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Home My WebLink AboutR-88-05405/23J�13 3 RESOLUTION NOrl!".5 . �110 A RESOLUTION AUTHORIZING THE ISSUANCE OF' A REQUEST FOR QUALIFICATIONS ON JUNE 22, 1988, IN SUBSTANTIALLY THE FORM ATTACHED, INVITING INTERESTED AND E XPERIENCE'D DEVELOPMENT TEAMS TO SUBMIT PROFESSIONAL QUAL LFICATIONS FOR THE DEVELOPMENT OF' AN APPROXIMATELY 250,000 SQ. F'T. BUILDING TO HE LOCATED ON A 1 2-LO`r LAND PARCEL 136TWEEN NI:; I.ST AND MIAMI AVENUES AND NE 4TH ANO 5'rt1 S'rREF,'CS IN MIAMI TO BE OCCUPIED BY THE U.S. ATTORNEY'S OFFICE AND OTHER U.S. LAW ENFORCEMENT AGENCIES; ATTACHED REQUEST FOR QUALLFICATIONS INCORPORATING LANGUAGE CLARLPYING THAT THE MINIMUM MINORITY PARTICIPATION REQUIREMENT IS A 34% OWNERSHIP INTEREST IN THE FEDERAI, LAW ENFORCEMENT BUILDING AND FACILITIES HERE) E3Y MINORITY PARTICIPANTS REPRESENTING ALL OF THE MINORITY GROUPS IN ANY COMBINATION THEREOF, E3UT IN NO EVENT SHALL ANY OF THE INDIVIDUAL MINORITY PARTICIPANTS HOLD LESS THAN A 5% OWNERSHIP INTEREST IN THE FEDERAL, LAW ENFORCEMENT BUILDING AND FACILITIES. WHEREAS, on March 10, 1988, the City Commission adopted Resolution 88-232, authorizing the issuance of a Request for Qualifications on March 15, 1988, inviting interested and experienced development teams to submit professional qualifications no later than April 15, 1988, for the development of an approximately 250,000 sq.ft. building in Miami to be occupied by the U.S. Attorney's Office and other U.S. Law Enforcement Agencies, and WHEREAS, on May 12, 1988, the City Commission adopted Resolution 88-449, rejecting all submissions received by the City in response to the Request for Qualifications issued March 15, 1988, and WHEREAS, on May 12, 1988, the City Commission passed Motion 88-450, clarifying the minimum minority participation requirements to be set forth in the Request for Qualifications; and WHEREAS, the Request for Qualifications incorporates language stipulated by the City Commission in said Motion 88-450; W r. . is ? ...• r'.j L CITY COMMISSION MEETING OF JUN 9 11988 RESOLUTION No. 98--540 REMARKS. Section 1. The City Manager is hereby authorized to issue a Request for Qualifications on June 22, 1988, in substantially the form attaciled, inviting interested and experienced development teams to submit professional qualifications for the development of an approximately 250,000 sq.ft. building in Miami to be occupied by U.S. Law Enforcement Agencies pursuant to a lease cigreement between the City and the U.S. General Services Administration. Section 2. Qualifications submitted in response to said Request for Qualifications shall demonstrate professional expertise and range of experience in projects of similar magnitude, demonstrate financial capability to successfully undertake and complete said Project, present a viable financing strategy, and comply with minority participation requirements. Section 3. The minimum minority participation requirement, as set forth in the Request for Qualifications, is a 34% ownership interest in the Federal Law Enforcement Building and Facilities held by minority participants representing all of the minority groups in any combination thereof, but in no event shall any of the individual minority participants hold less than a 5% ownership interest in the Federal Law Enforcement Building and Facilities. PASSED AND ADOPTED this 9th day of June 1988. XAVIER L. SUARL , Mayor ATTEST: ' MATTY HIRAI, City Clerk PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: ROBERT F. CLARK AJORE L. FERNA DEZ Chief Deputy City Attorney City Attorney t 2 R8--540 I i 4# CITY OF MIAMI. FLORIDA INttk—OFFICE MfEMORANDIUM TO Honorable Mayor and Ilembers of the City Commission FROM: Cesar H. Odio City Manager RECOMMENDATION DATE• `, U 1 1988 FILE: 65 SUBJECT Proposed Resolution authorizing Issuance of Federal Building RF( REFERENCES: For City Commission Meeting of June 9, 1988 ENCLOSURES: It is respectfully reconwiended that the City Commission adept the attached Resolution authorizing the issuance of 3 Rb(7uest Co r. Qualifications, in substantially the form attachedl, on June 22, 1988, for the development of a Federal Law Lt1f?mi-,lit Thlilcii,lg 1..'1 Miami, incorporating language clarifying the minimum minority participation requirements for the purpose of pre -qualifying development teams. BACKGROULZ The Department of Development izas revised the Request for Qualifications document to reflect recent Commission action, On May 12, 1988, the City Commission adopted Resolution 88-449, rejecting all submissions received by the City in response to a Request for Qualifications issued March 15, 1988. On May 12, 1988, the City Commission passed Motion 88-450, clarifying the minimum minority participation requirements to be incorporated into the Request for Qualifications prior to its reissuance. The following language has been prepared, as reflected in the attached document: "Minority Participation Respondents shall be required to comply with all applicable federal, state, and local affirmative