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Home My WebLink AboutR-88-0280J-88-294 3/28/88 RESOLUTION NO.9 -26SC A RESOLUTION ACCEPTING THE BID OF AMERICAN MICRO IMAGE, INC. FOR FURNISHING MICROFICHE EQUIPMENT FOR THE DEPARTMENT OF FINANCE AT A TOTAL PROPOSED COST OF $4,557.00; ALLOCATING FUNDS THEREFOR FROM THE, 1988 OPERATING BUDGET ACCOUNT CODE #260201-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER To ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received February 10, 1988 for the furnishing of Microfiche Eauipment; and WHEREAS, invitations were mailed to seventeen (17) potential suppliers and eight (8) bids were received; and WHEREAS, funds for this purchase will be available from the 1988 Operating Budget Account Code #260201-840; and WHEREAS, this equipment will be used by the Department of Finance for the purpose of reducing costs in printing, storing and handling of computer printed material by the Accounting Division; and WHEREAS, the City Manager and the Director of the Department of. Finance recommend that the bid received from American Micro Image, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The February 10, 1988 bid of American Micro Image, Inc. for furnishing Microfiche Equipment to the Department of Finance at a total proposed cost of $4,557.00 is hereby accepted with funds therefor hereby allocated from the 1988 Operating Budget Account Code #260201-840. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this equipment. PASSED AND ADOPTED this_day ofir ice, 1998. / XAVIER L. Sukvzt MAYOR AT i MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: /j L " Z. 2f OBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROV S TO FORM AND CORRECTNESS: UC A A. To CITY ATTORNEY -2- 913-280 BID SECURITY RV OOpm 2 Data Mate 1000_Mi Microfiche Readerl P&Tt $IN •tCljrtO 19 8 • rinters 87-88-044 WFE OT StCURI77 StsOt� !O?al. &MOUM1 � y ACE Micrographic Systems, In Broken down U�' items Dataplex United Microgrpphics American Micro Image Inc. Anacomp, Inc. Alpha -Byte Concepts, Inc. Harris/3M Bell & Howell Company NCR Corp _PdP_CPi`r REC o behalf of PURCHASING DIV./PUBLIC WORKS Mkl,� envelopes. SIGNED � } DATE: �� lsssl•ei �� e►••e rs�w11 s1 tl»st• M�1• �isy e� �ti....�.. 1O11 ACCOUNTiNt NVabM Ir LEGAL AhVERTISEMENT BID NO. 87-88-044 Sealed bids will be received by the City Manager _and Citit C12LJ.. of t ity of Miami, Florida not later than :00 P.M. P*bru&rY 198 for the furnishing of two (2) Data Mate crofiche er/Printers plus accessories to the Department of Finance/Accounting Division. Ordinance No. 10062 established a goal of Awarding Sit of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and W,3men Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6360. Detailed specifications for the bids are available upon request at the City Procurement office. The City Manager may reject all bids and readvertise. (Ad No. 4592) 1 ti Cesar H. Odio City Manager 4-1 9S-280 DEPTDIV. l t ACCOUNT CODE DATE PREPARED BY _ �nn4p r REQUISITION FOR ADVERTISEMENT PHONE This number must appear in the advertisement. APPROVED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times i number of hrnesl Type of advertisement- legal classified display ICheck One) Size: Starting date First four words of advertisement. Remarks: 1 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 17 18 25134 39142 145 50 51 56 57 62 63 65 66 71 0 1 2 411 1 VIP I I I I I I I I 1 1 J2101212 8 7 1 2 3 4 7 8 V P 12 314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT W 5 2 0 0 2 0 1 White - Purchasing Yellow - Finance Approved for Payment Pink - Department 14-1 Sly—zlso r CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM To Honorable Mayor and Members of the City Commission rROM Cesar H. Odio City Manager Recommendation: DATE MAR 3 , Igo Me SUBJECT Agenda Item -Purchase of Microfiche Equipment REFERENCES: ENCLOSURES. It is respectfully recommended that the City commission approve the attached bid request for the purchase of two Microfiche reader/printers and accessories including trade in allowance. Background: The Department of Finance requests to purchase two microfiche reader/printers including accessories at a bid cost of $4,557.00 which includes trade in allowances for old equipment. The equipment is to be utilized by the Accounting Division of Finance. Use of microfiche will allow the Accounting Division of Finance to reduce costs in printing, storing and handling of computer printed material. CHO:PS: uf 4 ,gs-280 r V i CITY 4W MIAMI. RLOAIDA INT90-OPPIGt MtMORANDUM to William J. Schaut DAM "Lt Procurement Supervisor sue,tcr Bid 086-87-044 Microfiche Reader/Printer FROM � .RtRERENCEt Carlos E. Garcia Director of Financi ' ENCLOSURES F This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $ 4,557.00 , Account Code Number 260201-840. FINANCE REVIEW & APPROVED BY: Carlos E. Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Frank May, g Director —Department airManagement & Budget 2 r f. AWARD OF BID Bid No. 87-88-044 ITEM: Microfiche Equipment DEPARTMENT: Finance TYPE OF PURCHASE: Single Purchase REASON: Use of this equipment will allow the Accounting Division of Finance to reduce costs in printing, storing and handling of computer printed material. POTENTIAL BIDDERS: 17 BIDS RECEIVED: 8 TABULATION: Attached FUNDS: 1988 Operating Budget Account 9260201- 840. MINORITY/WOMAN PARTICIPATION: An Invitation to Bid was sent to two (2) hispanic and one (1) woman -owned firms engaged in the Microfiche business as located in the following sources: 1. New Vendors Applications 2. Dade County Minority Register 3. Yellow Pages Telephone Directory 4. Previous bids on file in the Procurement Mgmt. Office Invitations to Bid were sent to fifteen (15) minority organizations. Minority response consisted of one bid received from a Hispanic firm. BID EVALUATION: The bids meet the specifications. Following is an analysis of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority Courtesv Notifications "No Bids" Late Bids Totals Number of Bid Number of Invitations Mailed Responses 0 0 1 1 0 0 3 2 0 0 1 0 1 0 11 5 15 0 0 32 9 Reason for "No Bid" was as follows: 1. NCR Corp. - "We do not sell Microfiche Reader Printers." 98-280 Page 1 of 2 Ia RtCOlMRMDATIONs IT IS RECOMMENDED THAT THE AWARD BE ` MADE TO AMERICAN MICRO IMAGEt INC. AT A TOTAL PROPOSED AMOUNT OF S4,SS7.00. Procurement Supervisor Date The Minority i Women Business Administrator concurs with the above recommendation. Minority & women Business Administrator mat • '1 Page 2 of 2 0 �'6o/✓ RY 2 Data Mate e R Gat! ��N elCt��►t�F rLary 10 19�800 -Printers 87-88-044 A fA Gigolo !' AL X,*VO'N7' ACE Micrographic Systems, Broken down by items r�6a20/ rd A, /ew ir�GrH� Dataplex /' United Microgrpphics American Micro Image Inc. �o b i d�e / Ike co m �►a��1Q.d w �e Anacomp, Inc. wipna-byte concepts, Inc. Harris/3M " s?A3, )Zs),, Bell & Howell Company s s�sa. Mn NCR Corp 0 71Q � /�it'c,t,G t%wc�]�c-�ls.�J 8xL l�c.a/�.�••..�-� �jac hc�-C� GJ-!�/c /��- J i J WAI 98-2 KC