HomeMy WebLinkAboutR-88-0200'•
J-88-204
2-24-88
RESOLUTION NO. 139-200
A RESOLUTION ACCEPTING THE BID OF BERGER
SECURITY, INC. FOR FURNISHING SECURITY
SERVICES TO THE. DEPARTMENT OF PARKS,
RECREATION AND PUBLIC PAC 1 11 r'r I r;; ,)N A
CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE FOR
TWO (2) ADDITIONAL ONE-YEAR PERIODS AT A
TOTAL PROPOSED FIRST YEAR COST OF $44,550.00;
AI.i.(vATING FUNDS THEREFOR FROM THE 1987-88
ORANGE BOWL ENTERPRISE FUND ACCOUNT CODE NO.
580402-340 ($18,700.00) AND 1988-89
( $25, 850. 00) ; AUTHORIZING CHI; C I TY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT' OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE; AND
FURTHER AUTHORIZING THE CITY MANAGER TO
EXTEND THE CONTRACT FOR TWO (2) ADDITIONAL
ONE-YEAR PERIODS UNDER THE SAME PRICES, ITEMS
AND CONDITIONS, SUBJECT TO THE AVAILABILITY
OF FUNDS.
WHEREAS, pursuant
to
public
notice, sealed
bids were
received February 10,
1988
for
the furnishing
of Security
Services on a contract basis for one ( 1 ) year ren:!wable for two
(2) additional one-year periods for the Department of Parks,
Recreation and Public Facilities; and
WHEREAS, invitations were mailed to Thirty nine (39)
potential suppliers and ten (10) bids were received; and
WHEREAS, funds for this purchase will be available from the
1987-88 Orange Bowl Stadium Enterprise Fund Account Code No.
580402-340 ($18,700.00) and 1988-89 ($25,850.00); and
WHEREAS, this service will be used by the Department of
Parks, Recreation and Public Facilities for the purpose of
providing Security Services to the Orange Bowl Stadium and and to
the other City Stadiums when necessary ; and
WHEREAS, the City Manager and the Director Of Department
of Parks, Recreation and Public Facilities recommend that the bid
received from Berger Security Inc. be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
CITY COMMISSION
MEETING OF
MAR 10 1988
(RESOLUTION No. 88-M0'
Section 1. The February 10, 1988 bid of Berger Security,
Inc. for furnishing Security Sarvices on a contract basis for one
(1) year renewable for two (2) additional one year periods to the
Department of Parks, Recreation and Public Facilities at a total
proposed first year cost of $44,550.00 is hereby accepted with
funds therefor hereby allocated from the 1987-88 Orange Bowl
Stadium Enterprise Fund Account Code No. 580402-340 ($18,700.00)
and 1988-89 ($25,850.00).
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service and further to authorize the City Manager to
extend the contract for two (2) additional one-year periods under
the same prices, items and conditions, subject to the
availability of funds.
PASSED AND ADOPTED this loth day of March , 1988•
ATTE s
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVB6 /AS TO FORM AND CORRECTNESS:
ITY es ATTO EY
�.s
XAVIER L. SUA 2, MAYOR
2
•1 1
N
E
BID SECURITY
RiM_SecLrity nro,tpctinn of Ornaann�Bowl t a*itSO §1b1 R[Ct1Vte FeLxuary 10. 1988 2: 30pm
87-88-045
TYPE of 51CU117T
To AL
Andy Frain Services of Fla.
Prok(-n down by items
Florida Patrol Investigator
"
Minority Investigations
and Secuirty Team
North Dade Security, Inc.
"
USISecurity Services
The Wackenhut Corp
Thompson Security & Patrol
"
Interguard, Inc.
"
Burns International Securit
Services, Inc.
"
Berger Security Corp
"
Pinkerton's Inc.
Well Fargo Guard Service
6f GZ)
•��.r.i �/LlJ o behalf of PURCHASING DIV . /PUBLIC WORKS ,( ,
SIGNEDI���i+���. _ DATE:---�%._ envelopes.
410401•ed 66 e►.•• ANN1664 O*the 161 r•r �f 1
or .CCov«tu+t M.aow
t-
LEGAL ADVERTISEMENT
BID NO. 87-88-045
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Mimi rlorda,
33133 not later than t30 p.s. PebruarY I0, 19ee for the
furnishing of security pro tection-`J-TM-5-tfier servi e9"`at the City
of Miami Orange Bowl Stadium and its related areas on a contract
basis for the Department f Parks, Recreation and Public
Facilities.