action legisl.stion and regulations, including City of Miami "Minority and Women Business Affairs Procurement Program Ordinance Nio. 10062," included in Appendix A. �; -540: Honorable Mayor and Members of the City Commission Page Two Minorities shall be an integral part of the proposer entity. For the purpose of pre -qualifying, the minimum requirement for minority participation is a 34% ownership interest in the Federal Law Enforcement Building and Facilities held by minority participants representing all of the minority groups (blacks, hispanics, and women) in any combination thereof, but in no event shall any of the individual minority participants hold less than a 5% ownership interest in the Federal Law -Enforcement Building and Facilities. In order to comply with this minority participr,tiori ce-quirement, respondents shall submit afEidavit5 Eroin each -ninority participant declaring their pe-rcentage inter -,?St in the proposer entity. All participants comprising the proposer entity must ,s:ibmit Einancial data as required in Appendix 6. Firi.anr_ial Disclosure, Form B-7." In order to ensure financial capability of the minority ,owner particirai,L5, LOr,�, D-7 is included in the RFP package that states the following: "Proposer, owner -corporations of proposer, and any person or business entity guaranteeing the. performance of the proposer shall attach a complete financial statement prepared in accordance with standard accounting principles, reflecting current financial conditions. The financial report shall include a balance sheet and annual income statement. The person or entity covered by the statement must be prepared to substantiate all information shown. Indicate which entities or persons shall be responsible for financing this project and demonstrate their track record for obtaining financing of projects of similar magnitude and scope including those where a site was acquired." It is requested that the attached Resolution be adopted authorizing the issuance of a Request for Qualifications, in substantially the form attached, on June 22, 1988, with a due date for submissions of July 22, 1988. Attachments: Proposed Resolution Request for Qualifications 9S-54O' U 0* A\�OMIMI{I��►IOM REQUEST FOR QUALIFICATIONS FOR DEVELOPMENT OF A FEDERAL LAW ENFORCEMENT BUILDING MIAMI, FLORIDA TO BE ISSUED: JUNE 22, 1988 UNITED STATES GENERAL SERVICES ADMINISTRATION John E. Alderson, Jr., Administrator Walt Davis, Regional Administrator Thomas E. Davis, Assistant Regional Administrator CITY OF MIAMI Xavier L. Suarez, Mayor Rosario Kennedy, Vice Mayor Miller J. Dawkins, Commissioner Victor H. De Yurre, Commissioner J.L. Plummer, Jr., Commissioner Cesar H. Odio, City Manager Qualifications Due: 2:00 p.m., Friday, July 22, 1988 Location: City Clerk's Office Miami City Hall 3500 Pan American Drive Miami, Florida 33133 qr4-.S,jCE d0W TABLE OF CONTENTS 1 i PU OL 1C [70 1 1 C E . . , . ► . . . + . . . : . . , + . . . . . . . . .. a + .. i . s , . . , Y i • . , • 1 It. OVERVIEW A . Pt o j e c t Summa ry + . f . . . . . : . . . . . . . . • . • . . . , . . + . , . • , : . . . 3 B. Development Objective .............................. 5 C. Site Descr.iption....:...................•......,.,. 5 Figure 1. Regional Location Map .................:. ra Figure 2. Area Location Map..:....•,,,,,,,,,,,,,,, 7 Figure 3. Project Location Map ......... a Table I. Parcel Description......• ..........:.... 9 1). Site Acquisition .................:.........•..:.,.. E. Improvements to Site . .............................. 1i F. Historic Preservation Considerations ............... 12 Figure 4. Historic Buildings Location Map......,.. 13 G. Commitment of Funds 1. Successful Proposer . ........................... 12 2. City ........................................... 14 3. GSA ......................................+...,. 14 H. Tentative Proposer Selection Schedule I. Request for Qualifications—., ............... 14 2. Request for Proposals .......................... 15 III. SUBMISSION REQUIREMENTS A. Composition of Development Team .................... 15 B. Minority Participation .....................0....... 16 C. Format and Content of Submission ................... 17 D. Submission Instructions .......................6.6.• 18 IV. QUALIFYING PROCESS A. Review of Submissions for. Compliance and Professional Qualifications ...................... 19 B. Review of Submissions for Capability to Successfully Undertake and Complete the Project.. 