Loading...
HomeMy WebLinkAboutR-88-0431M J4P27-�/88 RESOLUTION NO. 8'13 4 1 A RESOLUTION RATIFYING, APPROVING AND CONFIRMING, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, THE ACTION OF THE CITY MANAGER IN FINDING THE REPRODUCTION SERVICES OF THE PROGRAMS MATERIALS OF THE MIAMI CONFERENCE ON INTERAMERICAN TRADE AND INVESTMENT TO BE AN EMERGENCY AND IN AUTHORIZING THE ISSUANCE OF AN EMERGENCY PURCHASE ORDER FOR SUCH SERVICES TO XEROX CORPORATION DEVELOPMENT AT A TOTAL PROPOSED AMOUNT OF $6,573.60; FUNDS THEREFOR ALLOCATED FROM THE 1987-88 OPERATING BUDGET ACCOUNT CODE NO. 550101-340. WHEREAS, this service is classified as an emergency due to the short time available to produce the program for the Miami Conference on Interamerican Trade and Investment ; and WHEREAS, without timely production of the program materials the City of Miami would have presented a negative image not conductive to attracting trade and investment, thus affecting the life, health and convenience of the citizens; and WHEREAS, funds for this purchase are available from the 1987-88 Operating Budget Account #550101-340; and WHEREAS, the City Manager has made a written finding that a valid emergency need existed for the herein reproduction services for the Miami Conference on Interamerica Trade and Investment Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By an affirmative vote of four fifths (4/5ths) of the Members -of the City Commission, the City Manager's written finding, that the reproduction of the Miami Conference on Interamerican Trade and Investment Program constituted an emergency requiring the immediate action is hereby ratified, approved and confirmed with funds for said repair expenses being therefor hereby allocated from the 1987-88 Operating Budget Account Code#550101-340. CITY COMMISSION MEETING OF MAY 12 1988 IN No. 88-431, E : Section 2. The City Manager's action in allthoril2ititj the Chief procdtefilefit Officer to ij3tua a Purchase Order to Xerox Corporation in the amount of $6#573-60 for the Department of General Services Administration is hereby ratified# approved and confirmed. PASSED AND ADOPTED this_ ,12th-day of 1988. • /400'r XAVIER ff. SUW Z, MAYOR Amm"01M. PREPARED AND APPROVED BY: ?:,, ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: UCIA A. 4)OUGHERTY CITY ATTORNEY M Cli'Y OF MIAMI, FLORIDA INTtR-OFFICE MEMORANDUM To The Honorable Mayor and Members DATE: of the City Commission SUBJECT FROM Cesar H. Odio City Manager RECOMMENDATION: REFERENCES: ENCLOSURES: 1 1988 RILE: Recommendation of a Resolution Ratifying Emergency Purchase of Printing Services It is respectfully recommended that the City Commission adopt the attached resolution ratifying, approving and confirming the issuance of an emergency purchase order for printing services for the program materials of the Miami Conference on Interamerican Trade and Investment to Xerox Corporation, a non -minority vendor, as an emergency action of the City Manager. Funds in the amount of $6,573.60 are available from account number 550101-340, Department of Development, for this activity. BACKGROUND: 29 The General Services Administration Department made arrangements for the Xerox Reproduction Center to nrnvi(la PmPrrtAnoy reproduction services to produce the program for the Miami Conference on Interamerican Trade and Investment. A recommendation was made to the City Manager that such services were necessary on an emergency basis to produce the program materials required for that important conference. Without timely production of the program materials, the City of Miami would have presented a negative image, not conductive to attracting trade and investment, thus affecting the life, health and convenience of the citizens. For these reasons, the City Manager determined emergency approval of the emergency production of the program materials to be an appropriate action. The services required were provided at a cost of $6,573.60, which was paid to the vendor. Attachment: Memorandum of Approval Proposed Resolution a?29-r 88-431. . QPr2-2S—e8 THI_i "I i t:9S G�9% 02 CrtY OF MIAW. RLOWDA INTIM-OFFICi MEMORANDUM to Cesar H. Odio b„tE November IS# 1902 n« City Manager Pro ram for the Miami su.