HomeMy WebLinkAboutM-88-0364r� G : r- .
MAY !. 00
AOL&AL'Di
;•� Kay 3, 1988
G" �` �•� �' Notion 88-384, item •107
e �'r ! �r�1►". + t B&yfront Park management
Trust
gherty City Commission Meeting
City Attorney April 14. 1988
(1)
Upon reoeipt and review of the above-oonfomred Agenda, it is
our judgement that the lotion taken by the City Commission on the
attached above-referenoed item is oorreotly stated as follows:
"A motion authorizing and direoting the City
Manager to allooate $100,000 to the Bayfront
Park Management Trust in order to allow them
to oontinue to operate through the end of
Fisoal Year 1988. the expenditures under said
allooation to be made in a000rdanoe with the
City Commission's stated restriotions and
limitations this date whioh have modified the
proposed budget submitted by said Trust."
You may oorreot your reoords a000rdingly.
LAD:RFC:bss:P847
oo: John Gilohrist
G. Miriam Maer
S7? - 301
P38-3d4
CI" OW MIAMI. FLORIDA
1NTiR4FF10E MEMORANDUM
*o Mayor t Commissioners
Cesar Odio- City Manager
room Rosario Kennedy AL.,
Vice-Mavor �l
/07
DIM Apri 1 8, 1988 VILE
susitc? Bayf ront Park Management Trust
Budget
WtatNCEs
ENCLoswots
Attached please find a final draft of the proposed budget for The
Bayfront Park Management Trust budget. Due to unforeseen printing
difficulties, the final document will be delivered Monday, April 11.
The budget was prepared by a subcommittee of the Trust headed by
Trust member Maritza Gomez of Deloitte, Haskins & Sells.
Thank you.
CC: Miriam Mayer
Alan Greer
Aurelio Perez-I.ugones
Matty Hirai
We r/lit
88-36ti
i-
IR8" 344
(4 �+F$= -BEz FR` i is LAW WEPT � p 02
I
C1tt OP MtAMI. FLO*INA
IN1�R4ffIC! MtMOAAWOVM
$*notable Mayor and Nembers April d, 1986
Ot the City 8onsission .�•,«,
taytrout Part management Trust
•ROM LuOia A. Dougherty R«cRtNrt• City Commission Meeting At*nda
City Attorney April 14, 1988, Ite11 0I07
tMe�esv�is � 1 �
The attaohed resolution should be reviewed by YOU at the
time you oonsider Agenda Ttes 0107 at the eeting Of
April 14, 1904.
LAD/ArCibssiPaaa
oo: Cesar a. Odio, Cit Manager
xatty airai. city lark
0
48-364
88"364
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11
DAYFRONT PAR►:
NOTES TO BUDGET ANALYSIS
------------------- •----------------------------
1. GENERAL
Thp bL:doet analys]s IC-r E'Ir' fr0'.t Farl (thp 'Ferri ") hes bev ,
preparcd using five different scenarios revolving around the
projected septinc cepacity for the FPri 's loroe tmphithcAtc.r.
See ting capacities under the five scenarics arc cs fellows:
A
Average
t+r^C ►] .a
Cori Ces:ion
Scenario
a Corte
Canati t';
Uritio-I
1
JJ1;)%.6
4.1: 7#0
Rouse
50%
7.0:'C)
Rouse
C
60%
4.
ROL'se
4
50%,
7, %.X10
140 Rouse
5
60i:
i(:).Q(,.)Q
No Rouse
Scenarios 1 End t are based upon the assumption that the Fart.
operates under the restriction: imp.£cd under the agrecrirr,t
between the City cf Miami (the "City") and Decor,a Ventorie
which limits the paid seating cepacity Pt the large
amphitheater to 4.00-seats. Scenarios 2. 4 and 5 assume
that the Fc.rl doe= nc•t hive tc o►crate under the V cci.a
Venture agreement and is not restricted to four thousand
tict..ets per event.
Scenarios 4 and 5 are prepared under the aFsumption th&t
the Rouse Company does not exercise its option to operatic the
food service operations at the Light Tower (see Note 5).
Scenarios 1 and 2 assume the Rouse Company elects to exercise
its option to oppratF the Light Tower't food service
operations.
The I✓a.yirc)nt F'ar.Ms.naCesrc-ni Trust Corporation (the- "Trust")
will be the mrnagener,t entit%- responsible for part-
opLratic+ns. Cost: ir)curred b: the Trust related to tee
opera -ions of the Fart will be reimbursed by the Fari (see
Ncite 10), .