19 APPENDIX A. PERTINENT LEGISLATION APPENDIX B. DECLARATION, PROFESSIONAL INFORMATION, AND FINANCIAL DISCLOSURE FORMS EXHIBIT 1. CITY AND GSA LEASE AGREEMENT EXHIBIT 2. HISTORIC PRESERVATION MEMORANDUM OF AGREEMENT (NOTE: APPENDICES AND EXHIBITS NOT INCLUDED IN THIS DRAFT) I. PUBLIC NOTICE The City of Miami and the U.S. General Services Administration are extending invitations to qualified and experienced development teafis to submit professional. qualifications for the site acquisition, planning and design, financing and construction of an approximately 250,000 sq.ft. building to securely and efficiently house U.S. Law Enforcement Agencies in Miami, Florida. The proposed building is to be constructed on specified property to be acquired by the successful proposer under a turnkey agreement with the City of Miami for subsequent lease to the U.S. General Services Administration. The nearly 2-acne project site is located between NE 1st and Miami Avenues and NE 4th and 5th Streets in downtown Miami adjacent to the U.S. Post Office Courthouse and Courthouse Annex. Site development includes parking and accommodation for future expansion. Qualifications are sought to pre -qualify development teams and must include and demonstrate the required professional expertise and range of experience in projects of similar scope and complexity, demonstrate financial capability to successfully undertake and complete the project, present a viable financing strategy, and comply with minority participation requirements. Respondents to this Request .for Qualifications determined qualified shall be invited to submit a second more detailed proposal for design and cost for evaluation and selection by the City of Miami and the U.S. General Services Administration. Proposals shall be sought only from the pre -qualified development teams. Interested parties must contact Arleen Weintraub at the City of Miami Department of Development, 300 Biscayne Boulevard Way, Suite 400, Miami, Florida, 33131, Telephone (305) 372-4590, to obtain the Request for Qualifications document. This document contains detailed and specific information about submission requirements and qualifying procedures. A pre -submission conference is scheduled for 10:00 a.m. on Wednesday, June 29, 1988, at the City of Miami Department of Development. While attendance is not a requirement for submission of qualifications, all potential respondents are encouraged to attend. Qualifications must be delivered to Matty Hirai, City Clerk, at Miami City Hall, 3500 Pan American Drive, Miami, Florida, 33133, not later than 2:00 p.m. on Friday, July 22, 1988. 1 R9-540 The City of Miami and the U,S. General Services Administration tegetVe the tight to Waive any irregularities in any submissions, or to reject any or all submissions And to re- advertise for new submissions. Cesar H. Odio Thomas F. Davis City Manager A§qi§tAht Regional Administrator City of Miami General Services Administration Adv. # tI. OVERVIEW A. Project Summary On October 29, ' 1986, the City of Miami ("City") and the United States of America, acting by and through General Services Administration ("GSA"), entered into a "Memorandum of Understanding" expressing their intent to enter into negotiations for the City to construct and lease to GSA a building to house the U.S. Attorney's Office and other U.S. Law Enforcement Agencies in Miami. Public Law 99-591 was passed by Congress authorizing GSA to lease a building in Miami not to exceed 250,000 sq.ft. acquired or constructed by the City. On July 23, 1987, the City Commission adopted Resolution 87-746 authorizing the City Manager to execute a negotiated "Lease Agreement" (included as Exhibit 1) between the City and GSA setting forth the terms and conditions for the City to construct and lease to GSA an approximately 250,000 sq.ft. building for a period not to exceed thirty years with renewal options by GSA. On October 22, 1987, the City Commission adopted Resolution 87- 916 declaring that the most advantageous method for the City to construct a building for subsequent lease to GSA is by procurement of an integrated package from the private sector that includes site acquisition of a specified 12-lot land parcel in downtown Miami, planning and design, and construction. Resolution 87-916 further authorized the preparation of a Request for Proposals. The property identified by GSA and the City as the project site is today in private ownership. The successful proposer, selected from among pre -qualified development teams, shall be responsible for site acquisition at a price not to exceed the guaranteed purchase price agreed to by the City and GSA with the property owners through agreements of purchase and sale. The successful proposer shall take title to the property and construct only those improvements authorized by the City and GSA under a turnkey development agreement with the City of Miami. Upon completion of construction of the building and all associated improvements, the City shall take title to the property through purchase from the successful proposer at a pre -negotiated price. Subsequently, the City shall lease the building to the U.S. General Services Administration. On Ma rch 10, 1988, the City Commission adopted Resolution 88-232 authorizing the issuance of a Request for Qualifications as a pre -qualifying procedure prior to the issuance of a Request for Proposals for land acquisition, planning and design, and construction of a building in Miami to be occupied by U.S. Law Enforcement Agencies. The Commission further selected an independent certified public accounting firm to assist in