HomeMy WebLinkAboutM-88-0443l:lfif OF M IAMI FLORIDA 56
INTItReOFFICE MEMORANDUM,..
to: Mr. Cesar Odio bAtE: April 27, 1988 VIM
City Manager
subact: MAY 12TH COMMISSION
�, MF_ETING
.L,S
FROM: Miller J. Dawkins REFERENCES:
City Commissioner
ENCLOSURES:
Please schedule the Carnival Development Committee, Inc. to appear before
the City Commission at the May 12th meeting to discuss their plans for the
11 2nd Annual Columbus Day Weekend Festival."
cc Honorable Mayor S
Members of the City Commission
Aurelio Perez-Lugones
CARNIVAL DEVELOPMENT COWI E ;'At
11098 H6V• 19th Aveme
Miami, Plorida 33161
April 191 1988
Mr, Cesar Odio
City Manager
CITY RALL
3500 pan American Drive
Miami, Florida 33133
Re: Columbus Day Weekend Parade - October 8th b 9th, 1988
Dear Mr, Odio:
On October 8th and 9th, the Carnival Development Committee (CDC) is hosting
its 2nd Annual Columbus Day Weekend Festival, which was presented last year
through its subsidiary, American Caribbean South Florida Carnival Association
(ACSFCA) on Saturday, October 10, 1987. We respectively seek your permission
in granting us street closures for the aforementioned days and the facilities
of Bicentennial Park.
We would also like to be considered for financial aid/support from the City
of Miami for this major event. This festival, we are sure, will attract many
visitors to our city. Any measure of aid from your office, will be greatly
appreciated.
Enclosed is a copy of the proposed budget for such event. We know that this
festival would add to the City of Miami's revenue, since this year we are
expecting an audience of approximately 40,000.
Thanking you in advance for your kind consideration in this matter.
Respectfully yours,
Franklyn 0. Smith
President
FOS/pq
� s t a � s �. ► 1 Y s S •i i s s
u � •,
February 18 # 1988
American Caribbean South Florida
Carnival Association, Inc.
3311 Northwest 99th Street
Miami, Florida 33147
Att: Frank O. Smith, Chairman
Dear Mr. Smith:
Thank you for your application requesting the use of
Bicentennial Park during October 8-9, 1988 for the West Indian
Festival.
We have reserved both dates for this outstanding community
festival. Please contact me next month so we can start to work
on securing necessary permits for this event.
Sincerely,
64A Al�z
Ira Marc Katz
Special Event Supervisor
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DEPARTMENT OF PARKS, RECREATION AND PUBLIC FACILITIES.-STADWNIS -MARINAS - Al O1TORll'MS 3
Public Facditics Division, 1501 N.W. 3rd. St.. Miami, FL 33125/(3051 5i9.6971
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PAY THE SAP+�► ((�'� -
AMOUNT OFTo
QFFiC1A -CHECK
ORDER OF*************City of Miami*********_-�:"__� . - _ �,,::.,....• =;1
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AMERICAN CARIBBEAN SOUTH FLORIDA
ESTIMATED BUDGET
OCTOBER 8 &9j, 1988
Park Permit $ 75.
Concessions $ir000.
Police $2p500.
Fire -*Inspector and Rescue $1000.
Clean-up $ '600.
Disposal $ 400.
Barricades $ 200.
Park Staffing $ 300.
Fire Assembly $ 25.
Park Stage $ 400.
Private Security $1,000.
Tote Barrels $ 200.
Misc. Expenses $1,000.
Total $8,700.
DEPARTMENT OF PARKS. RFrREATION ANr) PUSLIC FACILITIES/STADiumS. MARINAS -AUDITORIUMS
aid. bi.o Nijanij, I I IllZi(305i i79.69-1
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88-443
O ONLY
D ff E D _
SPECIAL EVENTS APPLICATION �V�
APPLICANT INFORMATION/(print or type)
I. NAME OF ORGANIZATION/SPONSOR (Legal name) : ,v7E,4,,r•�,y �,�,,`�,y
cYoc,� / � 'k �f/.� .�.-)ir�y/L��l ! �rsc+cicr ,vh% �<' • -
2. ADDRESS:
3. PHONE:
ell
4. CONTACT PERSON: ,N AVZ-01 � ,�7V ^,�. TITLE: //r,�(�ln,,�.�pe.,,y.
y
5. ADDRESS : j& AliLg S1 Ahe; 3 /dt•
6. PHONE: �� 8�? pC%• 7�� /5F3
7. SPONSOR STATUS:
[] NOT FOR PROFIT ORGANIZATION TAX EXEMPT NO.:
[13--'F OR PROFIT ORGANIZATION
[] INDIVIDUAL "
[] CHARITABLE
[] OTHER
EVENT.INFORMATION
S. SPECIFY TYPE OF EVENT:
[] POLITICAL [] PRIVATE PARTY
[] RELIGIOUS [] FAIR/CARNIVAL
[] COMMUNITY EVENT [] FILMING
E] CONCERT/PERFORMANCE [] FUND RAISER
[] SPORTS OR RECREATIONAL EVENT [3--fARADE
[ -�'FEST I VAL
IF MUSICAL CONCERT(SPECIFY) [-ILIVE [ RECORDED
SPECIFY TYPE OF MUSIC AND NAME OF PERFORMERS OR BAND
PREVIOUS CONCERT HELD: [4JT'ES []NO IF YES:
47HEN/WHER x - ` C
, A'1412 1I Aul.
