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Home My WebLink AboutR-88-0282I A .1-88-296 3/30/88 RESOLUTION NO. W282 A RESOLUTION ACCEPTING THE BID OF INDUSTRIAL BUILDING MAINTENANCE CORPORATION FOR FURNISHING JANITORIAL SERVICES AT THE MANUEL ARTIME COMMUNITY CENTER PO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO RENEW FOR THREE, (3) ADDITIONAL ONE YEAR PERIODS AT A TOTAL PROPOSED FIRST YEAR COST OF $23,052.00; ALLOCATING FUNDS THEREFOR FROM THE 1987-88 PROPERTY MAINTENANCE DIVISION ACCOUNT CODE #421001-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE; FURTHER AUTHORIZING THE CITY MANAGER TO EXTEND THE CONTRACT FOR THREE ( 3 ) ADDITIONAL ONE YEAR PERIODS UNDER THE SAME PRICE, TERMS AND CONDITIONS$ SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received March 21, 1988 for the furnishing of janitorial services to the Manuel Artime Community Center on a contract basis for one (1) year with the option to renew for three (3) additional one (1) year periods to the Department of General Services Administration; and WHEREAS, Invitations were mailed to fifty-one (51) potential suppliers and eleven (11) bids were received; and WHEREAS, funds for this purchase will be available from the 1987-88 Property Maintenance Division Account Code #421001-340; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of providing janitorial services needed to maintain the Manuel Artime Community Center which houses City services; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Industrial Building Maintenance Corporation be accepted as the lowest responsible and responsive bid; CITT COMMiBBION MEETING OF APR 14 19U SOLUTION No. 88-282 w NOW, THEREFORE, BE IT RESOLVED 9Y THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The March 21, 1988 bid of industrial Building Maintenance Corporation for furnishing janitorial services to the Manuel Artime Community Center on a contract basis for one (1) year with the option to renew for three (3) additional one year periods to the Department of General Services Administration at a total proposed first year cost of $23,052.00 is hereby accepted with funds therefor hereby allocated from the 1987-88 Operating Budget Property Maintenance Division Account Code No. 421001-340; further authorizing the City Manager to extend the contract for three (3) additional one year periods under the same prices, terms and conditions subject to the availability of funds. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service. PASSED AND ADOPTED this 14th day of April , 1988. 4� - C, - XAVIER L. SUAR , MAYOR AT T T MATVY HIRAI, CITY CLERK PREPARED AND APPROVED BY: Z7 W,14 Gil ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVp6 A$ TO FORM AND CORRECTNESS: CUCIA A. DOU ERT CITY ATTOR Y -2- r 0-01 BID SECURITY ""janitorial Serv. aZilanuel Artime C.C. March 21, 1988 2: 30pm 87-88-059 ME OF SECITIU77 aloof• MAL hr0�+t % ✓ '' O.N. Cleaning Services, Inc. Broken down by items Mr. Clean Reliable Service, I Homemaker Services, Inc. of Production Associates Inc. of Robert Brown Bldg. Maint.Inc to" Industrial Building Maintenance" V.I.P. Building, Maint.Inc of" Best's Maintenance & JanitorialSpryice. Inc - Jay Cee Cleaning Service " AC & E Property Maintenance " Arlex Corporation RECEIVED �,n� b h if of PURCHASING DIV./PUBLIC ORKS ��-��enveIopes. SIGNED: �7�z�'y��/1�J DATE: 810691WO4�*Ti" Obewf ee(ulksf ekeeks 961 >Ou ACCOUNTING DIVOIDM LEGAL ADVERTISEMENT BID NO. 87-88-059 1„ Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan Drive ia■i, Florida, 33133 not later than : p.m. March 21, 98 for furnishing Janitorial Services at me ommunity Center on a Contract Basis for one (1) year to the Department of General Services Administration. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and rejected. Ordinance No. 10062 established a goal of Awarding 51• of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and (Ad No. 5112) readvertise. ;•, �,; ►Z a 4P Cesar H. Odio City Manager :: ; T� It L REOUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPT'DIV ACCOUNT CODE DATE _ _ _ PHONE APPROVED BY PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of timed Type of advertisement: legal classified display (Check One) Size. Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF LINE PUBLICATION ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECr PROJECT 11 1 1 17 18 1 2534 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 IVIPI210121 218171 1 2 314 718 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT6 72 AMOUNT 90 5 2 0101210111 Approved for Payment White — Purchasing Yellow - Finance Pink — Department ,F\ 6 C" OF MIAM1. FLORIDA INTEROFFICE MEMORANDUM *o The Honorable Mayor and Members DATE MAK 3 , 1988 On« of the City Commission Resolution Authorizing SUBJECT Award of Bid No. 87-88- 059, Furnish Janitorial Services at Manuel FROM Cesar H. Odio Artime Community City ManagerV REFERENCEf Center ENCLOSURES RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding a one year, annually renewable contract to furnish janitorial services to the Manuel Artime Community Center, 900 S.W. 1st Street, to Industrial Building Maintenance Corp., an Hispanic vendor, as the lowest complete responsive bidder in accord with Bid No. 87-88-059. Total cost of these materials and services are estimated to be $23,052.00, which funds are available in the Property Maintenance Division budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #87-88-059, to furnish custodial services to the Manuel Artime Community Center, 900 S.W. 1st Street and has recommended award be made to Industrial Building Maintenance Corp. as the lowest acceptable responsible and responsive bidder, in the amount of $23,052.00. These janitorial services are needed to maintain this building which houses City services. Award is for one year of services, including an estimate of 24 special cleanings of the Auditorium after events during the year. Funds for this purpose are available in the budget of the Property Maintenance Division, General Services Administration Department, Code #421001-340. Amount of Bid: $23,052.00 % of Cost Estimates: N/A Budgeted Amount: $23,052.00 Source of Funds: 1987-88 Property Maintenance Division Funds, Repair and Maintenance Services - Outside, #421001-340. Minority Participation: Award is to an Hispanic vendor. Public Hearings/Notices: N/A Attachment: Proposed Resolution Tabulation of Bids Assessable Project: N/A I ok CITY OF MIAMI. FLORIOA INtE04FFICE MEMONANDUM To NilJam Schaut MO c�remen Su ervisor curemen agement Division FROM or% E. Villiams, Director General Services Administration CATS "Llt;PM/344 SU•JECT Bid 087-88-059, Janitorial Services at Manuel Artime Community Center REFERENCE• ENCLOSURES This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $ 23,052.00 Account Code Number 421001-340 FINANCE REVIEW & APPROVED BY: N/A Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Manohar S. Surana, Director Department of Management & Budget ADDITIONAL APPROVALS (IF REQUIRED) N/A Sergio Rodriguez, Director Planning Department N/A Frank Castaneda, Director Community Development oZ AP jok AWARD OF B I D Bid No. 87-88-059 LM: Janitorial Services at Manuel Artime community Center DEPARTMENT: General Services Administration TYPE OF PURCHASE: Contract for one (1) year with the option to renew for three (3) additional one year periods. REASON: These janitorial services are needed to maintain this building which houses City services. POTENTIAL BIDDERS: 51 BIDS RECEIVED: 11 TABULATION: Attached FUNDS: 1987-88 Operating budget Property ! Maintenance Division Account Code No. 421001-340. r MINORITY/WOMAN PARTICIPATION:. Invitations to Bid were sent to thirty (30) blacks Sixteen (16) hispanic and three (3) woman -owned firms engaged in the janitorial services business as located in the following sources: 1. New Vendors Applications 2. Dade County Minority Register 3. Yellow Pages Telephone Directory 4. Previous bids on file in the Procurement Mgmt. Office Minority response consisted of bids received from seven (7) black, two (2) woman -owned and two (2) hispanic firms, one being the recommended lowest responsible bidder. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Number of Bid Number of Invitations Mailed Responses Prior Bidders Black American 17 5 Hispanic American 11 2 Woman Owned 0 0 Non -Minority 0 0 New Bidders Black American 13 2 Hispanic American 5 0 Woman Owned 3 2 Non -Minority 2 0 gourtesv Notifications 15 0 "No Bids - - La tee i ds Totals Page 1 of 2 [J RECOMMENDATt0N: IT IS RECOMMENDED THAT THE AWARD BB MADE TO INDUSTRIAL BUILDING MAINTENANCE CORPORATION FOR A TOTAL PROPOSED FIRST YEAR COST or $23,OS2.00. Procurement Supervisor Date The Minority i Women Business Administrator concurs with the above recommendation. (AIL Minority & women Business Administrator Date Page 2 of 2 0 4k Tabulation of side 187-88-09 Janitorial Services at the Manuei Artime Community Center BIDDER TOTAL COST COMMENTS Industrial Bldg. Maint. Corp. $23,052.00 Lowest acceptable 8788 S.W. 12th St. #105 and responsible bid Miami, FL 33174 per specifications. Beat's Maintenance 6 27,180.00 Janitorial Serv., Inc. 7333 N.W. 56th Street Miami, FL 33166 Robert Brown Building 38,520.00 Maintenance, Inc. 1301 N.W. 51st Street Miami, FL 33142 V.I.P. Bldg. Maint., Inc. 39,840.00 8501 N.W. -8th St. Suite 110 Miami, FL 33126 Jay Cee Cleaning 40,620.00 2775 N.W. 198th Terr. Miami, FL 33056 Homemaker Serv., Inc. 40,810.56 14855 S.W. 97th Avenue Miami, FL 33176 Mr. Clean Reliable 42,279.96 Service Inc. 8260 N.E. 4th Ave. Miami, FL 33138 Production Assoc. Inc. 46,800.00 6022 N.W. 6th Avenue Miami, FL 33127 O.N. Cleaning Serv., Inc. 59,925.24 17211 N.W. 24th Ct. Miami, FL 33055 AC 6 E Property Maint. 68,421.00 793 N.W. 80th Street Miami, FL 33150 Arlex Corporation 143,280.00 5907 S.W. 12th St. Miami, FL 33144 S