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HomeMy WebLinkAboutR-88-0406J�88�4U9 4J27/88 RESOLUTION NO. _,""�'�r A RESOLUTION ACCEPTING THE $IDS OF LAWMEN'S AND SHOOTERS SUPPLY, INC. IN THE PROPOSED AMOUNT OF $43,418.00 AND MASZK WORKSHOP IN THE PROPOSED AMOUNT OF $14,220.00 FOR FURNISHING AMMUNITION SUPPLIES ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO RENEW FOR AN ADDITIONAL ONE YEAR PERIOD AT A TOTAL PROPOSED COST OF $57,638.00; ALLOCATING FUNDS THEREFOR FROM THE 1987-88 OPERATING BUDGET ACCOUNT CODE #290101-703; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS AND TO EXTEND THE CONTRACT FOR AN ADDITIONAL ONE YEAR PERIOD UNDER THE SAME PRICES, TERMS AND CONDITIONS SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were 3 ' received March 30, 1988 for the furnishing of Ammunition Supplies on a contract basis for one (1) year with option to renew for an additional one year period.to the Department of Police; and WHEREAS, invitations were mailed to nineteen (19) potential suppliers and five (5) bids were received; and WHEREAS, funds for this purchase will be available from the 1987-88 Operating Budget Account Code #290101-703; and WHEREAS, this material will be used by the Department of Police for the purpose of utilizing the ammunition in firearms training and issuance to sworn officers; and WHEREAS, the City Manager and the Director of the Department of Police recommend that the bids received from Lawmen's & Shooters Supply, Inc. and Maszk Workshop be accepted as the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The March 30, 1988 bids of Lawmen's & Shooters Supply, Inc. in the proposed amount of $43,148.00 and Maszk Workshop in the proposed amount of $14,220.00 for furnishing Ammunition Supplies on a contract basis for one (1)yearwith the option to renew for an additional one (1) year period to the Department of Police at a total proposed cost of $57,638.00 are hereby accepted with funds therefor hereby allocated from the 1987-88 Operating Budget Account Code #290101-703. CITY COMMISSIQN MEETING Off' MAY 12 1988 REsowm No. 98.40 , REMARKS: Section '. The City Manager is hereby authorized to instruct the Chief Procurement officer to issue Purchase Orders for these materials, and to extend the contract for an additional 1; s done (l) year Period at the same prices, terms and conditions, (( e I subject to the availability of funds. PASSED AND ADOPTED this l2th day of May 1988. eKLYAKzU ANU arexuvLu tiY: 'ew.'y ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROV9,D�'AS TO FORM AND CORRECTNESS: WCIA A. DOUGHERTY CITY ATTORNEY R8-406 h i BID SECURITY ,TgM Ammunition Supplies DATE Sip%RECE►VEOMarch 30, 1988 2:OOpm 87-88-064 TYPE OF SECURITY BIDDER TOTAL The 3-D Inv., Inc. Broken down by items Lawmen's & Shooters Supply,In Bacon Creek Gun Shop " of Maszk Workshop, Inc. " Star Trading Group RECEIVMn ehalf of PURCHASING DIV./PUBLIC WORKS - /V�"� envelopes. SIGNED: %dA:3— - , DATE: ,2_7 - Received !H sheer de(rilticd checks Nit• or 01 1jw� r01t 1CCOUNTM DIVISION ti 3- LEGAL AbV8RIISEM8NT .: Sealed bids will be received by the City Mana __City_Cler u he City of Miami, Florida not later than 2:00 p.m. March 30.- 88 for furnishing Ammunition Supplies, as nee e , on a contract +a' sis to the Department of Police. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. a The City Manager may reject all bids and readvertise. 1 (Ad No. 5116) i Cesar. H. Odio City Manager R :I lid 01 NIM 89Ef UJfiI10-B'8 - ' yyyyy j 3j:C �S tL, VV RE tUISITION FOR ADVERTISEMENT on) This number must appear In the advertisement. ACCOUNT COOP; L 9 ( 2 0.1 '- <: r DATE Mi9 r L h 9, 1 9 EPHONE i t, 3 U 0 APPROVED 6Y-.....T_.. "-?r2%' fSi)i.' i PREPARED BY - - DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement - - - '�' ` { ' ' times. (number of times) Type of advertisement: legal classified display (Check One) Size: ' ` 1 Starting date :i • i f; f3 First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT A-1 B•2 C-3 D-4 E-5 F3 F4 F5 F7 FS F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MIA DD Adv. Doc, Reference VENDOR INDEX CODE OBJECT PROJEC 11 13 1 117 18 1 12534 39 42 45 50 51 56 57 62 63 65 66 1 2 4111 VIP11210121 1 T0 2 3 4 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT6 72 AMOUNT 5 2 0 0 2 0 1 i'7T:i: �.'-i�)}° �'✓:fau lrl'Olall'l"'_�::'?.i. �ji�itai�'C::1l�.titi: Y e I I oi j C V a a :te71dY.;7 Approved for Payment White — Purchasing Yellow - Finance Pink — Department i i t r � a 1(n f y.%rt k� sue:. .�1 ._.-i7•r ._. 1:..� �:.. _.�.. M� ... .. ....... ....:... .......: ..: - _- �.s..—... - -- N -"1 . CITY OP MIAMI, IrLORIDA 1NTP.N-OFFiC;E MEMOIRANCIUM TO DATE: PILE: The honorable Mayor and Members i9� of the City Commission sue,ECr: Recommendation for Resolution & Award of Bid No. 87-88--064 Police Department Ammunition FROM: Cesar H. O d i o REFERENCES: City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that an award be made and a resolution be passed accepting the most responsive. bids as. received from Lawmen's and Shooter Supply, Inc., in the amount of $43,418, and Maszk Workshop in the amount of $14,220, to furnish the Police Department with ammunition and supplies, oci a coaLzcLet basis, for one year, further authorizing the City Manager to extend the contract for additional one year periods under the same price, terms and conditions subject to the availability funds, for a total proposed cost of $57,638. Funding will be FY '87-88 Police Operating Budget, Index Code 290101-703. BACKGROUND: The Police Department has analyzed the bids received on March 30, 1988, for furnishing and purchasing ammunition and supplies. The Department has found the bids of Lawmen's and Shooter Supply, Inc., and Maszk Workshop to be the most responsive bidders. On March 11, 1988, invitations for sealed bids for furnishing and purchasing ammunition and other supplies were sent to prospective vendors. Bids were opened on March 30, 1988, with five (5) vendor submitting bids. The Department of Police will utilize the ammunition in firearms training and issuance to sworn officers. Ms. Adrienne MacBeth was contacted reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that the award of bid be made to Lawmen's and Shooter Supply, Inc., and Maszk Workshop. The Departments specificationshave been met, and the funding source will be the Fiscal Year 1987-88 Police Operating Budget, Index Code 290101-703. 