HomeMy WebLinkAboutR-88-0201ON
-Nis
J-88-205
2-24-88
RESOLUTION NO. 1413— .�y1
A RESOLUTION ACCEPTING THE BID OF CLOVER
ELECTRONICS INC. FOR FURNISHING BROADBAND
MODEMS FOR THE DEPARTMENT OF COMPUTERS/CABLE
COMMUNICATIONS AT A TOTAL PROPOSED COST OF
$59, 328. 00; \I, h 'n , I NO, FlINDS THEREFOR FROM
THE 1987-88 OPERATING BUDGET SPECIAL REVENUE
FUND ACCOUNT CODE NO. 540201-840; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFIC:K ro ItitiuF; A PURCHASE ORDER
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received December 2, 1987 for furnishing Broadband Modems to the
Department of Computers/Cable Communication Division; and
WHEREAS, invitations were mailed to forty (41) potential
suppliers and nine (9) bids were received; and
WHEREAS, funds for this purchase will be available from the
1987-88 Operating Budget Special Revenue Fund Account Code No.
540201-840; and
WHEREAS, this equipment will be used by the Department of
Computers/Cable Communication Division to allow the City to
utilize its I -net to achieve considerable cost savings and
impr•:jve service; and
WHEREAS, the City Manager and the Director of the Department
of Computers recommend that the bid received from Clover
Electronic, Inc. be accepted as the lowest responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The December 2, 1987 bid of Clover Electronics,
Inc. for furnishing Broadband Modems to the Department of
Computers at a total proposed cost of $59,328.00 is hereby
accepted with funds therefor hereby allocated in the 1987-88
Operating Budget Special Revenue Fund Account Code No. 540201-
840.
CITY COMMISSION
MEETING OF
MAR 10 1988
DN W. 88201
. -*4b Nib
Section 2. The City Manager is hereby authorised to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
PASSED AND ADOPTED this_1911L_day of March , 1988.
ATT
MAIMY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
14?e44� '-':�7' &41"'(
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVB4 AS TO FORM AND CORRECTNESS:
w-&r% .%.
TY ATTO
2
ER L.
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it
BID SECURITY
17 Purchase o Batt DID$ OIC41110 Dec em-he 2_ 1987 2—LOP-M.
ep . of Computers
87-88-016
TTpE OF if CL I TY
almost
MAL
Champion Computers
Broken down by items
Butler Communications Corp.
" to
Computer Intelligence Assoc.
of
An ixter
to
Communications Leasing
of
FM Associates, Inc.
it
Clover Electronics, Inc.
of
Halley Systems, Inc.
of
LanTel Corporation
Datagram Corp.
Col -ins -Co., Inc.
Anderson Jacobson
Networks, Inc.
Pioneer Technologies
Penril DataComm
Fairchild
2 -
RECEIVED b h/ �1� PDReHASI1G DIV, �_ envelopes.
SIGNED: 5-47 `mod[! DATE: j Z - D L - y 7
419setved f,b G&gvv g9(vibed tl»e►s M1q 407 o1 1L�
golf ACCOYMTIM6 1"VIi4M
0
LEGAL ADVERTISEMENT
d/H
8ID NO. 87-88-914
0 ol�7 ,,
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Sealed bids will be received by the City of Miami City Clerk at
her office located �500 Pan American Miami, Florida,
33133 not later tha 2:00 p.m. December 2, 19 for the Purchase
or Lease with the rip on bvp-3� roadbanci Synchronous or
Asynchronous Modems and Voice Modems to the Department of
Computers/Cable Communications.
Bids submitted past such deadline and/or submitted to .any other
location or office shall be 4eemed not responsive and will be
rejected.
OrdinaneNo. 10062 established a goal of Awarding 51% of the
City sal dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all hills and readvertise.
(Ad No. 4548
Cesar H. Odio
City Manager
A
DEPT'DIV.
ACCOUNT CODE
DATE
PREPARED BY _
n(),
REQUISITION FOR ADVERTISEMENT
PHONE
APPROVED BY.
This number must appear
in the advertisement
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times
inumber of Umes)
Type of advertisement: legal classified display
(Check One)
Size. Starting date
First four words of advertisement.
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 17
18 1 25134
39
42 145
50151
56
57 62
63 65
66 71
0
1
12
1411
1 1
VIP
210121
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
12
8
7
1
21314
7
8 V P 12
314
15 DESCRIPTION
36
64 DISCOUNT 6
72 AMOUNT 80
5
21010
2
10
I.L
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
SS-201,
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
l•
1
tO OAtE MAR RILE
The Honorable Mayor and Members 1988
of the City Commission suINJECT
Recommendation for
Resolution A Award of
FROM
Bid/No. 87-88-016,
Cesar H. Odi REiERENCEs Broadband Synchronous
City Manager ENCLOiuRES or Asynchronous Modems
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the bid from Clover Electronics,
Inc. of Novi, Michigan as the lowest bidder to provide broadband
synchronous or asynchronous modems with all the features required
by the City's users to the Department of Computers. The total
one time cost of these broadband data modems is $59,328, for
which funds are available in the budget of the Cable
Communications division of the Computers Department.
