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Home My WebLink AboutR-88-0495Jt88$51I 5/24/88 RESOLUTION No, �,S-49 � A RESOLUTION ACCEPTING THE BID OF FEDAN TIRE CO. FOR FURNISHING TIRE RECAPPING SERVICES TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION ON A CONTRACT 13ASIS FOR ONE (1) YEAR WITH THE OPTION TO RENEW FOR AN ADDITIONAL ONE YEAR PERIOD AT A TOTAL ESTIMATED FIRST YEAR COST OF $45,000.0016 ALLOCATING FUNDS THEREFOR FROM THE 1987-88 OPERATING BUDGET ACCOUNT CODE NO. 420201-670: AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, AND TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE YEAR PERIOD, AT THE SAME PRICE, TERMS AND CONDITIONS AND SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received April 13, 1988 for the furnishing of Tire Recapping Services on a contract basis for one (1) year with the option to renew for an additional one year period to the Department of General Services Administration/Fleet Management Division; and WHEREAS, invitations were mailed to thirty —three (33) potential suppliers and seven (7) bids were received; and WHEREAS, funds for this purchase will be available from the 1987-88 Operating Budget Account No. 420201-670; and WHEREAS, this service will be used by the Department of General Services Administration/Fleet Management Division for the purpose of truck tires recapping and repair services for approximately 1000 tires; and WHEREAS, the City Manager and the Director of the General Services Administration Department recommend that the bid received from Fedan Tire Co. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF JUN 9 1988 ESOLUTION No. A8-495. F, Section 1. The April 13 1988 bid of Fedan Tite Co. for furniShing Tire Recapping Services on a contract basis for one (1) year with the option to renew for an additional year period for the General Services Administration Department at a total estimated first year cost of $45,000.00 is hereby accepted with funds therefor hereby allocated from the 1987-88 Operating Budget Account No. 420201-670, Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service and to extend this contract for an additional one year period at the same price, terms and conditions and subject to the availability of funds. PASSED AND ADOPTED this 9th day of June 1988. ATTEST MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APP OVED AS TO FORM AND CORRECTNESS: JORGE 9. FERN NDEZ^ CITY ATTORNE -2 XAVIER L. SUA EZ MAYOR ■ BID NO. 87-88-069 BID SECURITY TRUCK,TIRE RECAPPING APRIL 13, 1988 2:00 P.M. - #TEO bait BID$ RECEIVED TYPE OF sECURITY BIDDER TOTAL "CUNT e BALADO NATIONAL TIRES BROKEN DOWN IN ITEMS SOUTH AMERICAN TIRE CORP. PRIDE CO. CENTRAL TIRE REMA TIRE SUPPLY rr rr NORTON TIRE ,rr FEDAN TIRE CO. LYNN STRICKLAND TIRE INC. n rr INTERNATIONAL TIRE l RECEIVED on �bealf of PURCHASING DIV./PUBLIC WORKS /1///✓L,: envelopes. SIGNED: ij DATE: SoCSIT61 11�6 ebovr de(r4lb9o+ sloth• Nitof volt aCCOYNTING DIVISION .4 t.. ��t� � _• r Y LMAt Blb._.,NO. t. tl 74,� // Sealed bids will be received by the City Mana P- t„y„ ter of the City of Miami; Florida not later than :00 p.m. April 13, for furnishing Truck Tire Recapping and Re pai`rService" s""a3 nee d on a Contract Basis for One (1) year to the Department of General Services Administration/Fleet Management Division. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 5122 ) Cesar H. Odio City Manager LZ :Z l',d SZ Lyli 4 e1 88— 495 REQUISITION FOR AMERTIS�MENT This number must appear ,.. in the advertisement. DEPT/tIV. ACCOUNT CODE 4 DATE "- PHONE APPROVED BY: PpEPARED BY ; r� ? .: DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement - - times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 17 18 25 34 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 V P 2 0 2 21817 1 2 3 4 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 21010121011 White — Purchasing Yellow - Finance Pink — Department Approved for Payment R8- 495- ditY OF MIAM1, FLORIDA IWEA-OFFICE MEMORANDUM I I To. The Honorable Mayor and Members DATE! Of the City Commission ,� U N 1988 SUBJrCT Resolution Authorizing Award of Bid #87-88=069 Truck Tire Recapping & Repair Services FROM Cesar H. Odlo REFERENCES: City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding contract for the furnishing of truck tire recapping and repair services to Fedan Tire Co. as the lowest complete responsive bidder in accord with Bid No. 87-88- 069. Total cost of this contract is estimated to be $451000, which funds are available from the 1987-1988 Fleet Management Division, General Services Administration Department Operating Budget. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #87-88-069, to furnish truck tire recapping and repair services for approximately one thousand tires. Award is recommended to be made to Fedan Tire Company, a U.C—anic vendor, as the lowest acceptable responsible and responsive bidder, in the amount of $45,000. Amount of Bid: $45,000 Budgeted Amount: $45,000 Source of Funds: 1987-1988 Fleet Management Division, Department of General Services Administration Department Operating Budget, Account Number 420201-670. Minority Participation: Award is to a Hispanic Vendor. Attachment: Proposed Resolution Tabulation of Bids s8-495. ----L a_ 0 __n /_/_ F i 0 `4 tilt fir MIAMI, rL0n10^ INTL*lt,0FP1Ct MEMO tANOUM � �� ti If•.h wi lA11Am Schaut oat MAC C rem 1t S rvisor p ure �nt agement n. DivisioIrvrdco.. �aeM R —E. i iams, Directoe acrtlrt►�r.ta General Services AdministrAtion 14LI Truck Tire Recapping 6 Repair Seevioes Bid No. 87-88-069 This Department has verified with the Departments of Finance and Management 6 Budget that funds are available in the 1987-1988 Fleet Management Division, General Services Administration Department operating Budget Account. 