IF FUND RAISER, NAME OF CHARITY OR RECIPIENT OF FUNDS
[] OTHER(SPECIFY) _L/� 1[!iY[Y_7C'h�/SG•X•al�1�/�rt1/��id�1L1/��l/•
9. BRIEFLY DESCRIBE THE EVENT: (r�/,i„Lr��,,�,,,,t,,/;•,ti ! «��,4 i
%-�7.' �T � is - � •� � �
f :i/ (Attach dditiona In ormation i Nece vary
88-443
-4i5t
10. INDICATE NUMBER OF PEOPLE EXVQqTr3D T�ATTEND EVENT AND/
SPECIFY BASIS FOR PROJECTION-K b`7 �a='[//w/� ct��. •.ucy172-
c's
11. DESCRIBE PROMOTIONAL AND ADVERTISING PLANS OR THIS EVENT
( INCLUDE DATES AND MEDIA TO BE USED) '7,VW:L
12. DESCRIBE ORGANIZATION'S CAPABILITY TO ACCOMPLISH THIS EVENT
(INCLUDE PAST EXPERIENCE AS W LL AS DATE LO AT N OF M LAST EVENT, IF APPLICABLE): /SZ
(Attach Additional In ormat on if Necessary
13. IS THIS EVENT FREE TO THE PUBLIC Ea- YES [] NO. IF NOT
PLEASE STATE ADMISSION/ENTRY CHARGE $ •
14. DATE(S) AND HOURS OF EVENT:
SET UP DATE:
START DATE: /C'
END DATE: nc./n_ ��� d — /o 8
BREAKDOWN DATE:
15. LOCATION(S) OF / EVENT (SPECIFY
FACILITY) : Wl, IVln,ck
TIMES
TIMES /DA d — /O IDA
TIME: /a A NI - /I)
TIME:
,,,,.OR OTHER
16. IF MORE THAN ONE LOCATION, SPECIFY DATES/HOURS FOR EACH
LOCATION:
LOCATION
DATE
- 8-1 ga
-i rsa
C� c7- iy68
HOURS
88-=443
fl8-4S L
17. IF STREETS ARE TO BE CLOSED, PLEASE SPECIFY STREETS/AVE ES,
DATES AND HOURS, (ATTACH A MAP OR SKETCH):
All
18. IF A PARADE IS PLANNED STATE ROUTE AND PROJECTED ATTENDANCE:
19. WILL THERE BE MECHANICAL RIDES? [] YES D4 NO. IF YES:
NAME OF CARNIVAL OPERATOR
PHONE NUMBER
DOES CARNIVAL OPERATOR HAVE INSURANCE7 LJYES LjN0
NAME INSURANCE CARRIER
NOTE: ALL CARNIVAL, AMUSEMENT, OR CARNIVAL -TYPE EVENTS
SHALL PROVIDE THE REQUIRED INSURANCE POLICY OR POLICIES AS
STIPULATED BY THE CITY.
20. WILL ANY TEMPORARY STRUCTURES BE BUILT? YES [ No
IF YES SPECIFY TYPE AND MEASUREMENTS '
21. WILL ANY TENTS OR CANOPIES BE SET (JP? ['a-iEs []NO
(MUST BE CERTIFIED AND NON-FLAMMABLE)
22. WILL PORTABLE TOILET
BE USED? [ Es
[]NO
(SEE ATTACHMENT #1)
23. WILLL FOOD AND/OR BEVERAGES
BE SERVED?
[-31"E'S []NO
[] FOOD
[] NO
CHARGE
[�HARGE
[BEER
[] NO
CHARGE
[�HARGE
[3 NON-ALCOHOLIC
[] NO
CHARGE
[..CHARGE
BEVERAGE
NOTE; BEVERAGES MUST BE DISPENSED IN SOFT CONTAINERS.
TYPE AND NUMBER OF VENDORS:
[ ��'OOD #45-
[4 NON-ALCOHOLIC BEVERAGE #1a
[] ARTS AND CRAFTS #
[] OTHER MERCHANDISE (SPECIFY
[g'-'BEER #C1
[] WINE #
#
24. WILL VENDORS BE COOKING OR HEATING FOOD? ,[9/YES [] NO
IF YES:
1-1/GAS L7 CHARCOAL
[] ELECTRIC [] OTHER (SPECIFY)
r
.