BACKGROUND:
Purchase of the requested broadband data modems will allow the
City to utilize its I -Net to achieve considerable cost savings
and improve service. The I -Net coaxial cable, which passes all
City buildings, can be used to carry data and voice
communications, as well as video signals. The Oepartment of
Computers has evaluated the alternative of converting its data
network (excepting Police and Fire critical lines) from Southern
Bell leased telephone lines to the I -Net. With the participation
of GSA Communications Division, field tests of the I -Net and
modems were conducted; results were positive. The evaluation
also included comparative cost benefit analyses. These indicate
that, through the elimination of ongoing Southern Bell line
charges, savings will occur in the first year of conversion to
the I -Net. In the next five years, over $500,000 in cost savings
will be achieved.
6-1
r
,AN AN 0
The Honorable Mayor and
Members of the City Commission
R#: Sid/No. 87-88-016
Page 2
Estimated Amount: SS9,328 % of Cost Estimate: 99%
Budgeted Amount: $60,000
ource of Funds: FY'87-88 Department of Computers Cable
Cummunitatluns ision Budget, Special Revenue Fund; Account No.
540201-840, "Equipment --New."
Minority Participation- Non -minority vendor. The percent
erence in eacn ftem between the lowest bidder and the
minority vendor with the lowest bid is: 20.7%. The bids have
been reviewed by Adrienne MacBeth.
Public Notice: N/A
Attachment:
roposed Resolution
CNO:REP:MSS
Assessable Project: N/A
a
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�� 0
CITY OW MIAMi. PL4010A
INUROPPIGt MIMORANRNM
to William J . Schaut
Acting Chief Procurement Officer
Procurement Management, GSA
DAM February 18, 1988 n«
:U.iEct Recommendation for
Resolution and Award of
Bid No. 87-88-015
FROM ( Broadband Modems
Robert E. P archer REFERENGtf
Acting Director
Department of Computers ENCLOSURES
This department has verified available funding with the
Departments of Finance and Management and Budget that funds are
available to cover the cost of the subject bid in the amount of
$59,328.00 -- Account Code 540201-840 entitled "Equipment --New."
BUDGETARY REVIEW AND APPROVED BY:
Franx may, Acting Director
Department of;-1anagement
and Budget
REP :MSS
r
-*N0
"*N .
AWARD OF BID
Bid No. 87-88-016
I EMt Broadband Synchronous or Asynchronous
Modems
DEPARTMENTt
TYPE OF PURCHASE:
REASON s
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
Computers/Cable Communication Division
Single purchase
This equipment will allow the City to
utilize its I -net to achieve
considerable cost savings and improve
service.
31
Z
Attached
1987-88 Operating Budget Special
Revenue Fund Account Code #540201-840.
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to
one ( hispanic and one (1) woman owned firms engaged in
the communications systems business as located in the
following sources:
1. New Vendors Applications
2. Dade County Minority Register
3. Previous bids on file in the Procurement Mgmt. Office.
4. Yellow Pages Telephone Directory
Minority response consisted of bids received from one (1)
hispanic and one (1) woman owned firms.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Number of Bid Number of
Invitations Mailed Responses
0 0
1 1
0 0
7 1
New Bidders
Black American 0 0
Hispanic American 0 0
Woman Owned 1 1
Non -Minority 32 6
Courtesy Notifications
"No Bids"
Late Bids
Totals
15 0
9
0
R8_201.
y
,-%i ` 14*� 0
Reasons for "No Bid" were as follows:
1. Dat&Gram Corp. - "Does not manufacture.*
2. Cal -ins -Co., Inc. - "Does not manufacture."
3. Anderson Jacobson - "Does not manufacture modems ."
4. Currie, Peak acid Frazier, Inc. - "No bid.*
S. Netwo rkso Inc. - "No bid."
6. Pioneer Technologies - "We can not supply."
7. Penril Data Comm. - "We do not meet the specific
technical requirements."
8. Sun Data Corporation - "No interested in Bidding."
9. Fairchild - "Unable to bid."
RECOMMENDATIONS IT IS RECOMMENDED THAT THE AWARD BE
MADE TO CLOVER ELECTRONICS• INC. AT A
TOTAL PROPOSED AMOUNT OF $S9 028.00.
Procurement Supervisor
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
M nor ty & WomlM Business
Administrator
Z- I 1 14 �- li-
Date
5
ITEM OESC010TIOM
ONION 1:
1 MOn0OMl0 SYNC.
00 01YMC. MODEMS -
LAMM "ODES 300S
OR JMUIVLEMT.
2 OMOAOMwO VOICE
IMMS - LMITEL
MODEL SOOT ON
EOuIv"ANT.
0 OMoh00AMo pOICE
•MOOEMS - LAMTEL
MODEL 010 OR
EQUIVALENT.
ago COnMOISON
-------------
COHN COMUTEO iM
M AWOCTu0E nOOEL OYMITITT CLOVER AMIxita 2NTLE0 LEASING INTELLIGENCE LAMTEL CIMMIOM RMLLEY ASOMS01E0
--------------- ------
LAMTEL 300S 72 TOtO.N M0." 010.00 075.00 "S."
LMiTEL SOOT 21 748.00 007.00 832.00 087.N "a. as
LIM M Ot0 10 020.00 000.00 010.00 072.N 00l. N
1.601.90 1.170.00 -�
901.30 00l.00 on.N 100.00
I . M . 00 1.176 N 075. 00 1.0N . N