HomeMy WebLinkAboutR-88-0399I
J-88-288
5/12/88
(M 88-384
4/14/88)
(M 88-386
4/28/88)
RESOLUTION NO. 198-39c'
A RESOLUTION APPROVING THE ATTACHED BUDGET IN
THE AMOUNT OF $135,000 FOR THE OPERATION OF
THE BAYFRONT PARK MANAGEMENT TRUST UNTIL THE
END OF THE FISCAL YEAR ENDING
SEPTEMBER 30, 1988 WITH FUNDING THEREFOR TO
BE PROVIDED IN THE FORM OF INTEREST EARNINGS
ON BAYFRONT PARK CAPITAL IMPROVEMENT BOND
MONIES.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The attached budget in the amount of $135,000
for the operation of the Bayfront Park Management Trust until the
end of the Fiscal Year ending September 30, 1988 is hereby
approved with funding therefor to be provided in the form of
interest earnings on Bayfront Park Capital Improvement Bond
monies.
PASSED AND ADOPTED this 12th day of May 1988.
XAVIER L. SUAREZ, MAYOR
ATT
MA Y HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
ROBE T F p CLARK
CHIE DEPUTY Y ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
UCIA A. DOUGHERTY
CITY ATTORNEY
RFC/bss/M660
i CITY COMMISSION
MEETING OF
MAY 112 1988
RESOLUTION No. 88--399
REMARKS:
1:.
1
r
CITY OF N1 AMI
"MONT PAhK WERATiNO IB=RT
FOR THE PM MONTHS Mime SV.PT- 30, 1985
,�r.�
�tE�ENUES
City of Miami Contribution 0135,000
ftftftftft"-ftb
OPERATING EXPENSES:
PERSONNEL:
Interim Manager
11,667
Secretary
7,084
Payroll Taxes & Benefits
3,750
Subtotal Personnel
ADMINISTRATIVE OPERATIONS:
Office Rent
0
Staff Parking
0
Furniture Rental
0
Postage
3,000
Telephone
3,000
Office Equipment Rental/Maint.
20,400
Office Equipment Purchases
19,900
Office Supplies
2,500
Courier & Messenger
0
Business Travel
0
Business Meeting Expenses
0
Transportation Reimbursement
0
Rr4aat4Q9M /7 Kc-TiwL-�,Q/t,►cc�i
25, 000
Memberships/Subscriptions
400
Conference Registration
200
Marketing/Special Events
10,000
Advertising
25,000
Other
10,000
Subtotal Administrative Operations
$22,501
$101,400
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r.
bayfront part
operating budget
F 87-88
Page 2
PROFESSIONAL SMIC8$:
Legal b
Audit dtso
Accounting.6
00
Subtotal Professional Services 88�80C1
Excess Surplus (Deficit) Revenues over Expenses
i
CITY OIL MIAMI
BAYFRONT PARK OPERATING BUDGET
NOTES TO PROPOSED BUDGET FOR 1987-88
R9VENUES
The City of Miami Commission allocated $135,000 to the 8ayfront.
Park Management Trust at its meeting of April 30, 1988 for the
r+ purposes of operating Bayfront Park for the remaining five months
of the 1987-88 fiscal year.
PERSONNEL
Interim Manager
The proposed annual salary is $28,000. For the five months
remaining in the 1987-88 fiscal year, projected salary expense is
$11,667. The manager is responsible for the overall
administration and operation of the Trust and its staff.
Specifically, the position is responsible for coordinating
special events in a public -private revenue producing facility.
The position works closely with various civic, community public
and private officials to promote and develop programs for the
park, oversees day-to-day operations such as maintenance, risk
management and budgetary control of the park's operations.
Secretary/Receptionist
"^ R
The proposed annual salary is $17,000. For the five months
remaining in fiscal year 1987-88, the projected salary expense is
$7,084. The secretary is responsible for all administrative
support.
Payroll Taxes & Benefits
The proposed budget amount for payroll taxes and health insurance
is $3,750. This is estimated to be 20% of the gross salary
expense.
ADMINISTRATIVE OPERATIONS
Office Rent
Projections anticipate that no costs will be incurred for office
rent.
Staff Parking
Projections anticipate that no costs will be incurred for staff
parking.
88-:-39"
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Hayfront Park Operating budget
Fit 87-3b
Page 2
Furniture Rental
A Trust member, Mr. Henry Courtney, has agreed to donate office
furniture from his law practice to the park at no cost. This
furniture will be used by the administrative staff.
Postage
The proposed budget amount for postage is $3,000. This amount-
includes the lease of a postage meter and electronic scale, and
stamps for general office correspondence and park related
correspondence for Trust members.
Telephone
The proposed budget is $3,000. Projections are based upon making
necessary and pertinent calls to various promoters and potential
amphitheater users on a local, regional and national basis to
promote the facility.
Office E uq ipment Mental/Maintenance
The proposed budget amount is $2,400. The includes th^
anticipated the purchase of annual maintenance agreements on 2
electric typewriters, photocopier, facsimile machine and postage
equipment.
Office Equipment Purchase
The proposed budget amount of $19,900 is for the purchase of
various start-up equipment including a facsimile machine,
photocopier, computer and printer and related word processing and
accounting software, a phone system and remote answering
machine, a memory electronic typewriter, standard electronic
typewriter, conference table and chairs, bookcase and filing
cabinets.
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bayfront Park Operating budget
PY 87-88
Page 3
Office Supplies
The proposed budget amount is $2,500 for all general office;
photocopy and computer supplies, including paper and toner.
Printing
The proposed budget amount of $25,000 includes Bayfront Park
stationary, business cards, copies over the photocopy machine
allowance, and production of artwork and printing of
informational brochure about the park.
Memberships/Subscriptions
The proposed budget amount of $400 includes fees for memberships
in professional planning and management organizations that
provide the Trust with resource material for projects and
professional staff development, as well as subscriptions to local
and professional publications pertinent to daily operations.
Conference Reqistration
The proposed budget amount of $200 includes fees for staff
participation in local and national meetings pertaining to Trust
business, as well as enrollment in classes for professional
development.
Marketing/Special Events
The proposed budget amount of $10,000 would enable the Trust to
fund special promotional projects and/or community events in the
management and promotion of the park.
Advertising
The proposed budget amount of $25,000 shall be spent on
advertisements in various trade publications that reach potential
facility users. (i.e. Amusement Business, International
Association of Auditorium Managers, Sports & Leisure Service:,,
Inc., Performance, and Billboard)
88-399
Oayfront park Operating Budget
FY 87-88
Page 4
Other
The proposed budget amount of $10,000 includes miscellaneous
expenses associated with Trust operations and unforeseen
emergency expenses that might be associated with starting up a
new organization.
Professional Services
Logal Support
The Trust shall receive legal services from the City Attorney s
office at no cost.
Audit
The proposed budget amount of $4,500 is for fees to be incurred
by a certified public accounting firm to be retained for the
annual park audit.
Accounting Service
The proposed budget of $4,000 is for a professional accounting
_ service to provide the interim manager with day-to-day
bookkeeping assistance and to provide assistance with internal
financial accountability. This service shall facilitate quality
control of the overall budget.
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88-399
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