HomeMy WebLinkAboutR-88-0287J-88-302
3/29/88
RESOLUTION N0. A8--287
A RESOLUTION ACCEPTING THE BID OF FRASER
VOLPE CORPORATION FOR FURNISHING ONE (1)
DAY/NIGHT VISION STABILIZER MONOCULAR FOR THE
DEPARTMENT OF POLICE AT A TOTAL PROPOSED COST
f OF $7,750.00; ALLOCATING FUNDS THEREFOR FROM
THE LAW ENFORCEMENT TRUST FUND PROJECT NO.
690001 INDEX CODE 290910-840; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received February 16, 1988 for the furnishing of. one (1)
Day/Night Vision Stabilizer Monocular for the Department of
Police; and
WHEREAS, invitations were mailed to ten (10) potential
suppliers and one (1) bid was received; and
WHEREAS, funds for this purchase will be available from the
Law Enforcement Trust Fund Project No. 690001 Account Code
#290910-840; and
WHEREAS, this equipment will be used by the Department of
Police for the purpose of utilizing this monocular where
protracted/complex investigations are involved; and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Frazer Volpe
Corporation be accepted as the only responsible and responsive
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The February 16, 1988 bid of Fraser Volpe
Corporation for furnishing one (1) Day/Night Vision Stabilizer
Monocular to the Department of Police at a total proposed cost of
$7,750.00 is hereby accepted with funds therefor hereby allocated
from the Law Enforcement Trust Fund Project No. 690001 Index Code
290910-840.
CITY COMMISSION
MEETING OF
APR 14 19U
¢soumoN No. s"28 i
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
PASSED AND ADOPTED this 14th day of April , 1988.
Z---- - e - —
XAVIER L. SUAR , MAYOR
ATTE
MA HIRAI, �CITERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVF 'XS TO FORM AND CORRECTNESS:
MCIA `A. DMGHERTY
ITY ATTORNEY
-2-
PROCUREMENT ( FOR POLICE) BID SECURITY
87-88-042-VISION STABILTZED MONOCULAR FEBRITARY 16, 1988
Roo IDAT1 AID$ RECEivap
< 2:30 P.M.
7TFE OF SECURITY
•tOOEs
TOTAL I ""I
FRASER VOLPE CORPORATION
1025 THOMAS DRIVE BROKEN DOWN IN ITEMS
WARMINSTER, PA. 18974
MIKRON INSTRUMENT CO.
P.O.BOX 365
WYCOFF, N.J. 07481
VILLAGE OPTICAL
3333 W. PENSACOLA ST.
TALL. FLA. 32304
RECEIVE behalf of PURCHASING DIV./PUBLIC WORKS 1f�'c<: envelopes.
SIGNED: `},w DATE: v)- - - ' J
410601•ed w& 440we 90(vibo1 ghethe Nii• 46y
Poll ACCOUNTING DIVISION
LEGAL ADVERTISEMENT
HID No. 87-88-042
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 P American_Dri_ve_L Miami, Florida,
33133 not later than 1 0 P.
February 16, 1 for the
furnishing of one (1) Day i�23'H'"St�siTize onocular for
the Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women 'Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4597)
Cesar H. Od io
City Manager
DEPT DIV
ACCOUNT CODE _
DATE ____ . _ --
PREPARED BY —
REQUISITION FOR ADVERTISEMENT
PHONE
Publish the attached advertisement
(number of times,
Type of advertisement legal classified
(Check One)
Q170
First four words of advertisement:
Remarks:
display
Starting date
This number must appear
in the advertisement
APPROVED BY
DIRECTOR OF ISSUING DEPARTMENT
times
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 117
18 1 25134
39
42 45 50
51 56
57 62
63 65
66 71
0
1
12
4
1
V
P
2
0
2
2181
7
1
213
4 7
8 V P 12
1314
15 DESCRIPTION 36
64 DISCOUNT 69
72 AMOUNT 80
5
2
0
0
2
0
1
White - Purchasing
t.:
Approved for Payment
Yellow - Finance Pink - Department
CITY OR MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
.� PON WILLIAMS, Director DAtE February 10. 1988 rmt
General Services Administrati n
Late Receipt of Bid
for 2 Data Mate 1000
k i
Microfiche Reader/Prin-
�R' rL•M TY HIRAI REtERENCEs Lets.
City Clerk EhCLOSv*fs
This memorandum is written to inform you that after the 2:00 p.m.
deadline, sealed bids (pursuant to Bid # 87-88-044) for the
furnishing of Two Data Mate 1000 Microfiche Reader/Printers plus
acessories to the Finance Department/Accounting Division were
opened in a timely manner by this office. The following bids
(which were broken down by items) were opened:
1. ACE Micrographic Systems, Inc.
2. Dataplex
3. United Micrographic
4. American Micro Image Inc.
5. Anscomp. Inc.
6. Alpha -Byte Concept, Inc.
7. Harris/3M
8. Bell and Howell Co.
NCR Corp (No bid)
At 3:02 p.m., this office received a bid from International
Management of Florida (whose address was listed on the exterior
of the envelope as 1437 Banks Road, Lakeview Business Center,
Coconut Creek, Florida 33063) that was duly dated and time
stamped upon receipt at our window, though unfortunately, after
the aeadline of 2:00 p.m. Please be advised that said bids that
were timely opened have been already referred to you for
appropriate handling. The above referenced untimely received
bid is also being sent to you for your review and files.