analyzing submission of financial qualifications, directed the forthcoming Request for Proposals be brought before the Commission prior to its issuance, and determined response be .limited solely to development teams determined qualified in accordance with all provisions of. this Request for Qualifications.' On May 12, 1988, the City Commission adopted Resolution 88-449 rejecting all submissions received April 15, 1988, in response to an earlier Request for Qualifications issued by the City and GSA. Respondents that submitted professional qualifications on April 15, 1988► are hereby noticed that no submissions received under the prior process shall be considered as a submission as required by this Request for Qualifications. Submissions due July 22, 1988, must meet all requirements specified herein. On May 12, 1988, the Commission further passed Motion 88-450 clarifying its intent with regard to minimum minority participation requirements (said language incorporated herein, refer to Section 111.8.) and authorized the reissuance of a Request for. Qualifications. On June 9, 1988, the City Commission adopted Resolution 88- authorizing the issuance of this Request for Qualifications on June 22, 1988. (Referenced legislation is included as Appendix A.) The City of Miami and GSA are hereby extending invitations to qualified and experienced development teams to submit professional qualifications, demonstrate financial capability, present a viable financing strategy, and comply with minority participation requirements for the development of an approximately 250,000 sq.ft. Federal Law Enforcement Building located on specified property to be acquired between NE 1st and Miami Avenues and NE 4 and 5 Streets in Miami's central business district, adjacent to the U.S. Post Office Courthouse and Courthouse Annex. Professional qualifications are sought to pre -qualify development teams and must include the composition of the team, demonstrate professional experience and capability in the required disciplines, demonstrate financial capability to successfully undertake and complete the project, present a viable financial strategy, and comply with minority participation requirements. Development teams determined by the City and GSA as qualified shall be invited to participate in the Request for Proposals selection process for design and development of a Federal Law Enforcement Building. Proposals shall be sought only from among pre -qualified teams for procurement of an integrated package that shall include site acquisition, planning and design, and construction of improvements in accordance with all provisions of the Request for Proposals document. 4 RS-540 B. Development Objective The development program for the assembled downtown property calls for the City providing the United States of America suitable office space tb securely house its U.S. Attorney's Office and other Federal Law Enforcement Agencies at a reasonable lease rate in an expeditious time period. The City, as facilitator, intends to procure the improvements from the private sector at no profit or expense to its taxpayers. The development objective set forth by the City and GSA may be achieved by acquisition of a specified land parcel and construction of a 250,000 sq..ft. building appropriately sited on the property to allow future expansion that functionally ties in to the adjacent existing U.S. Post Office Courthouse and Courthouse Annex forming a secure environment for its occupants. The building's program and design shall be in accordance with specifications provided by GSA to be included in the Request for Proposals document. C. Site Description The property selected by GSA lies within the Central Business District of the City of Miami, Dade County, Florida as shown in Figure 1.."Regional Location Map" and in Figure 2. "Area Location Map." The property is zoned CBD-1/9. The CBD zoning district is the central commercial, financial, and office core of the metropolitan area. The nearly 2-acre site to be acquired generally includes the easternmost twelve lots of Block 78. Block 78 is located between NE 1st and Miami Avenues and NE 4th and NE 5th Streets in downtown Miami, as shown in Figure 3. "Project Location Map." The twelve lots comprising the land parcel are more particularly described in Table I. "Parcel Description." The property is bounded on the east by Miami Dade Community College, on the north by the Central Baptist Church, on the west by the remainder of the block in private ownership, and on the south by the U.S. Post Office Courthouse and Courthouse Annex. The Metromover alignment runs adjacent to the property along its northern edge with the EDCOM Metromover station located on the southwest corner of the NE 5th Street and NE 1st Avenue intersection. The U.S. Post Office Courthouse is listed on the National Register of Historic Places. The Central Baptist Church is eligible for listing on the National Register. (Refer to Subsection F. "Historic Preservation Considerations".) D. Site Acquisition The 12-lot parcel selected as the project GSA is presently in private ownership among on two independent appraisals, the City an with the individual property owners for each site by the City and seven owners. Based d GSA are negotiating parcel's acquisition 5 R S-5 4 r Figure 1. Regional Location Map qR-54() Figure 2. Area Location Map W I' t 11 I t I I I N.E, a St. 1pi 1I t +--1--+-- j-- 1 PAP 1"a j I CENTRML �_ _! � I � ' I I I' 1 i l i y i i I ' BAPT. R. II J 1 I IIIIIWIIUIIIIIIIIUUIIIIIUI IIIIIII IIIIII�I�IIIIIIIIIIIIIIIIII�f llllllllellll Ulll IIIIIIIIIUIIIIUIIIFTATION fill IIWII IWIIJHIIII Ito III UIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII,Itlllll�lll I , I MI,AMIIDA E C MM4INIYY COLL GE, I In I I I 1 ►' I ►tCtl � Ukti; YMi 'Nil-.