HomeMy WebLinkAboutR-88-02813%28�88
RESOLUTION NO. 9990281
A RESOLUTION ACCEPTING THE RID OF PALM
PETERBILT - GMC. TRUCKS, INC. FOR THE
REFURBISHMENT OF FIRE APPARATUS AERIAL I FOR
THE DEPARTMENT OF FIRE, RESCUE, AND INSPECTION
SERVICES AT A TOTAL PROPOSED COST OF
$39,940.00; ALLOCATING FUNDS THEREFOR FROM
THE FIRE BOND ACCOUNT CODE 0313222-289401-
670; AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE CHIEF PROCUREMENT OFFICER TO ISSUE A
PURCHASE ORDER FOR THIS SERVICE, SUBJECT TO
THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received February 29, 1988 for the refurbishment of Fire
Apparatus Aerial I to the Department of Fire, Rescue and
Inspection Services; and
WHEREAS, invitations were mailed to nine (9) potential
suppliers and two (2) bid were received; and
WHEREAS, funds for this purchase will be available from the
Fire Bond Account Code 313222-289401-670; and
WHEREAS, this service will be used by the Department of
Fire, Rescue & Inspection Services for the purpose of
refurbishing of Fire Apparatus Aerial I; and
WHEREAS, the City Manager and the Director of the Department
of Fire, Rescue and Inspection Services recommend that the bid
received from Palm Peterbilt - GMC Trucks, Inc. be accepted as
the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The February 29, 1988 bid of Palm Peterbilt -
GMC Trucks, Inc. for the refurbishment of Fire Apparatus Aerial I
for the Department of Fire, Rescue and Inspection Services at a
total proposed cost of $39,940.00 is hereby accepted with funds
therefor hereby allocated from the Fire Bond Account Code
#313222-289401-670.
CITY COMMISSION
MEETING OF
APR 14 1988
(RESOLUTION No. ��i
I
k.�
Section Z. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service, subject to the availability of funds.
PASSED AND ADOPTED this..41&,day of Atiril , 1988.
! XAVIER L. S EZt MAYOR
ATTE
f
MATTY HIRAI,, CITY CLERK
PREPARED AND APPROVED BY:
Wa,a �eWaW4r
ROBERT F. CLERK
CHIEF DEPUTY CITY ATTORNEY
APPROVED S TO FORM AND CORRECTNESS:
L A A. DOUGHEJWTY
CITY ATTORNEY
-2-
1
f
BID SECURITY
RiM Re air Fire A aratus Aerial T ,,T, O,pj RECtijtD February 29, 1988 2:00F
87-88-04�
ME OF SECURITY
tiger%
TO AL
ti
Palm Peterbilt-GMC Trucks
$39,940.00
Southern Coach, Inc.
$48,000.00
Mr) VATr)-
SEB Equipment Inc.
Rechtien Trucks
Gator Emergency Vehicles, Inc.
II
RECEIV D n half �ofPURCHA�SING�DIV./PUBLIC WORKS envelopes.
envelopes.
SIGNED- DATE: 3 „1 Qw
60601wed ohs 649.e eivl1ed shod$ M Vey o/ ILA
Dolt ACCOUNTIM6 MValow
r OWN
LEGAL, ADVERTISEMENT r FF:4 _0 32
BID NO. 87-88-049
i
y "Oy is
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3S00 Pan_ American Drive, Miami, Florida,
33133 not later than :00 p.m. Fe ruacy =;!-IgWfor furnishing
All Labor and Materials Toc'-nLr-tw5fiple- e repair and refurbishment
to the City of Miami's Fire Apparatus Aerial I for the Department
of Fire, Rescue and Inspection Services.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 4600)
Cesar H. Odio
City Manager
S-/
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement
DEPT DIV.
ACCOUNT CODE
DATE ---PHONE APPROVED BY
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times
(number of Imes)
Type of advertisement: legal classified display
(Check One)
Sisp
First four words of advertisement.
Remarks:
Starting date
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 17
18 2534
39
42 45
50
51 56
57 62
63 65
66 71
0
1
2
411
V
P
I
1
1
12
101212
8
7
1
2
3
4 7
8 V P 12
1314
15 DESCRIPTION
36
64 DISCOUNT 61
72 AMOUNT 80
5
2
0
0
2
1011
Approved for Payment
White - Purchasing Yellow - Finance Pink - Department
5-/
W281
f
CITY OF MIAMI, FLORIDA
INT[R-ORFICt MtMONANONM
To The Honorable Mayor and Members
of the City Commission
FROM
Cesar H. Odio
City Manager
RECOMMENDATION:
5
DATE :.-W J 1 1966 "LE
SUOJECT Recommendation for Resolution
and Award of Bid No. 87-88-049
Refurbishment of Fire Apparatus
Aerial 1
REFERENCE!
