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HomeMy WebLinkAboutR-88-0497J=88=516 5-25-88 RESOLUTION NO. RS-497 A RESOLUTION ACCEPTING THE BID OF QUALITY P11BERGLASS PRODUCTS, INC. FOR THE FURNISHING OF 250 DOCK LOCK BOXES FOR THE DINNER KEY MARINA - PIER CONSTRUCTION PROJECT FOR THE DEPARTMENT OF PUBLIC WORKS AT A TOTAL PROPOSED COST OF $35,000.00; ALLOCATING FUNDS THEREFOR FROM THE DINNER KEY MARINA-RENOVATION/EXPANSION PROJECT ACCOUNT CODE NO. 414005-319302-830; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received May 11, 1988 for the furnishing of 250 Dock Lock Boxes for the Dinner Key Marina Pier Construction Project to the Department of Public Works; and WHEREAS, invitations were mailed to seventeen (17) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase are available in the Dinner Key Marina-Renovation/Expansion Project Account Code No. 414005- 319302-830; and WHEREAS, these Dock Lock Boxes are an essential and required part of the pier construction project; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid received from { Quality Fiberglass Products, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section I. The May 11, 1988 bid of Quality Fiberglass Products, Inc. for furnishing 250 Dock Lock Boxes for the Dinner Key Marina Pier Construction Project for the Department of Public Works at a total proposed cost of $35,000.00 is hereby accepted with funds therefor hereby allocated from the Dinner Key Marina- Renovation/Expansion Project Account Code No. 414005-319302-830. CITY COMMISSION MEETING OF JUN Q9p 1988 TION No. A8-49 `. Section 9. The City Manager is hereby authorized to insttUdt the Chief Ptocutement Officer to issue a Purchase Order for this equipment. PASSED AND ADOPTED thisa, 9th .day of June_ 1988. i XAVIER L. S EZ MAYOR ATTEST: MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: lea ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: JORG$ L. $'ERNANDEZ U CITY ATTORNE M0 250 Dock Lock Boxes BID SECURITY DATE SIDI ItECtIvtD May 11, 1988 2 :00pm TYPE OF SECURITY �IDOER TOTAL DUN It Frigibar Industries,Inc $656.00 Unit price Quality Fiberglass Products $140.00 " The Stockland Company Broken down by items Beachcomber Fiberglass Technology $25.00 NO BID: Chem-Tainer Ind. Plastech International,Inc. Prince Rubber & Plastics Co. _-Fgu1 WAt Company GE Amez-4--a Sykes Ace Hardware #8028-F Aetna Plastics Corp. Inc. n RECEIVED on behalf of DIV . /PUBLIC WORKS envelopes. SIGNED: ��_ _ ------ DATE: 5 Received ri(vlbe/ i6tk'I Nit• dey of VON ACCOUNTING DIVISION ` tECAL ADVERTISEMENT w Btt) NO.. 87=88-083 Sealed bids will be received by the City of Miami City Clerk at her office located at 35uu Pap An�e_io�a rive# Mialmit Ploridar 33133 not later than; 1 00 p mm May 11, 1988�jfor the furnishing of 250 Dock Lock Boxes "t-nT--t-h-6-01nt er Key Marina Pier Construction Project for the Department of Public Works. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be re iected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the.Ci.ty as minority or women vendors are advised to contact the City* Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 5137) Cesar H. Odio City Manager 88-497 1 t ' nnip v REOUISITION FOR ADVERTISEMENT this number must appear in the advertisement. DEPT "DIV. ACCOUNT CODE J DATE __ —PHONE APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement - - times. (number of braes) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT LINE 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 17 18 25 34 39 42 45 50 51 56 57 62 63 65.66 71 0 1 2 4 1 V P 2 0 2 218171 1 2 3 4 7 8 V P 121314 15 DESCRIPTION 36 64DISCOUNT69 72 AMOUNT 80 5 2 0 0 12 1011 White — Purchasing Yellow - Finance Approved for Payment Pink — Department s8-497 ' II 11111110 a CItY OP MIAMI. FLORIbA INt10t-oF1r1Ct MtEMORANOUM TO Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager RECOMMENDATION 15 DATE ,��$FILE. B- 3 2 0 2- E ,y 1 8 SUIL)ECT Resolution Awarding Contract DINNER KEY MARINA - DOCK LOCK BOXES a REFERENCES: Bi d No. 87=A$-083 ENCLOSURES It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of Quality Fiberglass Products, Inc., a minority company, for furnishing 250 dock lock boxes for the DINNER KEY MARINA - PIER CONSTRUCTION PROJECT, received May 9, 1988 in the amount of $35,000.00; and authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND Amount of Bid: $ 35,000.00 Cost Estimate: E 68,750.00 q of Cost Estimate: 50.9% Source of Funds: Dinner Key Marina-Renovation/Expansion Code 414005 Minority Representation: 17 invitations were mailed 4 contractors submitted bids (1 Hispanic, 0 Black, 0 Female) Public Hearings/Notices: No public hearing/Bid notice published Assessable Project: No Discussion: The Department of Public Works evaluated the bids received on May 9, 1988 and determined that the lowest responsible and responsive bid, in the amount of $35,000.00, is from Quality Fiberglass Products, Inc., a minority controlled company. 