HomeMy WebLinkAboutR-88-03051-88-325
03/30/88
RESOLUTION NO. '44-30!'
A RESOLUTION APPROVING THE DONATION TO THE
CITY OF A COMPUTERIZED SCOREBOARD/MESSAGE
BOARD SYSTEM, TO BE CONSTRUCTED BY AMERICAN
SIGN AND INDICATOR CORPORATION (AS&11 AT FOUR
(4) CITY OF MIAMI PUBLIC FACILITIES;
AUTHORIZING THE CITY MANAGER TO SUBMIT A
LETTER OF ACCEPTANCE, IN SUBSTANTIALLY THE
ATTACHED FORM, AND TO EXECUTE SUCH DOCUMENTS,
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS
MAY BE NECESSARY TO IMPLEMENT SAID DONATION,
WHICH DONATION RESULTS FROM THE CONCERTED
EFFORT BY COOGAN ENTERPRISES, INC., AN
AUTHORIZED REPRESENTATIVE OF AS&I, SAID
REPRESENTATIVE BEING AUTHORIZED TO SECURE, AT
NO COST TO THE CITY, APPROPRIATE
SPONSORS/DONORS OF SAID SYSTEM; SAID
ACCEPTANCE BEING SUBJECT TO THE PROVISIONS AS
SET FORTH IN SAID LETTER OF ACCEPTANCE AND IN
THE ATTACHED SCHEDULE.
WHEREAS, the Department of Parks, Recreation and Public
Facilities has determined that improved visual communications at
the Orange Bowl Stadium will enhance overall stadium operations
and marketability, and make events more attractive to attendees;
and
WHEREAS, said Department and the Department of Conferences
and Conventions have further determined that a state-of-the-art,
computerized message board system will improve the marketability
of City facilities and serve to increase promotions for scheduled
events; and
WHEREAS, American Sign and Indicator Corporation (AS&I) has
offered to design and construct, at no cost to the City, a state-
of-t'he-art, computerized Scoreboard/Message Board System at four
(4) City of Miami public facilities: the Orange Bowl Stadium,
the Miami Marine Stadium, the Coconut Grove Exhibition Center and
the City of Miami Convention Facility at the James L. Knight
Center; and
ATTMi, 0";17,,7. 7 S
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CITY COMMISSION
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WHEREAS, said system will consist of one (1) color animated
and one (1) black -and -white animated scc-_)reboard inside the Orange
Bowl Stadium, one (1) color animated message board in said
Stadium parking lot, and three (3) ad1 itional color animated
message boards, one at each of the following: the Marine
Stadium, the Exhibition Center and the Convention Facility; and
WHEREAS, the total estimated value of said System is $4.3
million; and
WHEREAS, Coogan Enterprises, Inc., an authorized
representative of AS&I, has offered to secure, again at no cost
to the City, up to eight (8) major sponsorships for the donation
of said System; and
WHEREAS, contributions from such sponsorships will be
sufficient to defray the entire cost of the Scoreboard/Message
Board System and will entitle said sponsors to certain
advertising rights within the System; and
WHEREAS, the City Manager shall have Prior approval over all
prospective sponsorship, and the design and location of all
System components; and
WHEREAS, similar sponsorship offers have been accepted and
implemented by other local and state public agencies, including
Miami -Dade Community College (South Campus gym and baseball
field) and Leon County's Civic Arena; and
WHEREAS, the System offered by AS&I and Coogan Enterprises
has been reviewed by appropriate City staff and found to meet the
City's needs for visual, computerized communications that are
suitable for City public facilities; and
WHEREAS, both AS&I and Coogan Enterprises have been found to
be well -qualified in the communications industry with excellent
reputations for projects of similar size and scope, and have
adequate resources for the implementation, operation and support
of the proposed City of Miami Scoreboard/Message Board System;
and
- 2 -
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WHEREAS, said System will enable the Department of Parks,
Recreation and Public Facilities to not only increase overall
revenue production but to provide public service announcements
for the benefit of the community;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section I. The donation of a computerized
Scoreboard/Message Board System, to be constructed by AS&I at
four (4) City of Miami public facilities, is hereby approved.
Section 2. The City Manager is hereby authorized to submit
a letter of acceptance, in substantially the attached form, and
to execute such documents, in a form acceptable to the City
Attorney, as may be necessary to implement said donation.
Section 3. Said acceptance is hereby subject to the
provisions as set forth in said letter of acceptance and in the
attached schedule.
PASSED AND ADOPTED this 14th day of April 1988.
V •
XAVIER L. SUAREZ
MA OR
ATT
MAT HIRAI, CITY CLERK
PREPAR AND APPROVED BY:
ROBERT F . CLARK
CHIEF DEPUTY CITY ATTORNEY
a
AS TO FORM AND CORRECTNESS:
(JdVCIAA. UGHERTY
CITY ATTORNEY
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in
City of Mimi
Scoreboard/message !bard System
for City Public Facilities
$ C M R D U L s
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All privilegee erns rOpen) a11)111tiso affected by the
Implementation of the donation of the system shall be
subject to applicable provisions of existing and/or future
agreements with major tenants at the specified facilities.