�:. �1111i +�Ay >iL i NSI VIC LO CAA i I PUIISLOOIN I 1 I I I I I Z MOT�L ' ' 1 t I j r 4, w MTC4 iE TERPRIbEs N.E. , 9T. t ' I 1 , I I i 1 I I 11 ' I I I I i I 1 I 1 1 IFEDIER 1--4 O _l t COURT OU i t N.E. 3 ST. I + I ' I � COLLEGE SOUAR aeus •Tor MIAMI DADE COZY OnwNTOWN CAMPUS Figure 3. Project Location Map 1 S. No. 0-E7 i 1 I I I I ITY COLUCIE I I I I. il Fable I. parcel Description Legal Lot Size Existing ovation Description (sq.ft.) Improvements 38-44-46 NE 1 Ave. N IU0' of Lots 1 & 2, 5,760 Asphalt paved Blk 78 less N 36' thereof parking lot & less E 10' of Lot 1 98 NE l Ave. South 50' of Lots 1 & 2 4,5U0 Asphalt paved less E 10' of Lot 1 for parking lot St. Blk 78 enerally, the NE Lot 3, less Beg. NW cor. 23,345 orner of NE 1 Ave. Lot 3, S 29.50', E 50.36', nd NE 4th St. N 36', S 49.95' to POB ntersection & all of Lot 18 & S 100' of Lots 19 & 20, Blk 78 c; 5th St. +/- Parcel D-2058 a/k/a 1,136 ZO ft. west of Portion of Lot 3 less s' 1 Ave. N 10' Blk 78 desc. beg. NW cor. Lot 3 thence S 29.50' E 50.36' N 36' S 49.95' to POB less N 10' I NE 5th St. i NE 5th St. 3 NE 5th St. Parcel D-205A a/k/a Lot 4, Blk 78 Lot 5 less N 10', Blk 78 Asphalt paved lot containing a 60944 sq.ft., one-story CBS Trailways Bus Terminal bldg. Vacant, paved driveway access to the Trail- ways Bus Termi- nal with the Metromover almost overhead 7,495 CBS structure housing trans- formers and other electrical equipment serving the Metromover 7,000 A two-story CBS structure towards front of lot; A two-story wood structure towards back of lot; both divided into small apartments Lot 6 less N 10', Blk 78 7,000 Vacant grassy lot 9 99-540 Table 1. Parcel btttriptioh (Continued) Existing Legal Lot size Location 33 NE 4th St, t 12,51 of Lot 14 & W 8,100 Asphalt paved 41,5' of Lot 15# 81k 18 parking lot 43 NE 4th St, t 8650 of Lot 15 & Lot 81775 Asphalt paved 16, 81k 78 parking lot 51 NE 4th St, Lot 17, Blk 78 7,500 Asphalt paved parking lot 420 NE 1st Ave N 50' of Lots 19 & 20, Slow A four-story, Bik 78 16,299 sq-ft. CBS hotel structure Total 85,586 at a fixed price. A guaranteed purchase and sale agreement between the respective owners and the City, to be assigned to the successful proposer, shall be executed prior to the issuance of the Request for Proposals for development of the Federal Building that provides a'deferred closing to take place no sooner than six months, but not later than one year from its date of execution. The total purchase price for the project site is anticipated to be in the $6 million range. The successful proposer, upon execution of a turnkey development agreement with the City, shall be responsible for completing the property acquisition at a purchase price not to exceed that stipulated in the purchase agreements directly with the current owners. The successful proposer shall be responsible for all closing costs including, but not limited to, reimbursement to the City in the amount of $26,300 for the cost of obtaining the two appraisals. The City and GSA reserve the right to pre -qualify development teams for acquisition and development of the site described herein or for an alternate site should one be selected by GSA and the City. E. Improvements to Site Improvements to the site include an approximately 250,000 sq.f t. Federal Law Enforcement Building designed to efficiently and securely house the U.S. Courts; U.S. Attorney's Office; U.S. Secret Service; U.S. Alcohol, Tobacco► and Firearms; U.S. Marshall's Service; and U.S. Trustees federal agencies. An enclosed walkway shall be provided to securely link the Law Enforcement Building and the existing U.S. Post Office Courthouse and Annex. Other supporting improvements include on -site parking including approximately 65 high -security spaces, vehicular/pedestrian access and circulation including a pedestrian mall along a portion of NE 4th Street with limited vehicular access, signage, lighting, and landscaping. Improvements shall be in complete and full accordance with building requirements and specifications provided by GSA. The building shall be sited to allow a second building of comparable quality, size and scale to be constructed on the site, should GSA ever desire to do so. A freestanding Federal Law Enforcement Building and specified supporting improvements are the only allowable