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Home My WebLink AboutR-88-0552J-88-561 5/25/88 � RESOLUTION NO.`"`l?�j+ A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE ACQUISITION OF SERVICE FOR THE FIXED SITE DIGITAL ASSEMBLIES AT AN ESTIMATED COST OF $48,000.00 FROM MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. (MIDWEST HIGH-TECH CENTER) PART OF THE 800 MHZ COMMUNICATIONS SYSTEM MANUFACTURED BY MOTOROLA COMMUNICATIONS & ELECTRONICS, INC. FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/ COMMUNICATION SERVICES DIVISION; ALLOCATING FUNDS THEREFOR FROM THE 1987-88 OPERATING BUDGET ACCOUNT CODE NO. 420301-340-56000; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, service capabilities are needed to service these digital assemblies which are part of the 800 MHz communication system; and WHEREAS, the existing 800 MHz Trunked Communication System was manufactured by Motorola Communications and Electronics, Inc.; and WHEREAS, funds for this service are available in the Department of General Services Administration Account No. 420601- 340-56000; and WHEREAS, the Chief Procurement Officer has adopted a finding wherein that Motorola Communications & Electronics Inc., (Midwest High -Tech Center Inc.) is the sole source to provide service for this equipment; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the requirement for competitive formal sealed bids be waived and the procurement from Motorola Communications & Electronics, Inc. (Midwest High Tech Center) as the sole source, be approved; CITY COMMISSION MEETING OF JUN 9 1988 )LUTION No. 88-5 )2 ARKS: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA! Section 1. By an affirmative vote of 4/5ths of the Members of the City Commission, after a duly advertised public hearing+ the City Manager's written finding that Motorola Communications & Electronics, Inc. (Midwest High -Tech Center) is the Sole Source of supply to the City for service of fixed site digital assemblies at an estimated cost of $48,000.00 for the Department of General Services Administration/Communication Services Division is hereby accepted with funds therefor hereby allocated from the 1987-88 Operating Budget Account No. 420601-340-56000. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service, subject to the availability of funds. PASSED AND ADOPTED this day of 1988. XAVIER L. SUA , MAY R AT TEtooe4�� MA HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS Trn AND CORRECTNESS: 1 I v v •%v u.1 u. r - CITY ATTORNEY -2- 88-552 C r CITY OF MIAMI. FLORIbA Ntef!-OPFICt MEMORANCIUM The Honorable Mayor and of the City Commission Cesar H. Odio City Manager RECOMMENDATION: Members DATE SUBJECT REFERENCES. ENCLOSURES. JU N +/ 1: 8 FILE Resolution Authorizing Sole Source Acquisition from Motorola, 800 MHz Digital Assembly Fixed Site Service It is respectfully recommended that the City Commission adopt the attached resolution authorizing the waiver of the requirements for sealed bids for the sole -source procurement of service on fixed site digital assemblies be used with the City's 800 MHz trunked system, from Motorola Communications and Electronics, Inc., Midwest High -Tech Center at a cost of approximately $48,000.00. BACKGROUND: The General Services Administration Department, Communications Services Division, has found Motorola Communications and Electronics, Inc.. Midwest Bich-Tech.rRnter to be the sole source of the service capabilities needed to service fixed site digital assemblies, which are a part of the 800 MHZ communications system, manufactured by Motorola. The Chief Procurement Officer has also adopted this finding. Therefore, the General Services Administration Department is requesting approval for procurement of these services from Motorola Communications & Electronics, Inc., Midwest High -Tech Center as a sole source. Amount of Bid: $48,000.00 % of Cost Estimates: N/A Budgeted Amount: $48,000.00 Source of Funds: General Services Administration Department, Communications Services Division, 420301-340:56000 Minority Participation: Vendor is a non -minority. Public Hearings/Notices: Yes, June 9, 1988 Assessable Prolect: N/A Attachment: Proposed Resolution 794 79 S8-SS2 ht " — Z. T - := F F• t HiyM T 6 _. t...ijri ;ET i;ity Vf MihMi,. *L0 tt0A INTER-OrFIC'E ML'MQftANOUM t=- . 04 01b i O 9 .e i�fi liam J. schaut DAM MAY 2. Al 1;oj rf►r, p o ury ent S petvisor cur e t nagement Division stirrer sole Source Acquisition of 800 MHz Fixed site Digital Assembly E. w isms, Director 00CRtNets? service G neral Services Administration 904GL GAVw[b This Department has verified with the DepartmenLailable nance and Management ` Budget that funds shall be a in the Communications Services Division budget Account340:56000 of the General Services Administration Department, the award of a sole source contract for service to fixed site digital assemblies, to Motorola Communications and Electronics, ins., Midwest High -Tech Center. Total cost of this purchase is estimated to be $48,000.00. PrNANCE REVIEW AND APPROVED BY: Carlos Garcl-ar Director Department of Finance ' BUDGETARY REVIEW AND APPROVED BY: Mariohar , Director Departmen Management 6 Budget ADDITIONAL APPROVALS (Ili REQUIRED) Sergio Ro riguez,Dite - tor, Planning Dept. NIA Frank Castaneda, Direc- tor, Community Develop- ment Department 88- 552 M ci '•1' Z: T — _ 1= P I 16 • 1 i=• CltT OF WAM1, PL6410A iN'f Ft 1 ftr10E MEMORANDUM F r 4_i h-- To Cesar H. bdlo butt Flit City Manager Finding of Sole Source subitcr Supply for Acquisition from Motorola, 800 MHz Digital Assembly F1406A RtFEaEk��b Service Eton E. Williams Chief Procurement Officer ENMOSU11E6 Finding of Sole Source As stated below, it has been determined that Motorola Communications and Electronics, Inc. (Midwest High -Tech Center) is the sole -source for procurement of service on fixed site digital assemblies to be used with the City's 800 MHz trunked system, at a cost of approximately $48,000.00. It has also been determined that Motorola inc., DCS/Portable Inc. is the sole - source for procurement of service on portable digital assemblies to be used with the City's 800 MHz trunked system, at a cost of approximately $47,000.00. Reasons for Finding The City of Miami recently completed installation of a state of the art, 800 MHz communications system which was manufactured by MnfnVnl Tnc. 1 th L .11... ,...c presence time only Motorola, inc. is known to be able to provide equipment and service compatible with the City's 800 MHz system. Therefore, it is not practical to use competitive -bidding methods to secure the services required. The above findings are hereby approved and adopted as the findings of the undersigned. Ron E. Williams Chief Procurement Officer The above findings are hereby approved Vd adopted as the findings of the undersigned. A- /_�� Cesar H. Odio City Manager 3 88-5 521 6 0 CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION BID NO. - BID SHEET IMPORTANTt BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms., Net 10 Days ( Include cash discount for prompt - payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: one year from ship date. State any varigantcees to specifications (use separate sheet if necessary): Delivery: 14 calendar days required upon receipt of Purchase Order. Delivery Point(s): General Services Administration -Communications Divis luau N.W. 20tn Street Miami, F1 33127 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: PUBLIC CORPORATION Arthur P. Sundry Ronald .I. Creenwell Robert E. Muller (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply. with all applicable substantive and procedural provisions therein, including any amendments thereto. N/A ell BIDDER: Signature: c� z�• ' {� ( company name) Print Name: �v1'et• .T. Indicate if Minority Business: Date: 4r14y -)W' [ j Black- ( j Hispanic [ ) Women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 1313—J k: