HomeMy WebLinkAboutR-88-0269J-88—li81
3/15/68
RESOLUTION NO. HA 269
A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, THE
ACTION OF THE CITY MANAGER IN FINDING THAT
THE IMMEDIATE PURCHASE OF EIGHT (8) ELECTRIC
GOLF CARTS/PERSONNEL CARRIERS IS AN EMERGENCY
PURCHASE; FURTHER AUTHORIZING THE ISSUANCE OF
A PURCHASE ORDER FOR SUCH EQUIPMENT TO E-Z-GO
OF SOUTH FLORIDA, DIVISION OF TEXTRON, INC.,
FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION AT A TOTAL PROPOSED AMOUNT OF
$31,392.00; FUNDS THEREFOR BEING ALLOCATED
FROM THE 1987-88 OPERATING BUDGET FLEET
MANAGEMENT DIVISION ACCOUNT CODE
NO. 420401-850 ($15,697.00) AND THE SENIOR
CITIZEN SPECIALIZED POLICING PROGRAM GRANT,
PROJECT NUMBER 110034, ACCOUNT NUMBER 290907-
840 ($15,697.00).
WHEREAS, it is necessary for the City to acquire eight (8)
personnel carriers (Electric Golf Carts) for the Police
Department to help prevent crime in 34 elderly housing units
prior to March 31, 1988 when a State of Florida Senior Citizen
Policing Grant expires; and
WHEREAS, the purchase of this equipment was to be made under
State of Florida Purchasing Contract until it was discovered that
the exact specifications required by the Grant would not be met
by such purchase; and
WHEREAS, due to the time constraint, informal bidding
procedures were followed with quotation requested from four (4)
suppliers and responses being received from two (2) suppliers,
the lowest being E-Z-Go of South Florida, Division of Textron,
Inc.; and
WHEREAS, funds for this purchase are available from the
1987-88 Operating Budget Fleet Management Division Account
No. 420301-850 ($15,697.00) and Senior Citizen Specialized
Policing Program Grant Account No. 290907-840 ($15,697.00) and
CITY COM—Tj SSI01V
MEET'INC OF
MAR ;.4 19ta
so! unuw
MARKS
4P W
MRERRAS, the City Manager has made a written finding that a
valid emergency need exists for the herein purchase of the eight
(8) 8leotrio Golf Carts/Personnel Carriers without full
compliance with competitive sealed bid procedure;
NOW. THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI. FLORIDA:
Section 1. By an affirmative vote of four -fifths
(4/8ths) of the Members of the City Commission, the City
Manager's written finding that the immediate purchase of eight
(8) Electric Golf Carts/Personnel Carriers constitutes an
emergency purchase is hereby ratified, approved and oonfirmed
with funds for said purchase being hereby allocated from the
1987-88 Operating Budget Fleet Management Division Account Code
No. 420301-880 ($18,697.00) and Senior Citizen Speoialized
Policing Program Grant, Project No. 110034, Account Code
No. 290907-840 (i18,697.00).
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
to E-Z-Go of Florida, Division of Textron, Inc., in the amount of
$31,392.00 for the Department of General Services Administration.
PASSED AND ADOPTED this 24th day of March , 1988.
ATTBSTif
NATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
z4mx 7. &
ROBBRT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROV�I� TO FORM AND CORRECTNESS:
'A. DODG
ATTORNEY
RFC:bss:M649
-2-
XAVIER L. SUAR99, MAYOR
6
City Of MIAMI. FLORIOA
IN1IR•OFFIGQ MtMORANDUM
The Honorable Mayor and Members Der_
of the City Commission
Vi
Cesar H. Odio
City Manager
RECOMMENDATION:
4CFERENCES
ENCLOSURES
Resolution Authorizing
Requisition $10561
Purchase of Electric
Golf Carts/Personnel
Carriers
It is respectfully recommended that the City Commission adopt the
attached resolution awarding the purchase of eight Electric Golf
Carts/Personnel Carriers to E-Z Go of South Florida, Division of
Textron, Inc.
Total cost of this purchase is estimated to be $31,392.001 which
funds shall be available from the 1987-88 Fleet Management
Division, General Services Administration Department Operating
Budget, in the amount of $15,697.00 and the Senior Citizen
Specialized Policing Program Grant, from the State of Florida, in
the amount of $15,697.00.
BACKGROUND•
The General Services Administration Department has analyzed the
requisition received pursuant to requisition #10561, to furnish
Electric Golf Carts/Personnel Carriers.
Below is the award recommended to be made.
Vendor Oty. Description/Cost
E-Z Go of S. Fla. 8 Electric Golf Carts/Personnel
Division of Carriers
Textron, Inc. Unit Cost - $3,924.00
A non -minority vendor Cost for 8 - $31,392.00
Budgeted Amount: $31,392.00
11
$tea
CJ
Requisition #10561
Page 2
Ul Wig_ of Fly, 1987-58 Fleet Management Division, General
Services Administration Department operating Budget, Account
Number 420301-850 in the amount of #15,697.00 and the Senior
Citizen Specialized Policing Program Grant, Project Number
110034, Account Number 290907-840 in the amount of $15,697.00. A
total purchase of $31#392.00
Public Hearings/_Not__ices_ N/A
Assessable Pro ect: N/A
Attachment:
Proposed Resolution
Tabulation of Bids
2
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CITY OF MIAMI. FLORIDA
1144rER41Pf10E MEMOAANDNM
.O William J. Schaut DATE March 11, 1988 VILE
Chief Procurement Officer
Authorizing Award of
Requisition #10561
• Purchase Electric Golf
Aoh E. Williams, Director REFERENCES Carts/Personnel
General Services Administration Carriers
ENCLOSURES
This Department has verified with the Departments of Finance and
Management & Budget that funds shall be available from the 1987-
88 Fleet Management Division, General Services Administration
Department Operating Budget, in the amount of $15,697.00 and the
Senior Citizen Specialized Policing Program Grant, from the State
of Florida, in the amount of $15,697.00. Total cost of these
purchases is estimated to be $31,392.00.
FINANCE REVIEW AND APPROVED BY:
Carlos Garcia, Dir or
Department of Fina ce
BUDGETARY REVIEW AND APPROVED BY:
Frank R. May, Actin irector
Department of Man ement & Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
N/A
Sergio Rodriguez,Direc-
tor, Planning Dept.
N/A
Frank Castaneda, Direc-
tor, Community Develop-
ment Department
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