HomeMy WebLinkAboutR-88-0551P
J-88=571
5/25/88 t�
RESOLUTION NO.C7`
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING THE
CITY MANAGER'S FINDING OF SOLE SOURCE;
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND APPROVING THE ACQUISITION OF
SERVICE FOR THE DIGITAL ASSEMBLIES OF
PORTABLE UNITS AT AN ESTIMATED COST OF
$47,000.00 FROM MOTOROLA COMMUNICATIONS AND
ELECTRONICS, INC. (DCS/PORTABLE INC.), PART
OF THE 800 MHZ COMMUNICATIONS SYSTEM
MANUFACTURED BY MOTOROLA COMMUNICATIONS &
ELECTRONICS, INC. FOR THE DEPARTMENT GENERAL
SERVICES ADMINISTRATION/COMMUNICATION
SERVICES DIVISION; ALLOCATING FUNDS THEREFOR
FROM THE 1987-88 OPERATING BUDGET ACCOUNT
CODE NO. 420301-340-56000; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, service capabilities are needed to service these
digital assemblies which are part of the 800 MHz communication
system; and
WHEREAS, the existing 800 MHz Trunked Communication System
was manufactured by Motorola Communications and Electronics,
Inc.; and
WHEREAS, funds for this service are available in the
Department of General Services Administration Account No. 420601-
340-56000; and
WHEREAS, the Chief Procurement officer has adopted a finding
wherein that Motorola Communications & Electronics Inc.,
(DCS/Portable, Inc.) is the sole source to provide service for
this equipment; and
WHEREAS, the findings of the Chief Procurement Officer have
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the requirement
for competitive formal sealed bids be waived and the procurement
from Motorola Communications & Electronics, Inc. (DCS/Portable
Inc.) as the sole source, be approved;
CITY COMPQISS OI N
MEETING OF
JUN 9 iy8g
IN No._88-55
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA6.
Section 1. By an affirmative vote of 4/5ths of the Members
of the City Commission, after a duly advertised public hearing,
the City Manager's written finding that Motorola Communications &
Electronics, Inc. (DCS/Portable Inc.,) is the Sole Source of
supply to the City for service of portable units digital
assemblies at an estimated cost of $47,000.00, for the Department
of General Services Administration/Communication Services
Division is hereby accepted with funds therefor hereby allocated
from the 1987-88 Operating Budget Account No. 420601-340-56000.
Section 2. The City Manager is hereby authorized to instruct
the Chief Procurement Officer to issue a purchase order for this
service, subject to the availability of funds.
PASSED AND ADOPTED this 9th day of June 1988.
XAVIER L. SU Z, MAYOR
ATTE
MATTT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
JORG L.-FERN
CIT ATTORNEY
-2-
l98-5SI
`f3
CItY OF MIAMI, FLORIDA
INtP.fq-01rFICE MEMORANDUM
The Honorable Mayor and Members
of the Ciry Commission
Cesar H. odio
City Manager
RECOMMENDATION:
. r
DATE V ti i ' 198 FILE
Resolution Authorizing
SUBJECT Sole Source Acquisition
from Motorola, 800 MHz
Digital Assembly
Service for Portables
REFERENCES.
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing the waiver of the requirements
for sealed bids for the sole -source procurement of service on
portable digital assemblies be used with the City's 800 MHz
trunked system, from Motorola Inc., DCS/Portable Inc. at a cost
of approximately $47,000.00.
BACKGROUND:
The General Services Administration Department, Communications
Services Division, has found Motorola Inc., DCS/Portable Inc. to
be the sole source of the service capabilities needed to service
the digital assemblies of portable units, which are a part of the
800 MHZ communications system, manufactured by Motorola. The
Chief Procurement Officer has also adopted this finding.
Therefore, the General Services Administration Department is
requesting approval for procurement of these services from
Motorola Fnc., DCS/Portable Inc. as a sole source.