T-ie Firl 'r lin gE omphitt,ec;ter is V,:.hc ulcc to held its fir_t
Event on February 11= . 1 d. All revence_ &r,d costs relat. d
to the, grand opcn]r)Q of the Furl t.avc been e-cluded from th_s-
budoct.
98-36n
ED
98-364
■►
■
2. DATE ADMISSIONS
The Ferl wall charor pi-ivctc p-omc•tr::rr. a minitrtom fee of
per cent on gross tics et selr_- (Efter sales to- ) for Major
Event£ stcoEd at the let -cc t+!?pPh3tr.=_r.trr. Tht tee of V., re-
cent a:: stendor-d industry practice. Pe-.'enoes eArned frcm
'� c�+t :s based + on ticlet s.,lc.s r_:cF,anc proiettEd }iC/Et'f%��
1 for cacti scEncr a at on overage tic► at
t pried of ton d-il lErs Fcr tact et end the fol lo6:ino pro. ectrd
m.:jor cents held for ca=h scsnariot
i
��nPrio
1
4
S
3, USER FEES
Mrs
1
4
4
g
The Park will charge users of the amphithetF to and other p+ari,
areos a fee for use of the Pori. The foe structure applied
will diffe-ent)ote between Frofit ard not-tor-proiit everts.
The Trust wishes to encourage active use of tt-e Farb.;
accordingly. the proposed reduced rate structure is designed
to increase parl octivity which would genrrate revenues
throog h concessions and ticlet sales.
Use of the Large Amphitheater will require additional
St-Curity, set-up before the event. insurance, janitorial
and other incidental costs after the event. All event
courdineto-s, promoters or sponsoring groups will be
responsible for all such costs in addition to the stated fees
for use of the facility (i.e. gate fermi).
The following table summarizes the Parl;"s proposed rate
structure:
Large f.mphi theater :
Fri•;rtA Fromn'_F:r_ t"C►:.j':> 4 lo.)". of oror_. rEcvirtt:
NonPrafit Events (geted) 4 + EX of gross rec&ipts
117t Gi.ted (free events) %
Fart Events
(o:itsidu 01 amr-hithcrter ) IL
The fc llowing table ster,mirizes the-- Try r-t f pro r-ctians of
events hE l d it t he 1 Hr gt ampr,i t twat Fr arid the port d.,r i no thL
eight months Prided Sc-pti_mber _.0. 1lr33 and tt.7 year endre
SF piraiLrr -fir, 19ha.
48-361
ED
q9-364
Ein►,t n nde d SWtt7nbr-r ,_:ri
Large Amphitheatert
t ry .-tE tv F,rrmotcrs 71 4 _ 4 `•
Nonprofit Everts (gated) 4 4 4 4 4
Not Getcd (f rwe t vents) 7 7 7 7 7
Fart Events 5 5 5 5
LC the FFir_Fl pr Er.dcA E&Lp•cf!'t r •:'';r. Sr
Scer,erlct
Large Amphithewtert
S
Private Promoters
NonFrofit Events (gated)
e
8 E
6
6
Not Gated (free events)
14
14 14
14
14
Fart Events 15 15 15 15 15
The gross receipts from staq;ng atz,id e•.ents fre reflected
with ga tv rdrt issions CS.tc -► IL ?,
4. CONCESSIONS
Concession re•:eMues are gencr,ted from. food and sundry sales
at the Far►. The Trust projects that the Pori will be able
to provide concession operc•tionc becinning October '1. 34iEB.
Accordinqly, no concession revenues are projected for the
e:r_ht months ended Septcmbr^r 1rr86. The Trust currently
ha- two options a ailatle for concession operations.
Option L - Tht• Fo.tsc Gornp-,ry hi.-s zr. cptic•n to operate food
sc.rv3ccs e,t the Light Tower and Foci Gardr,n. The rcntzl
arrangements with Vc�ucc for the Light lower are sub_tantiail•y
below+ m, rl et retcr fcr resteurrnt spe.cF in th:.• dc•wntmir-,
Accord.naly, the Cr.ty should concidrr renegntlatirg the_•
rer.tr l contrirrt tC, -r 1vE_ at & 7,71-e FaU1ta'-AC arrangf,rr:s_nt.