3-r w V . 88--406 ,': :_'c dItY Eft MIAMI, PL6hlbA iNTER,o riet M€MORAN6UM to William J, Schaut Procurement Supervisor FROM. Clareff-c—eDicekso" Chief of Police COP: A � Q €•ALE: subAct Bid #87-88-064, Approval REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $57,628, FY '87-88 Police Operating Budget, Index Code 290101- 703. FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS (IF REQUIRED) Carlos Garcia, Director Sergio Rodriguez, Director Department of Financed vianning uepartment BUDGETARY REVIEW & APPROVED BY: Manohar S-. Surana, Director - Frank Castaneda, Director Department of Management and Community Development Budget (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) a a u FDA OFFICE USE ONLY VENDOR APPLICATION 1. FULL NAME OF FIRM/CORPORATION LAWMEN'S & SHOOTERS' SUPPLY, INC. 2. MAILING ADDRESS: 3801 Okeechobee Road Ft. Pierce, P O Box 33450 t) (CITY) (STATE) (ZIP CODE) 3. BUSINESS ADDRESS: 3R01 ok echobee Road (STREET) Ft. Pierce, Fl. 33450 (CITY) (STATE) (ZIP CODE) 4. TELEPHONE NUMBER (S) (305)461-8700 AREA CODE 800562-5697 AREA CODE 5. NUMBER OF YEARS IN PRESENT BUSINESS: (2) two years 6. OCCUPATIONAL LICENSE No. 12265 8. FEDERAL EMPLOYER IDENTIFICATION No. OR SOCIAL SECURITY No. 59-2223132 / / 1 (CHECK APPROPRIATE BOX) 9. TYPE OF BUSINESS 1. 13 Individually Owned 2. 13 Partnership 3. 9 Corporation/Profit 4. 13 Corporation/Non-Profit 10. OWNER/IDENTIFICATION 1. Q White 2. E3 Black American 3. 11 Hispanic American 4. 13 Asian or Pacific Island 5. 13 American Indian or Alaskan Native 6. 13 Other 11. GENDER OF OWNER 0. Q Male 1. 13 Female 12. GROSS ANNUAL SALES: (AMOUNT) $ 600,000.00 ISSUED BY St. Lucie County YEAR ENDING: Sept. 1983 7. PRINCIPALS AND OFFICERS: GIVE NAME, TITLE, AND PERCENTAGE OWNED: NAME TITLE PERCENT OWNED a) C. Reed Knight, Jr. President 100% b) y (Continued otherside) 9V-406 Im Ll FOR OFFICE USE ONLY VENDOR APPLICATION 1. FULL NAME OF FIRM/CORPORATION MASZK'S WORKSHOP, INC. 2. MAILING ADDRESS: P.O. Box 578 109 S. State St. Bunnell (PFL ox or Street) 32010 (CITY) (STATE) (ZIP CODE) 3. BUSINESS ADDRESS: 109 S. State St. Bunnell, FL (STREET) 32010 (CITY) (STATE) (ZIP CODE) 4. TELEPHONE NUMBER (S) (904) 437-3361 AREA CODE AREA CODE 5. NUMBER OF YEARS IN PRESENT BUSINESS: 30 years 8. FEDERAL EMPLOYER IDENTIFICATION No. OR SOCIAL SECURITY No. / 59 /1224074 (CHECK APPROPRIATE BOX) 9. TYPE OF BUSINESS 1. ❑ Individually Owned 2. ❑ Partnership 3. 0 Corporation/Profit 4. ❑ Corporation/Non-Profit 10. OWNER/IDENTIFICATION 1. ® White 2. ❑ Black American 3. ❑ Hispanic American 4. ❑ Asian or Pacific Island 5. ❑ American Indian or Alaskan Native 6. ❑ Other 11. GENDER OF OWNER 0. ® Male 1. ❑ Female 12. GROSS ANNUAL SALES: 6. OCCUPATIONAL LICENSE No. 305 (AMOUNT) $ 1.2 mil. ISSUED BY Flagler County YEAR ENDING: 9/30/83 7. PRINCIPALS AND OFFICERS: GIVE NAME, TITLE, AND PERCENTAGE OWNED: NAME TITLE a) b) c) d) J.B. Maszk E.L. Maszk President PERCENT OWNED 51 Secy. Tres. 49 r% (Continued otherside) -S ' 98-406 N 1-111, "*NI AWARD OF BID Bid No. 87-88.064 ITEM: Ammunition DEPARTMENT: Police TYPE OF PURCHASE: Contract for one (1) year with the option to renew for one (1) additional year REASON: This ammunition