ENCLOSURES
It is recommended that an Award of Bid be made and a Resolution be passed
accepting the Bid from Palm Peterbilt-GMC, of Broward County, Florida, as
the lowest, responsible Bidder at a one-time cost of $39,940.00.
BACKGROUND:
This refurbishment is part of an ongoing apparatus Replacement/Refurbishment
Program of the Fire, Rescue and Inspection Services Department, which maxi-
mizes the usable life of a vehicle by repairing superficial body damage and
deterioration while salvaging the more expensive heavy duty chassis and run-
ning gear. A completely new apparatus of a similar design would cost apprr,x-
imateiy $500,000 if such an apparatus could be located. This program permits
unlimited refurbishment based upon individual apparatus serviceability and
structural integrity.
Amount of Bid: $39,940.00 t of Cost Estimate: 114%
Cost Estimate: $35,000.00
r Source of Funds: Fire Bond Account Code 313222-289401-670
entitled Fire Apparatus Replacement and
Modifications FY'88.
Minority Representation: There are no known minority vendors in the
Fire Apparatus Construction/Refurbishment
business as per conference between Ms.
Adrienne MacBeth and Division Chief Frank
Rollason on March 4,1988.
Public Hearing/Notices:
Assessable Project:
N/A
N/A
S-/
S
rj
CITE OR MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
*o William J. Schaut
Procurement Supervisor
Proc ment Management, GSA Dept.
1
u Chief �
�ROIIM
Dire for 6' Fire, Rescue
and Inspection Services
fi
DATE March 7, 1988
RILi
susiECT Bid No. 87-88-049, (Refurbish-
ment of Aerial 1 Apparatus)
Approvals
REFERENCES
ENCLOtuREf
This department has verified available funding with the Departments
of Finance and Management & Budget that funds are available to cover
the cost of the subject bid in the amount of
$ 39,940.00 Account Code Number313222-289401-670
FINANCE REV16W & ArrxvvEw Bx :
N/A
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Frank May, Acting Dike or
Department of Manat nt
& Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
N/A
Frank Castaneda, Director
Community Development
2.
�I
0 A
,, . .► • ,1
Bid No. 87-88-049
Refurbishment of Fire Apparatus Aerial
I
DEPARTMENT: Fire, Rescue and Inspection Services
TYPE OF PURCHASE: Short term contract
REAjQN: This refurbishment is part of an
ongoing apparatus Replacement/
Refurbishment Program which maximizes
the useable life of the vehicle by
repairing superficial body damage and
deterioration while salvaging the more
expensive heavy duty chassis and
running gear.
POTENTIAL BIDDERS: 9
BIDS RECEIVED: 2
TABULATION:
BIDDER AMOUNT
Palo Peterbilt -GMC Trucks, Inc. $39,940.00
Southern Coach 48,000.00
FUNDS: Fire Bond Account Code A313222-289401-
6 70
No Minorities were listed for this service. Courtesy bids were
sent to Fifteen (15) Minority organizations.
No minority response was received.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Woman owned
Non -Minority
New Bidders
The bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid Number of
Invitations Mailed Responses
0 0
0 0
0 0
8 2
Black American 0 0
Hispanic American 0 0
Woman owned 0 0
Non -Minority 1 0
urtesv Notifications 15 0
"No Bids" - 4
Late Bids - 0
Totals ="4 6
Page 1 of 2
3
Reasons for "No Bid" were as follows:
1. American La France. - "Can not accept the liability
involved in refurbishing a competitor aerial
apparatus."
2. SES Equipment - "We do not do this type of work."
3. Gator Emergency Vehicles. "Our schedule Will not permit
us to perform refurbishment work at this time."
4. Rechtien Trucks - "Can not perform."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO PALM PETERF3ILT - GMC TRUCKS,
INC. FOR A TOTAL PROPOSED AMOUNT OF
$39,940.00.
Procurement Supervisor
Date
The Minority 6 Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator•
Date
Page 2 of 2
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