2. M
AB&I will be designated an the exclusive limn for the design
and supply of the system for a ten-year period.
Sponsorships affected through Coogan Enterprises shall
likewise carry a ten-year term. These periods may be
extended by City under mutually agreed upon terms. Coogan
Enterprises shall have a 180-day period during which it is
to secure sponsorships, which may be extended by the City
Manager.
J . Ttit SYSTSH
The electronic Scoreboard/Message board System furnished to
the City of Miami shall be as depicted in approved print
numbers W-183, W-186, W-187, W-188-A-1, and W-188-A with
approved modifications for sponsor panels.
4. CITY APPJWALS
The City of Miami shall have prior approval rights for the
final design of the System, for individual sponsorships
secured by Coogan Enterprises, for location of each panel,
sign and board, and for individual ad copy And/or graphics
desired by sponsors.
s. CITY RESPOrBIRLILITI68
City will provide an operator/programmer for the system
during all activities or its use, will bear the risk or loss
and shall secure public liability and property damage
insurance for the System, and shall provide all primary
power and conduits.
6. COOGAN EWZRPRrSRS RE8P0l18IerL1T1ZR
Coogan shall negotiate and secure necessary sponsorships for
the donation or the System within the specified terml will
submit sponeorehips to City for epprovelj will accept
sponsor contributions for said donations will execute,
necessary documents with sponsors to affect donations* and J
privilegee; will obtain all necessary permits and approvals I
for installation of the system; will install the systeal and
will train City's operator/programmer.
7. ap"B0R PRIVILEGE
Approved and accepted sponsors shall be entitled to display
Its corporate logo and message on the ad panel on orange
Bowl Scoreboards, and wiii have limited adve+rtielnV
privileges on the remote message board.
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Cittt of Miami._Yloriba
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XAVIQR L. SUApE: 7 rr a,�,Re. r�oe,oA »t»-bib•
Mav�a ��r
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Mr. Jerry Coogan
Coogan Enterprises
3300 Galan Drive
Kenner, LA 70065
REt CITY OF MIAMI SCOREBOARD/M288AGt 90MW SYSTEN
Dear Mr. Coogan:
The City of Miami hereby accepts, pursuant to Resolution No.
88- 305 adopted on April 14, 1988, the donation of a
Scoreboard Message Board System to be constructed by American
Sign and Indicator Corporation. Further, the City of Miami
hereby grants to Coogan Enterprises, Inc., as an authorised
representative of American Sign and Indicator Corporation,
subject to the provisions of said resolution the exclusive right
for a period of 180 days from the date of this letter to seek an
appropriate sponsor or sponsors who shall purchase from Coogan
Enterprises, Inc. said System, comprised of the Orange Bowl
Stadium scoreboards and four (4) remote message boards, subject
to applicable provisions of existing and/or future facility use
agreements and to the following conditions:
1. The City of Miami Scoreboard/Message Hoard System
shall be described in approved print numbers W-
185, W-186, W-187, W-188-A-1, W-188A.
2. Sponsor shall have exclusive non-competitive
advertising rights on specified Orange Bowl
Scoreboard Panels and for specific advertising
time on the Scoreboard Displays. Exclusive non-
competitive rights do not extend to remote message
boards, nor exclude event sponsor advertising
elsewhere on the Orange Bowl Scoreboard. The term
of rights shall be ten (10) years with the option
to renew such rights under terms mutually
acceptable to the City of Miami and the sponsor.
3. Sponsor shall be entitled to display its corporate
logo and message on the advertising panels) of
the Orange Bowl Stadium scoreboards, and limited
advertising rights on the remote message boards.
4. All advertising copy shall be subject to approval
by the City of Miami.
5. Coogan Enterprise, Inc., shall be responsible for
operator training.
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Jerry Coogan
Page: Two
G. The City of Miami will provide a
programmer/operator for all activities during
which the System will be in use.
7. The City of Miami shall bear the risk of loss and
shall secure public liability and property damage
insurance on the System.
S. American Sign and Indicator Corporation will
commence manufacture of the System upon receipt
of an executed agreement(s) between the City of
Miami, the sponsor(s), and/or Coogan Enterprises,
Inc., and after obtaining all necessary permits,
variances, approvals and inspections.
9. In the event that Coogan Enterprises, Inc., fails
to secure a suitable sponsor or sponsors within
the 180 day period, the City of Miami at its
option, may extend the exclusive right for an
additional period or may cancel.
10. It shall be the responsibility of Coogan
Enterprises, Inc., as authorized representative
of American Sign and Indicator Corporation, to
install the System. However, the City of Miami
shall be responsible for all primary power and
conduits.
H. ODIC
CITY MANAGER
A :
PMT
i
TY HIRAI,
CITY CLERK
TO FORM AND CORRECTNESS:
p%.ses n.
ITY ATTO
88--z0r
SS-305v,
CITY OF MIAMI, FLORIDA 0
39
INTEROFFICE MEMORANDUM
To Honorable Mayor and DATE Ail 3 i 1988 ALE
Members of the City Commission
sulJEG• Donation of Scoreboard/
Message Board System
FROM Cesar H . Od i o REFERENCE!
City Manager
ENCLOSURES
RZC014MSNDATION:
It is respectfully recommended that the City Commission adopt the
attached proposed resolution approving the donation of a
computerized Scoreboard/Message Board System, to be constructed
by American Sign and Indicator Corporation (AS&I) at four (4)
City public facilities, and authorizing the City Manager to
submit a letter of acceptance and to execute the necessary
documents to implement said donation, which results from the
efforts of Coogan Enterprises, Inc., an authorized representative
of AS&I, which will secure, at no cost to the City, major
sponsorships for the donation of said system.
The value of this donation is approximately $4.3 million.
BACKGROUND:
The Department of Parks, Recreation and Public Facilities has
determined that improved visual communications at the Orange Bowl
Stadium will enhance overall operations, marketability and
revenue at that facility, and will make its events more
attractive to the public at large. Additionally, exterior
message board signage at the Orange Bowl and other major City
facilities would further improve their marketability and provide
continuous promotion of scheduled events and activities,
resulting in significant revenue increases.
To meet these needs, the Department and other affected City staff
have met with a representative of American Sign and Indicator
Corporation. This firm has offered to design and construct a
state-of-the-art Scoreboard/Message Board System at four (4) City
of Miami facilities. All components would be computerized,
electronic communication boards, and are as follows:
One (1) 58' x 35' electronic scoreboard with color panels,
color -animated matrix and message boards, and one (1) 58' x
18' electronic scoreboard with black -and -white animated
message board -- both to be located inside the Orange Bowl
Stadium.
39 -/
R9-305,
Honorable Mayor and
Members of the City Commission
Page 2
Four (4) remote 26' x 14' color animated message boards, to be
located on the exterior of each of these facilities: the
Orange Bowl, the Miami Marine Stadium, the Coconut Grove
Exhibition Center, and the City of Miami Convention Facility
at the James L. Knight Center.
While the value of the system is estimated at $4.3 million, the
entire system will be donated to the City of Miami through Coogan
Enterprises, Inc., an authorized representative of AS&I. Coogan
Enterprises will secure,.at no cost to the City, up to eight (8)
major sponsors, whose contributions will defray the System's
cost. With the prior approval of the City Manager, these
sponsors will be granted controlled advertising rights within the
confines of the System.
The administration has closely reviewed the offer of AS&I,
located in Spokane, Washington, and finds their offer highly
attractive and more than adequate to meet the communications and
revenue needs of the City's public facilities. The firm is well
qualified and has an excellent reputation for implementation,
operation and support of similar projects. Furthermore, similar
sponsorship offers have been accepted and implemented by other
public agencies, including Miami -Dade Community College (South
Campus Gym and Baseball field) and Leon County (Civic Arena).
The Scoreboard/Message Board System will consist of the following
phases:
Phase I: Coogan Enterprises, Inc., will develop and secure
corporate sponsorships for the System, expected to
be in excess of $4.3 million. All prospective
clients for sponsorship will be approved by the
City Manager. Sponsorship contributions will be
made to Coogan Enterprises, Inc.
Phase II: The City Manager will approve necessary documents
for each corporate sponsor, which will effect the
donation and grant controlled advertising
privileges within the System for a specific period
of time.
Phase III: AS&I, with final City Manager approval, will custom
design the System's equipment, including sponsor
panels, and deliver and install at each site. The
City will provide electrical current to the signs,
necessary trenching, conduit to the structure and
an electrician to perform the hookup.
•
FI
Honorable Mayor and
Members of the City Commission
Page 3
The attached resolution would approve this donation and authorise
the Manager to affect its implementation, via a letter of
acceptance and other necessary documentation acceptable to the
City Attorney. A schedule is also enclosed which highlights the
terms of such donation.
It should be noted that the Scoreboard/Message Board System was a
topic during the general public meetings held for the Orange Bowl
Modernization Project, and was endorsed during those meetings by
the stadium's two (2) major tenants, the University of Miami and
the Orange Bowl Committee.
A8-30S. ..
%mth Campus
tWvhlnn nf IlcalthIWO F.ducston
and intcn•tdlcldatc . �rtire
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Miami. I'llrrida 31 l h i iqi
MMIAMI.-DADE
COMMUNITY COLLEGE
Numtxr cme in Anxricx.
September 1, 1987
Mr. Jerry Coogan, President
American Sign 6 indicator Corporation
P. 2910 Fancher Way
1pokane, WA 99212
Dear Jerrye
In response to our prior meetings and conversations, ve will be
meeting with the Miami -Dade Community College Board of Trustees
for final approval of the project in late September.
In discussions with the College purchasing area, the Vice President
for Administration, and a review by the College's attorneys ve have
determined that it is not necessary for the College to utilize any
purchase orders or bid procedures in this project. As the project's
foundation is based on a corporate contribution or donation of the
proposed equipment, this procedure is not relevant.
As soon as the Miami -Dade Community College Board of Trustees gives
us the okay, ve will be able to issue you a letter of intent as
agreed to expedite and implement the project.
Sincerely,
Dr. James �l Harv(y )
Associate can/Athletic Director
P
99-30try,..
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