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Home My WebLink AboutR-88-0519J-88=5I5 5=25-88 RESOLUTION NO, _ . 4 fi.t; 19 A RESOLUTION ACCEPTING THE BID OF MC LAUGHLIN GROUP FOR THE FURNISHING OF 1,200 PIER CLEATS FOR THE DINNER KEY MARINA PIER CONSTRUCTION PROJECT FOR THE DEPARTMENT OF PUBLIC WORKS AT A TOTAL PROPOSED COST OF $11,940.00; ALLOCATING FUNDS THEREFOR FROM THE DINNER KEY MARINA- RENOVATION/EXPANSION PROJECT ACCOUNT CODE NO. 414005-319302-830; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received May 9, 1988 for the furnishing of 1,200 Pier Cleats for the Dinner Key Marina Pier Construction Project to the Department of Public Works; and WHEREAS, invitations were mailed to fourteen (14) potential suppliers and two (2) bids were received; and WHEREAS, funds for this purchase are available in the the Dinner Key Marina-Renovation/Expansion Project Account Code No. 414005-319302-830; and WHEREAS, the pier cleats are special marine equipment which are necessary and required for the pier construction; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid received from Mc Laughlin Group be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section I. The May 9, 1988 bid of Mc Laughlin Group for furnishing 1200 pier cleats for Dinner Key Marina Pier Construction Project for the Department of Public Works at a total proposed cost of $11,940.00 is hereby accepted with funds therefor hereby allocated from the Dinner Key Marina- Renovation/Expansion Project Account Code No. 414005-319302-830. CITY COMMISSION MEETING OF JUN 9 1988 RESOLUTION No.�� REMARKS: 0 Section 2. The City Manager is hereby authorited to ift6trutt the Chief PYoourement Officer to issue a purchase O deY for this equipment. PASSM AND ADOPTED this 9,� th__day of June _ _ 1988, - XAVIER L. SUAR Z MAYOR ATTE : AMATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: &10' 0-4� :: �; L- "W, ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: i ff JO GE L i' FERNA DE Z CI Y ATTORNEY _2, sag-51:. 0 BID SECURITY KEx 1,200 Pier Cleats for pier constructionOiTE SIDS RECEIvEO May 9, 1988 2: 30pm 7TPE OF SECURITY �IODER TOTAL ANDUNI 1 Marina Equipment Co., Inc. $17,676 The M Laughlin Group $11,940 NO BID• — Equipment Company of America RECEIV behalf of PURCHASING DIV,/PUBLIC WORKS/ c C� envelopes. SIGNE�,� (�,� DATE: �� d — 1oK •ctoVMTING arISIpN IVA t EGAt, ADVERTISEMENT BtD NO, 87�88-082 'J1'e f .1. i. Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later thanr.`2 30 p.m. May_ 9, 19$ ,for the furnishing of 1,200 Pier Cleats for t` ie Pier Construction Project for the Department of. Public Works. Rids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awardinq 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement office. The City Manager may reject all bids and readvertise. (Ad No. 5136 Cesar H. Odio City Manager 88-511S DEPT'DIV. ACCOUNT CODE DATE PREPARED BY nk REQUISITION FOR ADVERTISEMENT _ PHONE This number must appear in the advertisement. APPROVED BY: DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 117 18 1 125134 39142 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 V P12101212 8 7 1 2 3 4 7 8 V P 121314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment White — Purchasing Yellow - Finance Pink — Department f I. 88-S1`1 6 CITY OF MIAMI. FLORIDA IN'rCA4'DF1r1Ct MIrMORANOUM 14 TO Honorable Mayor and Members DAtt MAY 3 11988 FILE. B-3202-E of the City Commission SUBJECT . Resolution Awarding Contract nINNFR KFY MARINA-PYrR N FATS FROM Cesar H. Odio City Manager RECOMMENDATION REFERENCES. Bid No. 8/ 8 8- 08 2 ENCLOSURES It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of The Mclaughlin Group, a minority company, for furnishing up to 1,200 pier cleats for the DINNER KEY MARINA - PIER CONSTRUCTION PROJECT, received May 9, 1988 in the amount of S11,940; and authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND Amount of Bid: S 11,940.00 Cost Estimate: $14,400 N of Cost Estimate: 85.3% Source of Funds: Dinner Key Marina-Renovation/Expansion Code 414005 Minority Representation: 3 invitations mailed 2 contractors submitted bids (0 Hispanic, 0 Black, 1 Female) Public Hearings/Notices: No public hearing/Bid notice published Assessable Project: No Discussion: The Department of Public Works evaluated the bids received on May 9, 1988 and determined that the 1•owest responsible and responsive bid, in the amount of $11,940, is from The Mclaughlin Group, a minority controlled company. 