4 bids were received. The dock lock boxes are an essential and required part of the construction. It is also part of the equipment to be purchased by the City and installed by the Pier Construction contractor. Page 1 of 2 s8-497_ a Honorable Mayor and Membors of the City Commission The City undertook the direct purchase of the dock lock boxes to take advantage of volume purchasing and save on sales tax. Also the City was able to select the best product for the new marina at the lowest possible price. Funding is authorized by Ordinance No. 10346 for Dinner Key Marina Renovation/Expansion - Sunshine State Bond Pool Proceeds. 88--49'7. CITY OF MIAMI, FL6111bA INTE141=0FINCE MEMORANCIUM TO William J . Sch aut DATE - Procurement Supervisor SUBJECT PROM Donald W. Ca t h e n, P. E. REFERENCES: Di r for f P bl i s Works 1 ENCLOSURES. PILE! Bid #87=88-083, Dock Lock Boxes Approval s This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $35,000.00 Account.Code Number 414 005-589302-722. FINANCE REVIEW & APPROVED BY: (Except for funds already appropriated or items included in I. FY budget) Carlooss'Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Ma.nohar Surana, Director Department of Management & Budget ADDITIONAL APPROVALS (if required) Ser o riguez, Director ynrVng Department 9/6� Frank �I;'astane a, i rector Community Development (This form properly signed is part of the Bid evaluation and recommendation package .to be placed on the agenda and must be attached to the resolution cover memorandum.) 3 86-49'7 AWARD OF BID i Rid No.8=88=083 ,ITEM 250 Dock Lock Roues DEPARTMENT: Public Works TYPE OF PURCHASE: Single Purchase REASON: The ,lock dock boxes are an essential and required part of the pier construction project POTENTIAL BIDDERS: 17 BIDS RECEIVED: 4 TABULATION: VENDOR AMOUNT Frigibar Industries $165,000.00 Beachcomber Fiberglass 62,500.00 Quality Fiberglass 35,000.00 The Stockland Company 46,250.00 FUNDS: Dinner Key Marina-Renovation/Expansion Account No. 414005-589302-722. MINORITY PARTICIPATION: Invitations to bid were sent to one 1 Hispanic firm engaged in the Marine Equipment business, as indicated in the £olJ owing s-ource:. 1. New Vendors Application Courtesy bids were sent to fifteen (15) minority organizations. Minority response consisted of one bid from a Hispanic firm, the recommended vendor. BID EVALUATION: The bids meet the specifications. Following is an analysis of the Invitation to Bid: Category Prior Bidders Black American Hispanic American Woman owned Non -Minority New Bidders Black American Hispanic American Woman owned Non -Minority Courtesy Notifications "No Bids" Late Bids Totals Number of Bid Invitations Mailed 0 0 0 0 0 1 0 16 15 32 Number of Responses 0 0 0 0 0 1 0 3 0 6 0 10 Page 1 of 2 N8-49i q Masons for "No bid were as follows.- Cheffl-Tallnet Ind. "Do not MAhLifadtUre or distribute item requested," PlaSteCh International, Inc. bo not YnAhUf Adtute Pifetqlass bins ." S. Prince Rubber & Plastics Co., Inc. "This type of item 16 not of our current Capabilities." 4. Sykes Ace Hardware "No Bid" 5. Aetna Plastics Corp. "Unable to provide prices." 6. L.P. Industries "Unable to give competitive prices at satisfactory quality." RECOMMENDATION! IT IS RECOMMENDED THAT THE AWARD BE MADE TO QUALITY FIBERGLASS PRODUCTS AT A TOTAL PROPOSED AMOUNT OF $35,000.00. Procurement Supervisor Date The Minority Procurement officer concurs with the above recommendation. Officer 4/ Date Page 2 of 2 98-497. I 16 e CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION 000000 BID NO. 87=88-083 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms: i":e t 30 days ( Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. warranty and/or guarantee: one year State any, variances to specifications (use separate sheet if necessary): Delivery: l='G days calendar days required upon receipt of Purchase Order. l%0 Soxes a week) Delivery Point(s): City of Miami - City Hall Basement 3500 Pan American Drive Midllli, Fl 331-33 Contact Alfredo Rodriquez at 579-6856 before delivery. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): i-:ario F. Gonzalez i•:arcos Castillo NAMES OF COMPANY OFFICERS: ;:ari o i� . Gonzalez, i'resident r7arcos Castillo, Vice -President . (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: QUAY: TY FIBERGLA36 PRGD' CTC Signature: (company name) ' Print Name: MAR"i v F. GbP;.sAL'. F r e sident Indicate if Minority Business: Date: IN.ay 7, 1986 ( ) Black [XI Hispanic *[ ] women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 98-49'7.