88-443
88-459
R
i
25. DO YOU PLAN TO HAVE FIREWORKS? []YES
[ /0.IF SO:
DATE(S) TIME LOCATION
CONTRACTOR'St TELEPHONEt
NAME OF INSURANCE CARRIER
26. WILL YOU NEEDING ANY OF BE THE FOLLOWING FROM THE CITY?
[]SNOWMOBILE - LARGE
[]SNOWMOBILE - SMALL
[]ELECTRICITY
[]EXTRA STAGING
[]GENERATOR
[]PUBLIC ADDRESS SYSTEM
[]MICROPHONE
[]OTHER(SPECIFY)
[]PODIUM
[]PORTABLE STAGE/
_JIOXING RING
[ PORTABLE STAGE/CANOPY
[]BANNER INSTALLATION
[]PORTABLE BLEACHERS
27. IF YOUR ORGANIZATION CARRIES LIABILITY INSURANCE, PLEASE
COMPLETE ITEMS A THRU E BELOW: _
IF YOU DO NOT HAVE INSURANCE CHECK HERE []. *REMINDER CONTACT
RISK MANAGEMENT FOR FURTHER DETAILS AT 579-6058.
A. NAME OF INSURANCE COMPANY$
B. LIMITS OF LIABILITY:
C. NAME OF INSURANCE AGENT:
D. AGENT'S PHONE NUMBER:
E. IS THE CITY OF MIAMI AN ADDITIONAL INSURED ON THIS POLICY?
[]YES OR []NO
*** PLEASE ATTACH TO THIS APPLICATION A BUDGET SUMMARY TO INCLUDE
ANTICIPATED EXPENSES'AND REVENUES ASSOCIATED WITH EVENT.
IT IS UNDERSTOOD THAT THE APPLICANT IS FINANCIALLY,
ADMINISTRATIVELY AND PROGRAMMATICALLY RESPONSIBLE FOR ALL
ASPECTS OF THE EVENT.
SIGNATURE
TITLE
A13-443
88-4519
9
INSURAW:E INFORMATI011 -`SPECIAL EVENTS
:'rFa T LIFORMATION:
1 Individual;s) or Org3ni%ation(s) sponsoring/conducting the event
�`1c�L ��; �-_:R - / %� •�! rf/y� t t / s ' d /ll1 nk' // 3SOc/4 / dam' N
?. Address Of individual(s) or organization(s) conducting the event
jr // l✓ -C SY /h _ �. .33
(Street) (City) (State) / Zi Code;
�. Ctintact Persc. w%✓ �i��in�C��i�/, _Telephone No. �jG 'a�_
1 . T pe or nature of event�,,E,/Y/�/f /`1JdC1.?:••-vn��'� %n,�•c7�'�
�. Location of event or facility to be used
5. Date(s) of Eventek/g.'gg �d�i�28F3 Date(s) for set-up or tear down
event
T. Number of attendees anticipated ?DO0 • -r / en jn
SU?A.H.eV INFORIATION
i. Ccverage 2. Insurance Company-
3. Limits of liability 4. Agent
is the City of Miami an .additional Insured on this policy?
A current cert_ficate of Insurance indicating compliance uith any
required insurance policy or policies must .be on file with the
inar_ce Department,, Risk Management Division prior, to the conduct
of any event.
` noinsurance Drotection is provided check here
I:vthe individual(s) or organization(s) conducting the event fall
t; provide the required insurance protection in a form and manner
a=cectaole to the City of Miami, then coverage for the City Will
be provided through a special events liability insurance policy
issued to the City. Details on this coverage are available upon
request. The individual(s) or organizations) sponsoring or
ccr_duc ti r_g the event will be named as additional insureds an t is
policy•
of U ab=lity as Follows:
Under 1.000 Attandee•s
:c=/ _^jury 5300,000 per each occurrence
5_00,000 aggregate
�r:;r 0,:-M3ge S;0,000 per each occurrence
Z30,000 aggregate
e ?odil Injury $30 per claim
Froperzy Damage 550 per.claim
} 7;q per event per day
Over 1,000 Attendees
$1,000,000 C5L per.
occ./aggregate
L106- Lime
a%320 per even-, per day
r
iudes a 5j.00 per e'ient per day administrative lee charge.
HO T c: Coverage excludes all ever.as where the sponsoring
or3,;r.'_=acion or individual provide its/his cwn
_nsurance. 88-443
R8-459
"-T 1 This form is for inforration pur-
-) _in3cur a poses only, it does not bind the
the Citl of yiani to complete any
insurance transaction. s�—/