2 bids were received. The pier cleats are special marine equipment which are necessary and required for the pier construction. The City undertook the direct purchase of the cleats to take advantage of volume purchasing and save on sales tax. Also the City was able to select the best product for the new marina at the lowest price. Funding is authorized by Ordinance No. 10346 for Dinner Key Marina Renovation/Expansion - Sunshine State Bond Pool Proceeds. I CITY OF MIAMI, Ft 01316A INTMOFFICE MIEMORANDUM TO William J. Schaut DATE- PILE: Procurement Supervisor SUBJECT Bid #87i88-082, Pier Cleats Approvals FROM Donald W. Cathen, P.E. pEFERENCM Director of PPtuKiic Works t ") II ENCLOSURES: This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $11,940.00 Account Code Number 414 005-589302-722. FINANCE REVIEW & APPROVED BY: (Except for funds already appropriated or items included in FY budget) Cerlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Manohar Surana, Director Department of Management & Budget ADDITIONAL APPROVALS (if required) 5er oariguez, uirector P ing Department Frank C staneda, Director Community Development (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) M 46 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: AWARD OF BID Bid No, 87=88-082 1,200 Pier Cleats Public Works Single Purchase These pier cleats are special marine equipment which are necessary and required for the Dinner Key Marina Pier Construction 14 2 VENDOR AMOUNT Marina Equipment Company, Inc. $17,676.00 McLauglin Group 11,970.00 FUNDS: Dinner Key-Marina-Renovation/Expansion Account No. 414005-589302-722. MINORITY PARTICIPATION: Invitations to bid were sent to one 1 Woman -owned firm engaged in the Marine Equipment business, as indicated in the following sources: 1. Previous bids for similar items Courtesy bids were sent to fifteen (15) minority organizations. Minority response consisted of one bid from a woman owned firm, the recommended vendor. BID EVALUATION: The bids meet the -specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Woman owned 0 0 Non -Minority 0 0 New Bidders Black American 0 0 Hispanic American 0 0 Woman owned 1 1 Non -Minority 13 1 Courtesy Notifications 15 0 "No Bids" - 1 Late Bids - 0 Totals 29 3 Reasons for "No bid was as follows: 1. Equipment Company of America "No Bid" Page 1 of 2 9S-51`; 3 IT IS RECOMMENDED THAT THE AWARD 13t MADE To T14E MC LAU011LIN GROUP AT A TOTAL PROPOSED AMOUNT OP $11,040,00, Procurement gZip;MSOr Date The Minority Procurement officer concurs with the above recommendation. officer Date 4 r• . %*:1 2 131D NO4, 87=88-082: 111FORMATION GIWET MINORITY CLASSIFICATION AND PARTICIPATION 1. Indicate MINORITY/WOMEN CLASSIIICATioN of Business enterprise (BibGER)s [ J BLACK [ ] HISIIANIC >4 V70ME11 [ J NON -.MINORITY 2. If OTHER, detail MINORITY/WOMEN PARTICIPATIOI4 within your firm, or as as it may apply to this bid, it awardeds A. JOINT VENTURE: Provide Information regarding Minority/ Woolen firm participating as such, anti the extend of1participation % of Dollar Firm Name Business Address 0ID Amocint B. SUBCONTRACTORS: Provide Information regarding Minority/ Women firms participating as such, and the extend of the work I of Dollar Firm Name Business Address DID A►ncmnt C. SUPPLIERS: Provide detail regarding ninority/ Women firms that will supply you with goodq or services, and the extend a of Dollar Firm Name Rusiness Address 13ID Amount D . "PI RMATI VE ACTION PROGRAM - If existing, Date Implomenteds If planned, Date of Proposed -Imp ententat on: r u I D DE R s Signatures FAILURE TO COMPLETE, SIGN, A -7 ETURNI THIS FORM 0AY DISQUALIFY 5 98-51S CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION BID NO. 87-88-082 ,BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms: %/ �. /[ lid,{ ( Include cash discount for prompt payments if any) Additional discount of �i $ if awarded all items, Warrant and/orguarantee:<2 State any variances to specifications (use separate sheet if necessary) : �) ��.•., / Delivery: C cale dar days required upon receipt of Purchase Order.—�` Delivery Point(s): City of Miami - City Hall Basement 3500 Pan American Drive Miami, F1 33153 Call Alfredo Rodriguez_at 579-6856 prior to delivery In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: �`' / ��'� /� z� �t•�• � Signature: (comany name) Print Name: /-ifli Indicate if Minority Business: Date: [ J Black [ ) Hispanic ( J Women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. E a 9 8-519 F