Bids submitted past such deadline and/()r submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4595 )
Cesar H. Odio
CI anager
tj
REQUISITION FOR ADVERTISEMENT
nGo u niv
ACCOUNT CODE
DATE — _—_- ---� _-- PHONE
PREPARED BY
This number must appear
in the advertisement
APPROVED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times
inumtwr of hmn5,
Type of advertisement legal classified display _
(Check One)
Size Starting date --
First four words of advertisement:
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE PUBLICATION
0
A-1
B-2
C-3
D-4
E-5
F3 F4 F5
LINE TRANS VOUCHER
13 17 18
1 2 4 1 VIP
34 78 VP 123'
0 0 2 0 1
White - Purchasing
DATE(S) OF
ADVERTISEMENT INVOICE AMOUNT
F7 F8 F9 F10 F11 F12
DUE DATE YY MM DIDAdv. Doc. Reference VENDOR INDEX CODE OBJECr PROJECT
2534 39 42 45 50 51 56 57 62 63 65 66 71
2 10121 t I I I I I I I I I I I I I I 1 1 121817
15 DESCRIPTION 36 DISCOUNT 6 72 AMOUNT 80
Approved for Payment
Yellow - Finance Pink - Department
CItY OF MIAW RLORIDA
INTER -OFFICE MEMORANDUM
PON WILLIAMS, Director DATE February 10. 1988O"LE
General Services Administration
f"''E" Late Receipt of Bid
for Orange Bowl Se-
cur
ity Guard Contract.
TY NIAIity Clerk ENc.ofufcf
This memorandum is written to inform you that after the 2:30 p.m.
deadline, sealed bids (pursuant to Bid / 87-88-045) for the
furnishing of security protection and other services at the City
of Miami Orange Bowl Stadium and its related areas on a
contractual basis for the Department of Parks. Recreation and
Public Facilities were opened in a timely manner by this office.
The following bids (which were broken down by items) were
opened:
1. Andy Frain Service of Florida
2. Florida Patrol Investigator
3• Minority Investigations and Security Team
4. North Dade Security Services
5. The Wackenhut Corporation
6. Thompson Security and Patrol
7. Interguard, Inc.
8. Burns International Security Services Inc.
9. Berger Security Corporation
10. Pinkertons Inc. (No bid)
11. Wells Fargo Guard Services (No bid)
At 3:00 p.m. this office received a bid from Alanis Security Inc.
in connection with said security guard contract (whose address
was listed on the exterior of the envelope as 10637 S.W. 88th
Street, Suites 7 F and G, Miami, Florida 33176) that was duly
dated and time stamped upon receipt at our window, though
unfortunately, after the deadline of 2:30 P.M. Please be advised
that said bids have already been referred to you for
appropriate handling. The above referenced untimely received bid
is also being sent to you for your review and files.
MH : wf
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CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
rO The Honorable Mayor and DArE MAR_ , 1909 . RILE
Members of the City Commission
FROM Cesar H. Odio
City Manager
RECOMMENDATION:
SUIDJECr Resolution Authorizing
Award of Bid #87-88-045
Security Guard Contract
REFERENCES
ENCLOSURES
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the bid and awarding a contract to
Berger Security, Inc., a Hispanic -owned firm, for furnishing
security guards for the Orange Bowl Stadium to the Department of
Parks, Recreation and Public Facilities at a total one-year cost
of $44,550. It is further recommended that the City Manager be
authorized to extend the contract for two (2) additional one-year
periods under the same prices, items and conditions, subject to
the availability of funds. Funds are available in the FY'88
enterprise budget of the Orange Bowl Stadium, Account Number
580402-340.
BACKGROUND:
The Department of Parks, Recreation and Public Facilities
prepared a bid request for providing security guard services at
the Orange Bowl Stadium immediately after the City
Commission meeting of December 10, 1987. Motion No. 87-1100
directed the City Manager to extend the existing contract for
said services with Burns International Security Services for 90
days and to seek new bids. The Department of Parks, Recreation
and Public Facilities has analyzed the ten (10) bids received and
recommends the lowest bidder, Berger Security, Inc., which has
offered to provide unarmed security guards at the Orange Bowl
Stadium at nights, on•weekends and holidays for $5.50 per hour.
It will investigate alarm incidents at Bobby Maduro Miami
Baseball Stadium at no additional charge.
