': A=S:l -ryt,yv^ ca�vcavrca. 'Received w& Obeve defulbo/ abet►• Ohlor 0t 1L� pop ACCOUNTSUC MVnAM OrN R E:-C!IV n 9- 23 C?; f,'IT1 I,r U1,043, FU4. LEGAL AIIVFR'fISF;MF;NT BID NO. 87-88-04OR Sealed bids will be received by the Cil-y of Miami City Clerk at her office located at 3500 Pan American Drive Miami, Florida, 33133 not later than 2:3 p.m. January 9 for furnishing Marina Dockside Services = -Ccinsis�Ing of , PI)r•-)ximately 45,000 gallons of Regular Gasoline on a contract basis for One (1) year with the option to renew annually for the Police Marine Patrol Boats, to the Department of General Services Administration. Bids submitted past such deadline and/car submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minorit; and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bid!i and readvertise. (Ad No. 4589 ) Cesar H. Odio City Manager %'"SOS DEPT DIV. ACCOUNT CODE DATE _ - PREPARED BY - FgftW REOUISITION FOR ADVERTISEMENT This number must appear in the advertisement PHONE APPROVED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times Inumtwt of Umesi Type of advertisement legal classified display (Check One) Size. Starting date - -- First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-a E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 17 18 1 25134 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 t V P 2 0 2-TT 2 8 711111 1 213 4 7 8 V P 12 1314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 270 0 2 0 1 Approved for Payment White - Purchasing Yellow - Finance Pink - Department �# f CITY OF MIAMI. FLONIOA C. INTER -OFFICE MEMORANDUM To The Honorable Mayor and Members DATE of the City Commission susitc♦ Cesar H. Odio ��tt FROM City Manager U REFERENCES ENCLOSURES RECOMMENDATION: %. ' 1% ! FILE �1K � 1588 Resolution Authorizing Award of Bid#87-88-040R Purchase of Marina Dockside Services It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract for the purchase of marina dockside services to the Dupont Plaza Hotel, a non - minority vendor, as the lowest complete responsive bidder in accord with Bid No. 87-88 -040R. Total cost of these purchases is estimated to be $45,000, which funds shall be available from the Fleet Management Division operating budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #87-88-040R, to furnish marina dockside services, specifically approximately 45,000 gallons of fuel, to the City of Miami Police Department Marine Patrol units. Award is recommended to be made to the Dupont Plaza Hotel. Budgeted Amount: $45,000.00 Source of Funds: 1987-88 Fleet Management Division, General Services Administration Department Operating Budget. Minority Participation: Award is to a non -minority vendor. Public Hearings/Notices: N/A Assessable Proiect: N/A Attachment: Proposed Resolution Tabulation of Bids %-40os FE B-2b —88 FW I *8 loft MGMT . & SUDIOc l�; .or IM —- 64-09-W 1.0It1rk 1 •1 i .1 T QIII A P . 0 1 ►. es 0 AOM Ged* ra 1 e11Y OP MIAMI, ►L*IRIbA IW DER-OFFIC[ McMONAMONM t t Officer DATE W9.0tc* MWI Director �treee►.ees rvices Administration tNi. uy./M► • February 24, 1988mc Resolution Authorising Award of 9id187-80-040R purchasa of Marine Dockside Services This Department has Verified available funding with the Departments of Finance and Management i Budget that funds are available to cover the cost of the subject bid in the 1987-88 Pleat Management Division, General Services Administration Department 0pporating Budget Account t 420301-715 for the amount of $45,000400. FINANCE REVIEW AND APPROVED BYi N/A Carlos Garcia, Director Department of Finance BUDGETARY R5VZ5W AND APPROVED BYi ti frank R. May, ng Director Department anagement i Budget Ce ADDITIONAL APPROVALS (IF AZQUINED) Sergio Rodriguez;b'rrec- tor, Planning Dept. .N --- Frank Castane a, rec- tor, Community Develop- mant Department a�- 7 V AWARD OF BID Bid No. 87-88-040R ITEM: Marina Dockside Services i DEPARTMENT: General Services Administration TYPE OF PURCHASE: Contract for one (1) year with the option to renew for four ( 4 ) additional one year period REASON: To furnish Dockside Services to the City of Miami Police Department Marine Patrol units. POTENTIAL BIDDERS: 10 BIDS RECEIVED: 1 TABULATION: Attached FUNDS: 1987-88 Operating Budget Account Code —" No. 420301-715. MINORITY/WOMAN PARTICIPATION: No minorities were listed for this commodity. Inv tat ons to bid were sent to fifteen (15) Minority Organizations. No minority response received. BID EVALUATION: The bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Prior Bidders B ac c Amer can Hispanic American Woman Owned Non -Minority New Bidders Number of Bid Invitations Mailed 0 0 0 1 Number of Responses 0 0 0 1 Black American 0 0 Hispanic American 0 0 Woman Owned 0 0 Non -Minority 9 1 Courtesy Notifications 15 0 "No Bids" - Late Bids - 0 Totals 25�- Page 1 o f 2 3 i 40 10 �p RECOMMENOATIONs IT IS RECOMMENDED THAT THE AWARD BE 14ADE TO DUPONT PLAZA HOTEL AT A TOTAL PROPOSED FIRST YEAR AMOUNT OF =43 000.00. Procurement Supervisor Date The Minority i Women Business Administrator concurs with the above recommendations ty i Wom n Business Adminis ator 6�Q z Date 007WIT Page 2 of 2 !/ FUEL TABULATION FOR MARINA DOCKSIDE SERVICE BID #87-88-040 Geographic Total Vendor Fuel Octane Present Pump Price Discount Location Cost DuPont Plaza Hotel Super Unleaded 51.06 9/10 98 Miami River and 97.28C P.O. Box 012560 Octane N/A Brickell Ave. Less Tax a Miami, FL 33101 Bridge Gallon 1 Merrill -Stevens 89 Octane $1.39 9/10 .02C Dinner Key $1.37 9/10 Drydock Co. Coconut Grove Less Tax a 2640 S. Bayshore Gallon Drive Miami, FL 33133 VI