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HomeMy WebLinkAboutR-88-0339J-88-354 4,/ 14;'88 •' RESOLUTION NO. NS-33ii A RESOLUTION WAIVING THE REQUIREMENTS FOR COMPETITIVE SELECTION PROCEDURES FOR THE SELECTION OF A CONSULTANT TO PROVIDE ARCHITECTURAL, F,NGINEF,RING AND PROJECT MANAGEMENT SERVICES FOR THE "ORANGE. BOWIE MODERNIZATION PROJECT"; RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S WRITTEN FINDING THAT A VALID PUBLIC EMERGENCY EXISTS JUSTIFYING SUCH WAIVER FOR SAID PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH KUNDE, SPRECHER, YASKIN 6 ASSOCIATES, INC., AS SAID CONSULTANT FOR THE PURPOSE OF PREPARING PLANS AND SPECIFICATIONS FOR FAST -TRACK COMPLETION OF PHASE I OF SAID PROJECT; ALLOCATING AN AMOUNT NOT TO EXCEED $60,000 FROM THE SPECIAL REVENUE FUND ENTITLED "METRO-DADE TOURIST BED TAX", PROJECT NO. 195001, FOR SAID CONSULTANT'S FEES FOR THE INITIAL PHASE OF SAID PROJECT, AND FURTHER AUTHORIZING THE CITY MANAGER TO MAKE ARRANGEMENTS FOR SHORT-TERM AND/OR LONG- TERM FINANCING FOR THE CONSTRUCTION OF THE TOTAL PROJECT AND FOR THE BALANCE OF CONSULTANT FEES, SUBJECT TO THE REVIEW AND APPROVAL OF SUCH FINAL ARRANGEMENTS BY THE CITY COMMISSION. WHEREAS, existing Orange Bowl Stadium use agreements with its two major tenants, the University of Miami and the Orange Bowl Committee expire in 1990 and 1991, respectively; and WHEREAS, the City desires to enter into new long-term agreements with said tenants for playing their football games in the Orange Bowl Stadium; and WHEREAS, during several public hearings, both the University of Miami and the Orange Bowl Committee have stated that major improvements to the Orange Bowl Stadium are conditions precedent to their executing any subsequent long-term use contracts; and WHEREAS, the City has initiated a project for said stadium improvements which includes press box renovations, revamping the elevator system, installation of a new communications system in the press areas and a new public address system, and construction of new ramps, concourses, concession stands and restrooms; and CITY COMMISSION MEETING OF APR 14 1988 EsoturioN mo. 88-339% 'MARKS N I WHEREAS, said project has been liviled into two phases: the first pertaining to press box and elevator improvements at a proposed construction cost of $g5010001 and the second encompassing the balance of elements prev i-)usly described at a proposed construction cost of $14,050,000; and WHEREAS, said tenants require c,:)mpl Ntion (-)f Phase I of said project by September 1, 1988 anil completion of Phases II by September 1, 1989; and WHEREAS, the architectural and engineering firm of Kunde, Sprecher, Yaskin & Associates, Inc., has successfully served as consultant for eight (8) Orange Bowl projects over the past 21 years; and WHEREAS, Kunde, Sprecher, Yaskin & Associates, Inc., is fully qualified and has adequate financial, personnel and other such resources to perform the require(I work for said Project, and to complete said work within the stated deadlines with respect to Phase I; and WHEREAS, failure of the City to show a good faith effort in making stadium improvements will result in the tenants not entering into long-term agreements and will further result in major revenue losses to said facility causing undue and unnecessary financial hardship to the City; and WHEREAS, the City Manager has made a written finding that a valid public emergency exists under the above facts; and WHEREAS, funds for presently engaging Kunde, Sprecher, Yaskin & Associates exist in the Special Revenue Fund, entitled "Metro -Dade Tourist Bed Tax", Project No. 195001; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: SECTION I. The recitals contained in the preamble to this Resolution are hereby incorporated by reference thereto and adopted as if fully set forth in this Section. SECTION 2. The City Manager's finding that a valid public emergency exists justifying such waiver for said Project is hereby ratified, approved and confirmed. -2- NS-339 SECTION 3. By an affirmative vote of 4/5ths of the members of the City Commission, the requirements for Competitive Selection Procedures for the selection of a consultant to serve as architect, engineer and project manager for the "Orange