uses of the site. 11 R S -5 40 #ION P. Historic Preservation Considerations GSA has determined, and the City concurs, that construction of a Federal Law Enforcement Building on the project site will have an effect upon the adjacent U.S. Post office Courthouse, a property listed on the National Register of Historic Places, and the Central Baptist Church, the Chail.le Building, and the William H. Chaill.e House, properties eligible for listing on the National Register, as shown in Figure 4. "Historic Buildings Location Map." Through consultation with the Florida State Historic Preservation Officer and the Advisory Council on Historic Preservation, all parties have agreed to implement measures to ensure that the design of the Federal Law Enforcement Building shall be sensitive to adjacent historic properties in exterior finish material, scale, massing, and setting. Project designs submitted by pre - qualified development teams in response to the Request for Proposals shall be reviewed by the Florida State Historic Preservation officer and shall be critically evaluated by a Review Committee with respect to historic preservation concerns, among other criteria. (Refer to "Memorandum of Agreement" included herein as Exhibit 2.) G. Commitment of Funds 1. Successful Proposer The successful proposer, selected from among pre -qualified development teams, is required to provide adequate capital to finance the complete acquisition of the property designated as the project site, the planning and design, and construction of the Federal Law Enforcement Building. Qualifications submitted in response to this Request for Qualifications shall state the structure for financing and source of funding to successfully carry out all aspects of the project. The viability of the financing strategy will be assessed by an independent certified public accounting firm as a part of the qualifying process and will be critically evaluated as a part of the Request for Proposals selection process. The successful proposer shall provide funding to reimburse the City for direct costs incurred in evaluating all submissions received in response to the Request for Qualifications and the Request for Proposals. Direct costs include, but are not limited to, preparation costs, advertising, site survey, appraisal fees ($26,300) and the professional services cost of a certified public accounting firm selected by the City Commission. Payment is due from the successful proposer immediately upon execution of a development agreement with the City. 12 9 S--+540 ""` a N.E. A 3T. 1 I 1 ' '0I I 1 I i I ; HtJU$E'A l ' ! ! IL6114G - NE 66 IIIIIWIIUIIIIIIIIIUIIIIII1111 IIIIIII IIIIIlllllllllllllllllllll(I1111111118111 llll 11111 I ILL I W t I t 1 a 1 1 1 1 +- ! �►z� �1R� 1n1 i 1 I 0 I , •G� N.E. , ST. 1 1 I I I — W �,1 I MITCQ I i E Tamp"I IES I 1 11 I i I _1 I CENTRAL BAPTIST CHURCH t i 1 I I t I �-o" PROJECT SITE IWu,�rIW nwll nulquun uluwulu111WWullulmm�numu,nnnl�u I- wl I I f I ; j MI�AMIIDAO'E CbMM611Y CDLL GE I 1 YI I I 1 I 1 1 I ! I I W I Iro�Le etN.c16PUS @ OO N COLLEGE SOUA 0 eve e,or ,,.�. POST OFFICE COURTHOUSE O -- - r I 1 I 1 1 I Figure 4. Historic Buildings Location Map 13 "14-540 2. C1ty Subsequent to conclusion of the Request for Proposals process, the City shall enter into a turnkey development agreement with the successful, proposer for land acquisition, planning and design, and construction of the project. The City shall take possession, through purchase of the land and all. improvements related to the development, from the successful proposer at project completion upon acceptance of all aspects of the project by GSA and the City. The purchase price shall be negotiated prior to commencement of construction and the estimated project cost shall be critically evaluated by a review committee in the Request for Proposals selection process. 3. GSA On October 22, 1987, GSA entered into a lease agreement with the City for a building of approximately 250,000 sq.ft. The initial lease term is for thirty years with two options to renew for a period of twenty years each. The City and GSA have agreed that the amount of lease payment will be a negotiated figure calculated to reimburse the City all direct and indirect expenses incurred while facilitating the delivery of suitable office space to GSA for housing Federal law enforcement agencies. H. Tentative Proposer Selection Schedule 1. Request for Qualifications: Issuance of Request for Qualifications Pre -Submission Conference Location: Department of Development 300 Biscayne Blvd. Way Suite 400 Miami, Florida 33131 Qualifications Submission Deadline Location: Office of the City Clerk Miami City Hall 3500 Pan American Dr. Miami, Florida 33133 Determination by GSA and City of Qualifications Notification of Pre -Qualified Development Teams June 22, 1988 June 29, 1988 10: 00 a .m. July 22, 1988 2:00 p.m. July 25, 1988 thru August 25, 1988 August 29, 1988 14 99-540 2. Request for proposals: (NOTEa PARTICIPATION LIMITED TO PRE=QOALIPIED DEVELOPMENT TEAMS) Pre -Qualified Team's