�Ecr Conference on Interamerican a Trade 8 Investment RA,M Herbert J. Bailey /���/ �ereftcNrts Assistant City Mana t/rcLosVftcs. It is requested that you authorize the Management Division of the General Services Administration Department to bypass standard procurement procedures to expedite the printing of the final program for the Miami Conference on Interamerican Trade and Investment.` The City Commission approved funding for the conference on Octo- ber 22. It is therefore mandatory, in order to meet the confer- ence deadline of December 2, that work on the program be initiat- ed immediately. Approved ka'I".j esar _ Disapproved esar H. Udlo CC: Harry Haynes 88-431L . FOR OFFICE USE ONLY VENDOR APPLICATION 1. FULL NAME OF FIRM/CORPORATION Xerox Corporation 2. MAILING ADDRESS: 201 Alhambra Circle, Sixth Floor FL. or Street) Coral Gables, FL 33134 (CITY) (STATE) (ZIP CODE) 3. BUSINESS ADDRESS: 201 Alhambra Circle, Sixth Floor (STREET) Coral Gables. FL 33134 (CITY) (STATE) (ZIP CODE) 4. TELEPHONE NUMBER (S) ( 304 446-3100 AREA CODE AREA CODE 5. NUMBER OF YEARS IN PRESENT BUSINESS: 25 8. FEDERAL EMPLOYER IDENTIFICATION No. OR SOCIAL SECURITY No. (CHECK APPROPRIATE BOX) 9. TYPE OF BUSINESS 1. 13 Individually Owned 2. 13 Partnership 3. M Corporation/Profit 4. 13 Corporation/Non-Profit 10. OWNER/IDENTIFICATION 1. IN White 2. ® Black American 3. © Hispanic American 4. © Asian or Pacific Island 5. M American Indian or Alaskan Native 6. M Other 11. GENDER OF OWNER 0. ® Male 1. ® Female 12. GROSS ANNUAL SALES: 6. OCCUPATIONAL LICENSE No. n S03 LG-2 (AMOUNT) $ 19_A Rillinn ISSUED BY 40 �� ' YEAR ENDING: 12/83 7. PRINCIPALS AND OFFICERS: GIVE NAME, TITLE, AND PERCENTAGE OWNED: NAME TITLE a) SAC—T�ALL. b) PERCENT OWNED C) t) U d) (Continued otherelde) 88-431. 13. PRIMARY BUSINESS CLASSIFICATION (CHECK APPROPRIATE BOX(ES) w Prime Contractor ® Wholesaler Authorized di&;, ❑ Sub -Contractor El Retailer n Other (Specify)' Manufacturer El Services + ' 14. AFFILIATED CONCERNS/PARENT COMPANY OR SUBSIDIARIES(use separate sheet if necessary). a) _ b) (name of company) (name of company) (address) (address) (City) (State) (Zip Code) (City) (State) Zip Code) Relationship Relationship 15. AGENT, REPRESENTATIVE OR EMPLOYEE AUTHORIZED TO TRANSACT BUSINESS WITH THE CITY: a) Rudy Bal l ina Qccao w'f*N Ault, John Gering (Name) (Title) (Name) (Title) ( 305 ) 446-3100 ( 305 ) 491-8100 Area Code Telephone Number Area Code Telephone Number Name of Firm -if other than Applicant Name of Firm -if other than Applicant City State Zip Code City State Zip Code 16. COMMODITY LIST: Check all categories of goods and services on the attached pages witp which you are currently involved and on which you wish to received bid requests. If a category is not listed, please add. The Undersigned does hereby certify that all information contained herein is true and correct to the best of his knowledge. The undersigned does further agree to provide additional information, if so required by the City of Miami. NAME Frances L. Shealy XSIGNATUR TITLE: District Controller ATE:x I NOTE: All applications are subject to review and investigation priorto being placed on approved vendor bid lists. COMPLETE APPLICATIONS WITH COMMODITY LIST SHOULD BE RETURNED TO: CITY OF MIAMI - PURCHASING OFFICE 1145 N.W. 11th Street -Suite 126 P.O.Box 330708 Miami, Florida 33233-0708 Rov.3/84 y 88--431. .