Amount of Bid:
Budget Amount:
Source of Funds:
Minority Participation:
Public Hearing/Notices:
$44,550
$46,06b
FY'88 Orange Bowl Stadium
Enterprise Fund
Seven of the ten bids received
were from minority -owned firms;
recommended bidder is Hispanic
with office in City of Miami
limits
N/A
Assessable Project: N/A
S /
F.411: •1 1
CITY OF MIAMI. PLOMIOA
1NTtOdOFFICt MtMOMANONM
to William J. Schaut DAM February 18, 1989 ME,
Procurement Supervisor
susitcr Bids 487-88-045
Stadium Security Guard
Contract Approvals
FROM Walter E. Golby, Director RE�ERENtEs
Parks, Recreation and EN«o:uREs
Public Facilities
This department has verified available funding with the Department
of Finance and Management & Budget. Funds are available to cover
! the cost of the subject bid in the amount of:
$18,700 Account Code Number 580402-340 FY'88
25 850 Account Code Number 580402-340 FY'89
FINANCE REVIEW & APPROVED BY:
CA L.0
Caz41os Garci , Director'
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
•
Frank May, Acting- Director Sa,...5 jy t'� rr t
Department of ,)Mnagement
& Budget
4�.
I
rp t Is 2 4S GSA P . 02
� a
AWARD OF BID
Hid W.v. 87-88-045
ITEMS Stadium Security Guars Services
OEPARTMENTs Parks, Recreation a Public Facilities
TYPE OF PURCMASEt Contract for one (1) year with the
option to renew for two (2) additional
years.
REASUNt To provide Security Services to the
Orange Bowl Stadium and to the other
City Stadiums when necessary.
POTENTIAL. BIDDERS& 39
BIDS RECEIVEDt I()
TABULATIONS Attached
FUNDS$ 1987-88 Orange Bowl Stadium Enterprise
Fund Account Code #580402-340
($18,700.00) and 1988-89 ($25,850.00)
MINORITY OMAN PARTICIPATION: Invitations to Bid were sent to
eight ar , ourteen (14) hispanic and one (1) woman
owned firms engaged in the Security Services business as
located in the following sources:
1. New Vendors Applications
2. Dade County Minority Register
3. Previous bids on file in the Procurement Mgmt. Office*
4. Yellow Pages Telephone Directory
Minority response consisted of, bids received from three (3)
black, three (3) hispanic and one (1) woman owned firms.
DID EVALUATIONt All bids meet the specifications.
Following is an analysis of the
Invitations to Bids
Category Number of Bid Number of
Invitations Mailed Respo ses
Prior Bidders
Black American
5 3
Hispanic American
5 1
Woman Owned
1 1
Non -Minority
10 3
New Bidders
,
Block American
3 0
Hispanic American
9 2
Woman Owned
0 0
Non -Minority
6 0
Courtesy Notifications
1S 0
'No Bids'
- 2
Late Bids
Thtals
Reasons for "No Bid' were as foliowst
0
12
c
1, Pinkerto n's Inc. - "Not able to bid at this time."
2. Well Fargo Guard Service - "Can not bid at this time."
Page 1 of 2
'% a -1 •
Knom-ANDAT122, tT IS RECOMMENDED THAT THE AWARD BE
MADS TO BERGER SECURITY CORP. AT A
TOTAL PROPOSED AMOUNT OF $44,550.00.
Procurement lupervisor
The Minority i Women Business Administrator concurs with the
above recommendation.
e
M nor ty i Women Business
Administrator
!r
Date
Page 2 of 2
ON •
BID ANALYSIS
BID NO. 87-88-045
STADIUM SECURITY GUARD CONTRACT
HOURLY
ALARM*
MINORITY
ANNUAL**
BIDDER
RATE
RATE
STATUS
COST
Berger Security, Inc.
$5.50
0
Hispanic
$44,550
Florida Patrol Investigator
$6.30
$20.00
Hispanic
$51,430
Burns International
$6.58
$15.00
Non-
$53,598
Security Services, Inc.
Minority
Minority Investigation &
$7.00
$16.00
Black
$57,020
Security Team, Inc.
Interguard, Inc.
$7.25
$ 8.50
Hispanic
$58,895
Female
North Dade Security,Inc.
$7.39
$ 8.50
Black
$60,013
Andy Frain Services
$7.15
$125.00
Non-
$60,415
of Florida
Minority
Dothan Security, Inc.
$7.50
$ 15.00
Female
$61,050
Thompson Security & Patrol
$8.00
$ 1.50
Black
$64,830
Wackenhut Corp.
$13.00
$ 35.00
Non-
$106,000
Minority
*The "Alarm Rate" is the charge to investigate an alarm incident
at Bobby Maduro Miami Baseball Stadium.
**"Annual Cost" is based on a projected 8,100 hours of guard
services and 20 alarm incidents per year.
s