Conference Location: Department of Development 300 Biscayne Blvd. Way Suite 400 Miami, Florida 33131 Issuance of Request for Proposals Proposal Submission Deadline Location: office of the City Clerk Miami City Hall 3500 Pan American Dr. Miami, Florida 33133 August 31, 1988 10:00 a.m. September 8, 1988 December 9, 1988 2:00 p.m. Determination by GSA and City December 12-16, 1988 of Proposal Submissions Responsiveness to RFP Requirements Review Committee Meeting for Evaluation of Responsive Proposals Review Committee Interviews with Responsive and Responsible Proposers Recommendations from the Review Committee to the City Manager Recommendation from the City Manager to the City Commission for Selection of a Proposer III. SUBMISSION REQUIREMENTS December 20, 1988 January, 1989 January, 1989 February, 1989 Submissions received in response to this invitation for professional qualifications shall meet all requirements specified herein. Submissions deficient in providing the required information shall be determined non -responsive to the Request for Qualifications by GSA and the City and ineligible from any further consideration. A. Composition of Development Team GSA and the City are seeking professional qualifications that demonstrate the development team's ability to develop an approximately 250,000 sq.ft. building to be occupied by U.S. Law Enforcement Agencies in Miami including site acquisition, planning and design, financing, and construction. 15 H S-5,10 The development team is hereby defined as being comprised of the proposer entity and its professional consultants. T'he proposer entity and the professional consultants possessing the required expertise may be provided from one firm constituting all the required expertise or may be provided from among several firms constituting all the required expertise. Subconsultants may submit on more than one team, however, the proposer entity or its principal(a) and professional consultants shall only submit as part of one submission and shall not be the proposer entity or its principal(s)and consultants in any other submission. The proposer entity responding to this invitation shall possess ability to obtain adequate financing for all aspects of the project. The professional consultants assembled by the proposer entity in response to this invitation shall, at minimum, demonstrate professional expertise in the following disciplines: 1. Architectural: shall be registered to practice architecture in the State of Florida as required by FS Chapter 481, Part I. Architecture; 2. Landscape Architecture: shall be registered to practice landscape architecture in the State of Florida as required by FS Chapter 481, Part II. Landscape Architecture; 3. Engineering: shall be registered to practice engineering in the State of Florida as required by FS Chapter 471, Professional Engineers; 4. General Contracting or Construction Management: shall be licensed as a general contractor in the State of Florida or Dade County; 5. Security Design; 6. Interior Design; 7. Historic Preservation. B. Minority Participation Respondents shall be required to comply with all applicable federal, state and local affirmative action legislation and regulations, including City of Miami "Minority and Women Business Affairs Procurement Program Ordinance No. 10062," included in Appendix A. 16 RS-540 { Minorities shall be an integral part of the proposer entity. For the purpose of pre -qualifying, the minimum requirement for minority participation is a 34% ownership interest in the Federal Law Enforcement Building and Facilities held by minority participants representing all of the minority groups (blacks, hispanics, and women) in any combination thereof, but in no event shall any of the individual minority participants hold less than a 5% ownership interest in the Federal Law Enforcement Building and Facilities. In order to comply with this minority participation requirement, respondents shall submit affidavits from each minority participant declaring their percentage interest in the proposer entity. All participants comprising the proposer entity must submit financial data as required in Appendix B. "Financial Disclosure," Form B- 7 . C. Format and Content of Submission Interested development teams comprised of the capabilities, disciplines and the ranges of experiences outlined in Section III.A. must submit one (1) original and five (5) copies of a complete submission package of qualifications in an 8-1/2" x 11" bound format. Submissions must include the following: 1. A completed "Declaration" form included in Appendix B. 2. Completed Professional Information and Financial Disclosure forms included in Appendix B entitled as follows: a. "Organizational Structure" b. "Proposer" C. "Partnership Statement" or "Corporation Statement" d. "Proposer's Financial Data" e. "Proposer's Experience Statement f "Proposer's Questionnaire" g. "Proposer's Financial References" h. "Proposer's Project References i. "Proposer's Professional Consultants" j. "Experience of Proposer's Professional Consultants" k. "References of Proposer's Professional Consultants" 1. "References of Proposer's Professional Consultants M. "Experience of Proposer's General Contractor or Construction Manager" n. "Proposer's General Contractor or Construction Manager Questionnaire" o. "References of Proposer's General Contractor or Construction Manager" 17 f�tf�--5r�Cl 1 3. Affidavits from minority participants declaring their percentage interest in the proposer entity. 