Bowl Modernization Project" are hereby waive1. SECTION 4. The City Man,iger is hereby authorized to execute an agreement, in a form acceptable to the City Attorney, between the City of Miami and Kunde, Sprecher, Yaskin 6 Associates, Inc., as consultant, for the purposes of preparing plans and specifications and for the fast -track completion of Phase I of the Project. SECTION 5. An amount not to exceed $60,000 is hereby allocated from the Special Revenue fund entitled "Metro -Dade Tourist Bed Tax", Project No. 195001, for said consultant's fees for Phase I of said project. SECTION 6. The City Manager is hereby further authorized to make arrangements for short-term and/or long-term financing for the construction of the total project and for the balance of consultant fees, subject to final review and approval of the City Commission. PASSED AND ADOPTED this 14th day of ATTE MATTY HIRAI, CIT BUDGETARY REVIEW AND APPROVAL: AA MANOVA.^, SURANA, nIRECTOR MANAGEMENT AND BUDGET DEPARTMENT PREPARED AND APPROVED BY: /111� R CLARK CHIEF DEPUTY CITY ATTORNEY , +.iro v . ER L. M A Y O FISCAL REVIEW AND APPROVAL: 1S CA RCIA, DIRECTOR FINANC9-DEPARTMENT APPROVE AS TO FORM AND CORRE ESS: L I A. DOUGHERTY CITY ATTORNEY -3- 98-33.9 T or CITY OF MIAMI, FLORIOA INTEROFFICE MEMORANDUM L� TO Honorable Mayor and DATE VAR �L , 1�ME Members of the City Commission V 1 88 F-ROM Cesar H. Odio City Manager RNCO!@lSNDATION s SUBJECT Resolution for Orange Bowl Modernization Project RE:ERENCES ENCLOSURES It is respectfully recommended that the City Commission adopt the attached resolution which waives the competitive selection procedures for the selection of a consultant to serve as architect, engineer and project manager for the "Orange Bowl Modernization Project" based on the City Manager's written finding that a valid public emergency exists justifying such waiver. The resolution also authorizes the City Manager to execute an agreement with Kunde, Sprecher, Yaskin & Associates, Inc., the proposed consultant, to prepare plans and specifications for the entire project and to fast -track completion of Phase I of the project, with funds in the amount of $60,000 to be allocated from the Special Revenue Fund entitled "Metro -Dade Tourist Bed Tax" for consultant fees for this phase. The City Manager would also be authorized to identify financing for construction of the total project and the balance of Consultant fees. BACKGROUND: The City Administration, after public meetings with the two major tenants of the Orange Bowl Stadium, the University of Miami and the Orange Bowl Committee, has determined that there exists an emergency need to carry out a new project entitled the "Orange Bowl Modernization Project". The Administration held three separate recorded meetings with said tenants and other interested parties at the Athletic Club in the Orange Bowl Stadium on February 5, March 14, and March 25, 1988. The result of these meetings is that the University of Miami and the Orange Bowl Committee are both desirous of entering into new long term agreements (15-year term) with the City, if the City will meet their Orange Bowl improvement and modernization demands, which include: 1. 3rd, 5th and 6th level press box renovations and improvements, 2. Revamping of existing elevator system and the addition of a new elevator system to the press box levels, �G--I 98-33V Honorable Mayor and Members of the City Commission page 2 of 3 3. A new communications system throughout the four press box areas, 4. A new stadium public address system, 5. New ramps and concourses, 6. New concession areas and new restroom facilities. The above elements have been divided into two phases as follows: Phase I - Press Boxes and Elevators Estimated Construction Cost .............$850,000 Project Elements: Renovate 3rd, 5th and 6th Press Boxes Revamp existing Press Box Elevators Additional Press Box Elevators Phase II - Major Stadium Improvements Estimated construction cost ..........