will be used in fireatms training and issuance to sworn officers. POTENTIAL BIDDERS: 19 BIDS RECEIVED: 3 TABULATION: Attached FUNDS: 1987-88 Operating Budget Account #290101-703. MINORITY/WOMAN PARTICIPATION: An Invitation to Bid was sent to four 4 hispanic firms engaged in the Ammunition business as located in the following sources: 1. New Vendors Applications 2. Dade County Minority Register 3. Yellow Pages Telephone Directory �. Previous bids on file in the Procurement Mgmt. Office Invitations to Bid were sent to fifteen (15) minority organizations. BID EVALUATION: Category Prior Bidders Black American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority Courtesv Notifications "No Bids" Late Bids Totals The bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Invitations Mailed 0 1 0 10 0 3 0 5 15 34 Reasons for "no bid" were as follows: Number of Responses 0 0 0 2 0 0 0 1 0 2 0 1. Star Trading Group. - "Do not meet specifications." 2. 3-D Inv., Inc. - "Do not meet specifications." Page 1 of 2 M: 98-406 RECOMMENDATION., - OW IT IS *ECOMMENDED THAT THE AWARD BE MADE To LAWMEN'S & SHOOTERS SUPPLY, INC. IN THE PROPOSED AMOUNT OF $43,418.00 AND MASZK WORKSHOP IN THE PROPOSED AMOUNT OF $14,220.00 AT A TOTAL PROPOSED AMOUNT OF $57,638.00. Procurement Supervisor rl- Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator der Item Description Nc oz. WF/e, 5 I AG-G. l� IaN kS _ . a3 Rac t;ce, 30 -a6 S P 011 E 01 . TABULA ON OF BIDS FOR M to t t i nt e R a 5w lees POLICE DEPARTMENT „ trip --ity Manaaer , C-;tClerl� city o+Mwm� Flonau 11 _ M E 5 T QW►NMY Unit Toted Uni} Total Unit Total Ptics Total Price Total Unit Total Price Price pricca e SM 38•ooM �o.00 /y01.OD JK JO•oo S l(o•�oM i 3.pe 5 m lbs. �� Jn a�8�• �: r so .�0 317.E 0 19 v- oa ie 3A cqN s aRG�t r.+J - dBlue- -rag - s �, . la nl ks /►i 1 •8t JN 383 •b z 7 • So 3 - - i l N IRREGULARITIES LEGEND Sub ,�S�G/e Total -�dO9'°o IT IS RECOMMENDED THAT AN AWARD OF BID BE MADE TO A - No Power -of-Attorney Affidavit as to Capitcl a Surplus of Bonding Company LAWMEN'S AND SHOOTER IN THE AMOUNT OF $43 , 418.00 AND B - C No Corrected Extensions MASZK- SHOP IN THE AMOUNT OF $14, 220. 00 FOR A TOTAL BID No. 87-88-064 in D _ Proposal Jnsignell or Improperly Signed or No Corporate Seal CONTRACT AMOUNT OF $57,638.00 E - Questionnaire Not c,Ittod Out ' F. - Ga - improper Bid bond •--------- _ '- © H - Corrected Bid No. • JOB. JPrep by_ - WC TABULATION OF BIDS FOR - Wn»/y/7'io� Bidder _ �•. ��• rvmPar�s �ter� �n r,.nnwmi /!,? zK o P Fl)na.j it M E hiCo /Y C S T o �S Item NC / Description S 3 " Qo,e ,Ga /a. s e 11101likNMy /00 /op o Unif Pries Fed;(P7. • &7eo.00 a.37 e� Total 00 5o . =' unit Prig Totgl / Unit PFica Q Total /,D Unit i�ries Total Unit Price Total Uni t Pries Total a Ic-G C-u N GReasoz a S /O•S O Z.Z .1 a B Ho ldeie • 38 W C.aNe.,e t% C a C d ,e oD SDM boa .8.3 p 9/•s �.�26 .S ♦ .SoM - Ell HE IRREGULARITIES LEGEND A No *Power -of- Attorney IT IS RECOMMENDED THAT B - No Affidavit as to Capitcl a Surplus of Bonding Company C Corrected Extensions D - Proposal-Insigned or Improperly Signed or No Corporate Seal E - Questionnaire Not 5slied Out BID F - G• - Improper Bid Bond H - Corrected Bid I - JPrep. b