ff Ur,c'•-.-r the cur-rerrt agrecrtiert, reve.,ues lost _ aJeJ# .t
416" do* Aleit .Nrya Th, _ `
K 1GSS WI��id re� 11t. from the lo_s of additional revenucz
would hc4 a been gcncreted we re the Farl permitted to
accept bid= frcm other- operators for V--p Lice~t Tower4eStf` 0,04'... 2,
• L z-r v Ar•, h! t.hf-st p- �._r'.It` - l lie [_'�lr l V:: 1 1 c!-Arar t1 fr_r' C i
�iV.b Uf �c•1C£• acnLr:,ted Qtt thr_ cs't- :L,rrL:'r1J.1r.q tr,C Lr,,f,7W�ll
r.t the large ar..phithez-ter. Avel-arl: E-olvs fcr east, event is
pr-ojC`cter I it 61•!r(:t 1C-r CZirh t1CICt SA -I'd b+=f.-d 0'1 ti',C' rigR,�t%.'♦
of mz for vvents projected ;o tic? rtrayfc ! at t.l fa p,ar-i .
98-364
ED
99-361
C~ C
. Fe` to 1•rart ts - If the Rn_rsc Colr,por,y i'•FLiz: IFc"' elects tv
e:'t'r cist its Cptic"+. the F'arl 6*001 d rrCC ivt a Ye-
frOm ROLISO for use of the Licht Tower anJ ar a,nount to be
tioter'Ri-irl for the forl Garden.
In thr acccrr.p--%nyino budort on l•.nis. �cencriou 1 end 2 he•.c
b^en prepared ors..rri nr t h,,t t hi t:. opt ] rr, i =. u;'vrc i sE'i t.
Roose.
Q UM a - thculd FousrElect not to a ,ercIt-L its opt10"1S rs
dis.cutF;- d in option ]. tht TrLlSt &:111 H.CFpt b,ds for
establishing a rcr;.aurar.t at tyre Light Tower. In addition.
tht TrLrst will be permitted to c-pFr a.te c Arts III tht:
sc'rro.rnding amphiwall of the amphitheater and other earl.
areas.
Concession revenLIeE will bt' ot�nerat.r<d p-imar i 1 y from two
sources: laroe arnphithEater events and rest -arrant operations.
pr P Art,:.,i t heater €vents - ThE Parr;. will chi -roe a fee of
4r:rS: of selrs oeneratfa at the carts SUrrGundina the amphii all
at the large amphitheater. Aver6ge sales fcr each event is
proiected at 41.vt) for rach tiel E.t sold heated on the number
of major events projected to be staged at the part..
. 1;rFtH.+-Fnt - The projected rt:,nthly ba5E' rental for �4.0'
lccsing of the Light Tot yr rctta_1ri;nt is ass,-,mcd it
In addition, the Parl will charge additional rent based upon
of t:ro55 sales in c: cess of >Elerr:r.i► :i:r for the >e.r ended levy
SeptemhEr �r:�, 198ri. S� lei are projected to be 56:: ,ir.:ir:► for
the year ended Srptertrbur Zir, 195-;. The base rent is 1
comparable to rents charged in the downtown Miami area.
i':vr,rocle sales is b.1sec; upon a survFy of overaoe c omparat I v
sired restaurants in the downtown Miami area.
In the accompanying budget aneIN-sis, scr<narios, T. 4 and 5
he•vr been proparel assuming thc.t Pouse does not e::ercise its
option.
S. RECOVERY OF WAIVED FEES
Under thc cvrrent orrangvmuni with the Pcri c and Rccree,.tion
GFpart-.crt of the City ero the Pori., the Lit•; t-.a= thirty ec,._
R.Fl:at.lE= tc, g+vc to cori.;nity Ot lEntFd C-vC..ts at no charr,r.
The T rest has i•s1 cd the, City to estzblish a,-, a: --count in its
entrr, riSE fund for the p.rrprrsF of re:n-trursira the Fart:: for
the rer.tz i fees waived by the (.its. Tlit rentc,l fee for
no -,profit frry events is prc.1c•ctcd to be- per event.
R9-;34 iJ
ED
A8-364
4' C
6. DOCKAGE FEES
Tht Fort will chrro: a rer,tcl fr:r for Litt of dctl spacfF L;
COm,-T,crcICI treft. c3ti-erAted ere besed Upon a
mc-1thl y d-10 fPL, of a-io an aVera!:;r U'
thr-ec comrercitl bna�s cc•r-lttryi A- cf 41-1ri1 14P8 and thrz.'?nh
�•:ptP �'_•rr 152;' o-,d four crmn.E: 2i:l be t-- corr,ritteJ o_10']-..J
thy- vc-=� endc-d Spp� vmbvr 1Sc:= . Tht pra.•ected rent-,i rzaic
I*- bes'!Pr L-Pf- a CC-1mr,i:rl<<n of do_I t-ft'c for CGr•'r-CrC10l crift
in thy? M:e-li ere&.