420201-670 to Furnish truck tire recapping and repair services for approximately one thousand tires. Award is recommended to be made to Fedan Tire Company, a Hispanic vendor, as the lowest acceptable responsive bidder in accord with Bid No. 87-88-069. Total cost of these services will be W touu. rINANCE REVIEW AND APPROVED BY: Carlos Garcia, director Department of Finance BUDGETARY REVIEW AND APPROVED BY: Depart lement i Budget r � ci ,•� el 1 ADDITIONAL APPROVALS (IE REQUIRED) N/A Sergio Rodriguezro e;- tor, Planning Dept. _ _ Na------- -. - Frank Castaneda, Direc- tor, community Develop- ment Department. 88-495.- 6 0 AWARD_ ,.OFB I D Bid No: 87-88-069 ITEM: Truck Tire Recapping & Repair Services DEPARTMENT: Oefieral Services Administration TYPE OF PURCHASE: Contract for one (1) year with the Option to renew for an additional one (1) year period REASON: Truck Tires Recapping and repair services for approximately 1000 tires. POTENTIAL BIDDERS: 33 BIDS RECEIVED: 7 TABULATION: Attached FUNDS: 1987-88 Operating Budget Account #420201-670 MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to three 3 black nine 9) hispanic and one (1) woman owned firms engaged in the Tire Recapping business as located in the following source: 1. New Vendors Applications 2. Dade County Minority Register 3. Previous bids on file in Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from four (4) hispanic firms including Fedan Tire Co. the recommended vendor. BID EVALUATION: Category Prior Bidders Black American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority Courtesy Notifications "No Bids" Late Bids Totals The bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Invitations Mailed Responses 0 0 2 2 0 0 1 1 3 0 7 2 1 0 19 2 15 0 2 0 48 9 Reasons for "No Bid" were as follows: 1. Balado National Tires - "We do not recap tires" 2. Rema Tire Supply - "We supply tires repair materials." Page 1 of 2 NS--49. 5. 3 fiOMNiNDATiON : IT IS RECOMMENDED THAT THE AWARD gE MAb9 TO FEDAN TIRE COMPANY AT A TOTAL PROpOSEb FIRST YEAR AMOUNT OF $45*000,00, - -- - Procurement supervisor Date The Minority & Women Business Administrator concurs with the above recommendation. Minority & Women Business Administrator Date Page 2 of 2 ( / 98-49 `7 .. 21Da87-88-069 •iid Title Bidder International Tire & Retreading Inc. .'ire Recapping Hialeah, Fla. ind Repair Contract PLl:UT MANAGEMENT D1V1S10N Truck Tire Recapping and Repair Services Section Hwy. Cold Lug Type Tire Size Repair Ca ,Recae 8.25x20 $25.00 $41.80 $41.80 900x20 $30.00 $47.00 $47.50 1100x20 $32.00 $57.00 $57.00 1000x20 $35.00 $61.75 $61.75 Central Tire 8.25x20 $25.00 50.00 $52.00 Miami, Florida 900x20 $25.00 55.00 $57.00 1000x20 $30.00 60.00 $62.00 1100x20 $30.00 63.00 $65.00 P.R.I.D.E. 8.25x20 20.00 38.40 1$40.50 Clearwater, Florida 900x20 20.00 40.50 1$42.75 1000x20 20.00 44.10 $45.90 1100x20 20.00 49.50 $54.45 Fedan 8.25x20 $18.00 $38.00 40.00 Hialeah, Florida 900x20 518.00 $40.00 42.00 1000x20 18.00 $44.00 545.80 1100x20 18.00 $49.40 54.35 Norton Tire Co. 8.25x20 $18.00 $47.00 66.30 Miami, Florida 900x20 $18.00 $49.30 66.30 1000x20 $20.00 $53.30 69.50 1100x20 $20.00 58.00 76.50 8.25x20 45.30 $50..00 South American Tire 900x20 55.)0 $60.00 Miami, Florida 1000x20 No Charge 60.30 $65.00 ' 1100x20 65.30 $70.00 CL` . 1r7 Lynn Strickland Tire Inc. 8.25x20 $32.00 $60•.37 1$60.37 Miami, Florida 900x20 $32.00 $64.49 .$64.49 r, 1000x20 $32.00 $69.30 $69.86 V 1100x20 $32.00 $75.23 $72.90 Warranty/ Delivery I Comments 2% if Full re - awarded and up to all items /32 tread 3 days ielivery Warranty None not speci f ied & 5 days delivery Incl. None standard 75% pro- rated & 8 days deliver manu- factured None efect warranty & 3 day delivery Pro -rated for life None f cap & days elivery 2% if arranty awarded ife of all items ubber & 5 work days No None Warranty 7 days delivery Minority Minority Non -minority Minority Lowest Responsive Bid Non -minority Minority Non -minority 0 .10 4. Or TY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION BID NO. 87-88-069 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms: ( Include cash discount for prompt payment, if any) Additional discount of l:i_z % if awarded all items. our &.4ar•:titue i, b_„ul uit tile A-C Warranty and/or guarantee: t; iV( :i i1 s;•.1 t E ii13t1121� trU.-Id State any variances to specifications (use separate sheet if necessary): Delivery: calendar days required upon receipt of Purchase Order. Delivery Points):General Services Administration/Garage 1390 N.W. 20th Street Miami, F1 33142 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: e. ai. "ire Go. ivelix (Please use the back of this page.if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER:='eu_t_ fire �;o. (.company name) c- \ S i g n a t u rperlr';:_ Print Name:`'P1i. Indicate if Minority Business: Date: [ j Black [=-] Hispanic [ I Women aril i FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. ICJ