$14,150,000 Project Elements: New Stadium PA System New Ramps and Concourses New Concession Areas New Restroom Facilities The University of Miami and the Orange Bowl Committee require that the Phase I portion be completed no later than September 1, 1988 and that Phase II be completed by no latter than SontamhPr t. 1989. The negotiation and execution of subsequent long term agreements with these tenants is conditioned upon the City's good faith effort to complete the project. Failure of the City to comply with the above mentioned demands by the deadlines imposed would place undue and unnecessary financial hardship on the City because of the absence of these tenants and subsequent, disastrous revenue loss. To demonstrate the City's good faith effort, an architectural and engineering firm must be immediately engaged as consultant to meet the September 1, 1988 deadline completion date for Phase I of the project. With the consultant on board at this time, completion deadline for the subsequent construction phase can be easily met. The Administration recommends the selection of Kunde, Sprecher, Yaskin & Associates, Inc., to provide the architectural design and engineering and fast -track construction management services for the "Orange Bowl Modernization Project". Kunde, Sprecher, Yaskin & Associates, Inc., has been providing the City with � i% Honorable Mayor and Membgrs of the City Commission page 3 of 3 architectural design and engineering services for the Orange Bowl Stadium over the past 21 years as follows: 1967 West Stands Addition 1967 New Press Box 1974 Modernization Study 1975 Development of Scoreboard Plans 1984 Concrete Seating Slabs & Joists 1985 Press Box Canopy 1986 Athletic Club 1966-7 New Press Box Addition With their years of Orange Bowl experience, Kunde, Sprecher, Yaskin & Associates, Inc., are able to commence work immediately using Orange Bowl plans and records already in their files to develop the plans and specifications needed to prepare construction documents in time to meet the deadlines mandated by the University of Miami and the Orange Bowl Committee. Kunde, Sprecher, Yaskin & Associates, Inc., has sufficient architects, engineers, designers, draftsmen and fast -track project managers on its staff to immediately mobilize on this project. Over the years, Runde, Specher, Yaskin & Associates, Inc., has worked with the University of Miami and the Orange Bowl Committee and understands their needs at the Orange Bowl. Funding in the amount of $60,000 to cover consultant fees for the initial phase is available in the Special Revenue Fund entitled "Metro -Dade Tourist Bed Tax", project No. 195001. The attached resolution would further authorize the City Manager to identify financing for the construction of the entire "Orange Bowl Modernization Project" and for the balance of consultant fees for subsequent phases. An amendment to the Capital Improvements Ordinance No. 10347, adopted October 22, 1987, will be submitted at a future Commission Meeting, along with contracts for construction of the project. SUBJECT ORANGE BOWL MODERNIZATION PROJECT/Emergency Waiver Competitive Selection REFERENCEProcedures for Consultant Based on demands made by the two major Orange Bowl Stadium tenants, the University of Miami and the Orange Bowl Committee, at three public meetings attended by these tenants, City staff and other interested parties on February 5, March 14 and March 25, 1988, I have determined that there exists a valid public emergency requiring the protection of the welfare and convenience of the City of Miami by means of a waiver of the requirements for Competitive Selection Procedures for the selection of a consultant for the subject project. Said consultant is to provide architectural, engineering and project management services for said project, to prepare plans and specifications for the work, and to fast -track completion of Phase I of the project by no later than September 1, 1988 as mandated by said tenants. Additional justification for this finding of an emergency is based on the fact that Pwiatino rnntrAntg with said tenants will expire by 1991 and upon said tenants' position that negotiation and execution of subsequent long-term agreements are conditioned upon the City's good faith effort to meet such demands and complete the project as they require. Failure of the City to comply with said stadium improvement demands will jeopardize the long-term agreements and will result in a disastrous revenue loss to the Orange Bowl Stadium.