7. OTHER REVENUES
The TrUE•t prcjetts tnet incorr from, licenstc to conduct
television com-mercials. film proiocts end related operations
wil l appro: im.rte t-5.Television and film permit
re:enUes are e::pected to be ge:-nerated during the yee- ended
September 70, 1SF4.
In add_tlon. the Trust aftticipetfs entering into rental
arrangements with commerciel lending lnstitwtions to allow
placinc ::i_1t0nat3c tr:l ler m;%c'tine- in the F .F:rl . The TrL:et
protects two m,rchir,e�_ to ha p1�cEd in the Far-1 try 9 April 1-f
With prt-.)acted refitr.l irncon•: of tl.r:,:,,, per month for Each
me -chine in opertticn.
6. MAINTENANCE REIMBURSEMENT
The City of Mian,i will proiide for p6rl m,air, tenar,ce.�� w+,
(ree't CgA'Mq 0V '00tOP 0 x aL*,e Ave re Asov
9. MANAGEMENT EXPENSES c/ V
The Trust is e. 11T1ted agency of the City of Miami tf,ct is
responsible for the: mar,e.cerier,t t;f ell Farl opr:raticns. The
rmcnaaen:cnt e. penfF rt^pr f.:,e;,t a reimb--:r%emc rtt cl operetinc
costs to thtr Tru_.t by the Fart . SeE CLImn-c ry Of Mana.•grment
E:,pe-rscs att,ched herrin. Tht c•:,pcn%c-s for fiscal year end.,-:
Septumber 190u are prcjcctcd to be The
1Or the cicil-it m.or.the c,.dtd SCPtcrt•t•ar art pr71-rated
for the of operattrwiZ using thr 1965 bucgrrted aRiGt:r!_
E..,th ecl%t= fc•r 1SFr: erE to rUTn,rn, a f,prli s
10. OTHER COSTS
Tttc COY o' r•ilelr i �:� i 1 Fr` al •_0_ is i,t-fo•_irtpd with cap- tit
of the For; ' e phy=lcrl plant er i inn -prance.
S- Lir . t y .-r;d otl i i t.A E E. c is- t s,
R8-36,j
ED
A8-364
C f
1 --AN FF,DI4 i FA 4 hANGEMENT t kUST CUt-.f- G!,AI 1 Uhl
SUMMF4-N C= MANAGEN-14T E XPENEES
FOP-: THE VEAF._. ENAL, SEFTEM6EF, Z;i►, 1489 (NOTE 91
----------------------------------------------------
MANt4GLHLI,,T E) F ENW i
Salary End wnces
Employee benefits
Tt 1 ephc-nc
Office supplies
For tage
:, ;;►C► i
Office equipment
Marketing and promotion
I So ►�:►�:,
Travel and entertainment
Professional fees
15,c►r::6
Other
15,►:.(:,i►
Total operating expenses
!y?6.75ir
Note is Salaries and wages
General Manager 040, C 0C,
Full-time office assistant 20,00'.)
Maintenance Supervisor 25,000
t1pintenz,nce crew (4 employers) 4t;►,i►QQ
t1215, t:rt>i,r
ssr=s=WWsas
The Trust is in the process of defining the job descriptions for
the employees identified above and will Le conducting a job search
to fill the position of general manoger. As E result, the salaries
outlined above are estimates and are sub3ect to changes based upar;
the results of the Trust's efforts.
Noty 21s Office saLti pment
Amount represents a one-time e::pense.
Nei fib,=
ED
99-364
4 0
CITE OR MIAMI. P60111I0A
101
I14TE04FFICE MEMAAARO{fl�l
"n u n '"' 2' 3
*o Cesar Odio e•TE March 31, 1988 ME
City Manager
roloo Rosario Kennedv
Vice Mayor
tueAEct Commission Agenda
April 14,
Rcrtoemcas Bayfront Park Management
Maintenance Budget
On the April 14, Commission agenda, please schedule presentation of
and request for approval of the Bayfront Park Management Trust
budget and master plan for the management, operation and maintenance
of Bayfront Park for the year 1988-89.
By copy of this letter, I am requestion that the Law Department
prepare the necessary resolution.
Thank you.
cc Aurelio Perez-Lugones
Miriam Maer
Alan Greer
E)
A8-364