4. A financial strategy detailing the source and structure for financing 'site acquisition and for construction of improvements. Include the specific percentage of debt and equity. Materials other than those specified in Subsections C.1.,C.2.,C.3. and C.4. herein shall not be considered and shall hot be submitted. No additions, modifications or substitutions shall be made to the responses subsequent to the submission deadline. D. Submission instructions Submissions identified as "Professional Qualifications for Development of a Federal Law Enforcement Building, Miami, Florida" must be received at: City Clerk's Office City of Miami Miami City Hall 3500 Pan American Drive Miami, Florida 33133 not later than: accompanied by: 2:00 p.m. Friday, July 22, 1988 A non-refundable cashier's check in the amount of $1,500, payable to the City of Miami. The time deadline and location will be firmly adhered to by GSA and the City. No submissions, including the original submission, all copies of the submission and a cashier's check, shall be received after 2:00 p.m., July 22, 1988, or at any other City office location except the City Clerk's Office. Funds received from non-refundable cashier's checks are intended to cover actual expenses for advertising, printing, and mailing incurred by the City in preparing and issuing this Request for Qualifications document. Funding for expenses incurred in evaluating proposal submissions, in excess of the application fees collected shall be reimbursed the City by the successful proposer as described in Section II.G.1. above. 18 9 S•_.5 40 IV. QUALIFYING PROCESS The qualifying process, as implemented by this solicitation, is the first phase,of a two phase selection process for a successful proposer, as described in Section II. above, for development of a Federal Law Enforcement Building in downtown Miami. A. Review of Submissions for Compliance and Professional Qualifications Submissions shall be reviewed initially by staff from GSA and the City for compliance to all requirements set forth herein. Each submission shall be checked to ensure that: 1. the development teams comprise required professional capability and expertise (refer to Section III.A.); 2. all forms have been correctly completed for the entire development team (refer to list provided in Section III.C.); 3. the architectural, landscape architectural, and engineering professional consultants are currently registered to practice in the State of Florida in accordance with Chapter 481, Part I; FS Chapter 481, Part II, and FS Chapter 471, respectively, and the general contracting or construction management firm is currently licensed to practice in the State of Florida or Dade County; i 4. a complete and substantiated financial strategy has been submitted; 5. minority participation has been clearly demonstrated, affidavits are attached, and minimum requirements have been met; and 6. the required number of copies and one original of the submission are received by the deadline date and time and' at the correct location. Submissions failing to meet any of these requirements shall be eliminated from the qualifying process at this point. B. Review of Submissions for Capability to Successfully Undertake and Complete the Project Submissions shall be further assessed by staff and where applicable, an independent certified public accounting firm selected by the City Commission, to determine that the submissions favorably demonstrate the following: 19 9 S-540 lr financial capability of proposer entity sufficient to successfully undertake and complete this project; proposer entity's track record of financing similar projects in magnitude and scope sufficient to successfully finance this project. 3. viability of financial strategy, financing mechanism, and funding sources; 4. architectural/engineering capability and range of experience sufficient in scope, complexity and adequacy of personnel to successfully undertake and complete this project; 5. general contracting or construction management capability and range of experience sufficient in scope, complexity, and adequacy of personnel to successfully undertake and complete this project; G. good past performance in project administration and in cooperation with former clients; 7. good past experience record; and B. ability to meet time schedules and budgets. Development teams that meet these (Subsection B.) and the previous requirements (Subsection A.) shall be determined qualified for this project and invited to respond to the Request for Proposals for development of the Federal Building.