MH: wf
f r, 12
CITY OF MIAMI, FLORIDA
INTER-0FFICE MEMORANDUM
*O The Honorable Mayor and Members
of the City Commission
FROM Cesar H. Odio
City Manager
RECOMMENDATION:
DATE . ^R 3 1 1988 hLE
SUSJEC1 Recommendation for Resolution
6 Award of Bid No. 87-88-042
Day/Night Vision Stabilized
REFERENCES Monocular
ENCLOSURES
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid as received from Fraser -
Volpe Corporation for furnishing and purchasing one Fraser -Volpe
Stedi-Eye, model MK-VN, 15X Day/Night Vision Stabilizer for a
total proposed amount of $7,750. Funding will be The Law
Enforcement Trust Fund as approved by Resolution No. 87-654, as
amended, Protracted/Complex Investigations.
BACKGROUND:
The Police Department has analyzed the bids received on February
16, 1988, for furnishing and purchasing one Fraser -Volpe Stedi-
Eye, model MK-VN, 15X Day/Night Vision Stabilizer. The bid of
Fraser -Volpe Corporation was the only bid received and met the
Department's specifications.
On January 27, 1988, invitations for sealed bids for furnishing
one Day/Night Vision Stabilizer Monocular were sent to
prospective vendors. Bids were opened on February 16, 1988, with
one (1) vendor submitting a bid and two responding with a "No
Bid".
The Department of Police will utilize this monocular where
protracted/complex investigations are involved.
Ms. Adrienne MacBeth was contacted reference to Minority
Participation and she concurs with the department's
recommendation.
It is, therefore, recommended that the award of bid be made to
Fraser -Volpe Corporation. The department's specifications have
been met, and the funding source will be the Law Enforcement
Trust Fund as approved by Resolution No. 87-654, as amended,
Protracted/Complex Investigations, Project No. 69001, Index Code
290910-840.
9t -AB I.
Fm
C
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of bid
$7,750.00
Cost estimate/budgated Amounts
$7,750.00 FY-87-88
Source of Funds:
Law Enforcement Trust Fund
Minority Representation:
Non -Minority Vendor
Public Hearings/Notices
N/A
Assessable Project:
N/A
CHO:sl
bid Mo.
87-88-0i2
2 of Cost Estimate:
loot
C2
W
CITY OF MIAMI, FLORIDA
to
William J. Schaut
Proc went Supervisor
rRoM C c s o n
Chief of Police
INTEROFFICE MEMORANDUM
DATE F C R - ' 1988
�� RILE
susiEcT Bid 087-88-042, Approval
REfERENCEf
ENCLOSURES
This department has verified available funding with the
Departments of Finance and Management 6 Budget that funds are
available to cover the cost of the subjeet bid in the amount of
$7_ 750, Law Enforcement Trust Fund, Project Number 690001, Index
Code 290910-840.
FINANCE REVIEW 6 APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW 6 APPROVED BY:
Frank May, Acting Director
Department of Management and
Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
(This form properly- signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
�L •
3
6
IM:
DEPARTMENT:
TYPE OF PURCHASE:
Ems:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
BIDDER
Fraser Volpe Corp.
AWARD OF BID
Of
Bid No. 87-88-042
Day/Night Vision Stabilizer Monocular
Police
Single Purchase
This monocular will be utilized where
protracted/complex investigations are
involved.
10
1
MOUNT_
$•7 750.00
FUNDS: Law Enforcement Trust Fund Project No.
#690001, Index Code #290910-840
No Minorities were listed for this service. Courtesy bids were
sent to Fifteen (15) Minority Organizations.
No minority response was received.
nID EVALUATION:
Cat`
Prior Bidders
Black American
Hispanic American
woman owned
Non -Minority
New Bidders
Black American
Hispanic American
woman owned
Non -Minority
Courtesv Notifications
"No Bids"
Late Bids
Totals
The bid meets the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid
Invitations Mailed
0
0
0
0
0
0
0
10
15
25
Number of
Responses
0
0
0
0
0
0
0
1
0
2
0
3
Reasons for "No Bid" were as follows:
1. Mikron Instrument - "The equipment you specified does not
fall within our product range."
2. Village Optical - "No Bid"
I
RECONNENDATIONs IT IS RECOMMENDED THAT THE ANARD BE
MADE TO FRASER VOLPE CORP. FOR A TOTAL
PROPOSED AMOUNT OF $7050.00.
Procurement Supervisor
Date
The Minority & women Business Administrator concurs with the
above recommendation.
n �
Minority & Women Business
Administrator
3 4s . yY
Date
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