Amount of Bid: $47,000.00 % of Cost Estimates: N/A
Budgeted Amount: $47,000.00
Source of Funds: General Services Administration Department,
Communications Services Division, 420301-340:56000
Minority Participation: Vendor is a non -minority.
Public Hearings/Notices: Yes, June 91 1988
Assessable Project: N/A
Attachment:
Proposed Resolution
7F�-/
88-551
s: i — " i1 by P4 t ft rk p�
tiiTY VP MIAINI. FL�f11E1A
1N1ER-UF'1F1cE MCM014ANDUM �.
Tp William J. S`chauf dAtL MAY ri �`rJ• rllt
P tement Supervisor
P ur lil
anagement Division Au"c' Sole Source Procurement
of 900 MHZ Portable
d(k Digital ASSOMbly
.I►ov n E. ams, Director pECEAtN�16 Service
General Services Administration
a m.'l •ti AY•
Lf.I .�EI
This Department has verified with the Departmen s of Finance and
Management 6 Budget that funds shall be a ailable in the
Communications Services Division budget Account-340:56000
of the General Services Administration Department, the award for
service to portable digital assemblies, to Motorola ine.,
DCS/Portab•le( Inc.. Total cost of this purchase is estimated to
be 147(000.00
FINANCE REVIEW AND APPROVED BY:
Carlos Garcia( Director
Department of Finance
r
BUDGETARY REVIEW AND APPROVED BY:
Mariohar Sur Director
Department o anagement a Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
M /i
Sergio Rodriguez,Direc,
tort Planning Dept.
!rank CaBtaneds, D�tee-
tor, Community Develop-
ment Department
l98-5S1
Cott/ OF MIAMI, FLON10A
INJEst-OFFICE MEMORANDUM
TO Ceta t H • Od i o bAtt VILE
City Manager Finding of sole source
subAcT supply for Acquisition
from Motorola, 800
MHz Digital Assembly
Service
iROM Pon E. Williams a�aEaE4c.Es
Chief procurement Officer
�:V CI D$UR�Fi
Finding of Sole Source
As stated below, it has been determined that Motorola
Communications and Electronics, Inc. (Midwest High -Tech Center)
is the sole -source for procurement of service on fixed site
digital assemblies to be used with the City's 800 MHz trunked
system, at a cost of approximately $48,000.00. It has also been
determined that Motorola Inc., DCS/Portable Inc. is the sole -
source for procurement of service on portable digital assemblies
to be used with the City's 600 MHz trunked system, at a cost of
approximately $47,000.00.
Reasons for_Finding
'the City of Miami recently completed installation of a state of
the act, 800 MHz communications system which was manufactured by
Motorola, Inc. At the present time only Motorola, Inc. is known
to be able to provide equipment and service compatible with the
City's 800 MHz system. Therefore, it is not practical to use
competitive bidding methods to secure the services required.
The above findings are hereby approved and .adopted as the
findings of the undersigned.
Ron E. Wi 11 i•�ms ��
Chief Procurement officer
The above findings are hereby approved d adopted as the
findings of the undersigned.
Cesar •H. Odio � ��
City Manager
3
88-551
0
A
CITY OF MtAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO.
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING.
Terms: Net 10 Days ( Include cash discount for prompt
payment,•if any)
Additional discount of 0 % if awarded all items.
Warranty and/or guarantee: One year from ship date.
State any
necessary):
vari9one s to specifications (use separate sheet if
Delivery: 14 calendar days required upon receipt of Purchase
Order.
Delivery Point(s): General Services Administration -Communications Divisio
lulu N.W. 20th Street
Miami, F1 33127
In accordance with the Invitation to Bid, the Specifications, General
ConditionA, Special. Conditions, and General Information to Bidders, we
agree to furnish the Items) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
PUBLIC CORPORATION
Arthur P. Sundry
Ronald J. Greenwell
I oburt E. Mii 1 1 er
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: NSA Signature:
(company name)
Print Name: %��'ht-TiX��Ez
Indicate if Minority Business: Date:
( j Black ( j Hispanic j j Women
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
BID.
a WA
88-551