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HomeMy WebLinkAboutR-88-0292J-88-290 4/1/88 RESOLUTION N0.89"292 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY WITH PIECO INC. TO PROVIDE EMERGENCY ENVIRONMENTAL SERVICES TO BE SUBMITTED AND APPROVED BY THE FLORIDA STATE DEPARTMENT OF ENVIRONMENTAL REGULATION IN CONNECTION WITH THE GROUNDWATER CONTAMINATION PROBLEM DISCOVERED AT THE SOUTH DISTRICT POLICE SUBSTATION SITE AT A TOTAL COST NOT TO EXCEED 120,000 WITH SAID FUNDS TO BE PROVIDED FROM FUNDS APPROPRIATED TO THE SOUTH DISTRICT POLICE SUBSTATION CIP PROJECT NO. 312008 AND SAID PROJECT TO BE REIMBURSED LATER IF AND WHEN FUNDS ARE RECEIVED FROM TH STATE OF FLORIDA UNDER THE STATE UNDERGROtj PETROLEUM ENVIRONMENTAL RESPONSE ACT OF ` 6 (SUPER ACT). WHEREAS, the City has authori tr on a police substation at Beacom Boulevard a lagler et; and WHEREAS, during demolitio of sting ildings and appurtenances on the site a groundwat con on condition was discovered; and WHEREAS, State 1 dir that such contamination be cleaned up by State cer ed li ed environmental services firms; and WHEREAS, the Sta Department of Environmental Regulation r s the aluation phase of cleanup include a Quality uranc oje Ian, a Contaminant Assessment Report and a me ion an. WHERE his time only one firm, PIECO Inc., has on wi Dade County Department of Environmental Regulation aan ent joepted contract unit prices to perform such "mom MEETING OF APR 141988 TION No. 88-2 ! a WHEREAS, the estimated cost for the service on a time and material basis is estimated by PIECO to be less than $20,000 and will take approximately 8 weeks to accomplish; and WHEREAS, funds to cover the cost are available from funds already appropriated to the South District Police Station CIP Project No. 312008; and WHEREAS, the State of Florida Super Act provid possible reimbursement of such expense and if a when ,nt is received the South District Pol a tion 1 be reimbursed; and IHEREAS, the bids for the substation stru on wer i March 29, 1988; and IHEREAS, in accordance with Co ct ents, r held for 120 days; and IHEREAS, the extent of co ina is tical to the construction schedu es; and IHEREAS, the Direct o ent of Public Works ity Manager rec nd at the City enter into an with PIEC to ide a necessary environmental n order accommo to award date and construction of the th Distr t Police Substation; REF RESOLVED BY THE COMMISSION OF THE MI -c on i. The City Manager is hereby authorized to an ent in a form acceptable to the City Attorney eon to provide environmental services necessary for of groundwater contamination at the site of the rict Police Station at West Flagler Street and Beacom ction 2. Funds for the cost of the services shall be pruviucu From funds appropriated to the South District Police Station CIP Project No. 312008 with reimbursement to said Project when funds are received from the State of Florida under the terms of the SUPER Act. - 2 - Rescinded by R-88-0505 89-292... fk 0 Passed and adopted th/s14 day of April T01r"" -3- Rescinded by R-88-0505 002-- P so CITY OF MIAMI, FLORIDA INTER4FFIGE MEMORANDUM �O Honorable Mayor and Members DATE MAR 3 1 1988 e/LE B-3219 of the City Commission SUDACT SOUTH DISTRICT POLICE SUB- STATION Resolution Authorizin City Manager to enter into FROM REFERENCES Agreement with PIECO, INC. fo Cesar H. Odi Environmental Services City Manager ENCLOSURES CIP Project No. 31200P RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution authorizing the City Manager to enter into an Agreement with Pieco, Inc. in a form acceptable to the City Attorney to perform environmental services required by State Law in conjunction with the groundwater contamination at the South District Police Substation at a cost not to exceed $20,000; said funds to be provided from funds already allocated to the South District Police Substation CIP Project Mo. 312008. BACKGROUND: The Department of Public Works has determined that there is an emergency need to perform investigative environmental services at the Solith District Police Substation Site. During demolition of existing buildings and other appurtenances on the South District Police Station site gasoline contaminated groundwater was discovered by Metro Department of Environmental Resources Management (DERM) at the location of a demolished service station. This contamination evidently occurred from a leak some time ago in one or more of the gasoline tanks that were removed under the demolition contract. The Public Works Department was advised by DERM as to the steps necessary by state law to clean up the contamination. Basically there are two phases to the cleanup process, each with separate steps. Phase I identifies the scope of contamination and provides a plan of action to restore groundwater quality. Phase II implements the plan of action which is the acturl physical cleanup operation. Each step of each phase requires approval by the State DER before proceeding to the next step. A8-292._ f or Phase I will take approximately 8 weeks or so while Phase II could take one year or longer. In certain situations Phase II would have to be completed prior to any construction, but probably not in this case. Still, Phase I needs to be accomplished as soon as possible in order to make that determination. Bids on the substation will be received on March 29, 19e8. Awarding could be delayed as late as July 2R, if necessary, to await Phase I results confirming that cleanup could occur during construction. After this date the project would have to be rebid unless the successful bidder agrees to a later award. So that construction is not delayed, it is to the City's advantage to hire an Environmental Services firm approved by the State of Florida to conduct Phase I of the clean up operation as soon as possible. The Public Works Department has verbally contacted four firms DERM recognizes and certifies as qualified to perform the required services. Pieco Inc., Cherokee Structures, Inc., Service Station Aid Inc., and Groundwater Technology of Hallandale. All are Non Minority Firms. Both Pieco A Cherokee estimate the Phase I costs at $15,000 - $20,000 and Phase II at $60,000+ depending on the time required. Service Station Aid's costs and time frame were somewhat higher. Groundwater Technology did not respond. At this time DERM has only une cirri, PieLu, Inc., under contract to conduct emergency cleanup programs. This contract includes unit prices to perform the necessary work on a time and material basis. It would be to the City's advantage to hire Pieco, Inc. at the County's prices in order to expedite the cleanup and substation construction. Phase II could be bid at a later date with the Specifications developed from Phase I or accomplished under the Special Provisions of the Construction Contract. There is a good chance that all the costs incurred for the groundwater cleanup will be reimbursable to the City by the State of Florida under the State Underground Petroleum Response Act of 1986 (SUPER Act). The City is on record with the State DER that we are proceeding with the cleanup and have applied to be included in the SUPER Act program. Attachments: Proposed Resolution Z ` ` 0