HomeMy WebLinkAboutR-88-0494J=88510
6=3=88
RESOLUTION NO. 9:7"i494
A RESOLUTION ACCEPTING THE BIDS OF DOWNTOWN
RADIATOR SERVICES, INC. AT A PROPOSED COST
OF $4,500.00, AND LATIN AUTO GLASS, INC. AT
A PROPOSED COST OF $10,000.00 FOR
FURNISHING RADIATORS AND GLASS REPAIRS ON A
CONTRACT BASIS FOR ONE (1) YEAR WITH THE
OPTION TO RENEW FOR ONE (1) ADDITIONAL ONE
YEAR PERIOD TO THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION/FLEET MANAGEMENT
DIVISION AT A TOTAL PROPOSED FIRST YEAR
COST OF $14,500.00; ALLOCATING FUNDS
THEREFOR FROM THE 1987-88 GENERAL FUND
OPERATING BUDGET ACCOUNT CODE NO. 420201-
670; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR THESE SERVICES
AND TO EXTEND THIS CONTRACT FOR ONE (1)
ADDITIONAL YEAR UNDER THE SAME TERMS,
PRICES AND CONDITIONS AND SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received March 16, 1988 for the furnishing of Radiator and Glass
Repairs to the Department of General Services
Administration/Fleet Management Division; and
WHEREAS, invitations were mailed to twenty-six (26)
potential suppliers and eleven (11) bids were received; and
WHEREAS, funds for this purchase are available in the
1987-88 Operating Budget Account Code No. 420201-670; and
WHEREAS, this service will be used by the Department of
General Services Administration/Fleet Management Division for the
purpose of furnishing radiator repairs and recores for light and
heavy vehicles and equipment and to furnish and install auto and
truck glass needing repair; and
WHEREAS, the City Manager and the Director of the
Department of General Services Administration recommend that the
bids received from Downtown Radiator Services, Inc. and Latin
Auto Glass, Inc., be accepted as the lowest responsible and
i
responsive bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
CITY COMMISSION
MEETING OF
JUN �Q 1988
RESOLUTION No. —49 4.
REMARKS:
0 r
W
Section 1. The March 16; 1988 bids of Downtown
Radiator Services, Inc. at a proposed cost of $4,500,00 and Latin
Auto Glass, Inc., at a proposed cost of $10,000.00 for furnishing
Radiator & Glass Repairs on a contract basis for one (1) year
with the option to renew for an additional one (1) year period to
the Department of General Services Administration at a total
proposed first year cost of $14,500600 are hereby accepted with
funds therefor hereby allocated from the 198788 Operating Budget
Account Code No. 420201-670.
Section 2. The City Manager is hereby authorized
to instruct the Chief Procurement Officer to issue Purchase
Orders for these services and to extend this contract for one (1)
additional year under the same terms, prices and conditions and
subject to the availability of funds.
PASSED AND ADOPTED this 9th day of June 1988.
ATTEST
tlao��
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
JORGE L. FERNANpEZ
CITY ATTORNEY ./
XAVIER L.�(SyfAREZ
MAYO
-2- 88-494
e
I
F
rl
BID 87-88-057 PID SECURITY
I4INDSHIELD GLASS AUTOMOTE TiARCIi 16, 1988
1Tt DATE NIDi REGEUVIDZ : 00 P. r'.
TYPE OF SECURITY
DIDDER
TOTAL
AYO�MrT
,ATIN AUTO GLASS INC.
BROKEN DOWN ITEMS
>AFELITE MILLER AUTO GLASS
"
-LORIDA GLASS & MIRROR CO. INC.
"
:HARLIE'S AUTO GLASS INC.
"
� 6: A GLASS AND MIRROR
"
4 & M AUTOMOTIVE INC.
"
SPEEDY AUTO GLASS INC.
"
30UTH GLASS INC.
"
FLORIDA RADIATOR CO.
"
THREE POINTS PAINT & BODY WOR4
"
ADIATOR KING INC.
OWNTOWN AUTO RADIATORS
eh
RECEIV !?�� of�URCHASING DIVDATEBLIC WORKS cvL���1 envelopes.
SIGNED `
�ce�i��I �� .k.�r r.iyrk,l thek• flit•.iay •1
volt r►Ctoupmur. Divislow
LiGAL AUvt;R3'I5FMENT
131b NO, 87--88-057
Sealed kids will be received by the City Mana. r:__.and.Cit.�r Clerk
of the City of Miami, Florida not later. tha :00 �.m...,.,. March,,;�x,,,,
for furnishing Automotive Radiator and Windshie c Glass
Repairs on a contract basis for the Department of General
Services Administration.
Ordinance No.
10062 established
a goal of Awarding 51% cif.
the
City's total
dollar volume of all
expenditures for All (.,00ds
and
Services to
Black, Hispanic
and Women Minority Business
Enterprises on an equal basis.
Minority and
women vendors who are interested in submitting
bids
and who are
not registered with
the City as minority or women
vendors are advised
to contact the
City Procurement Office,
1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5110)
Cesar H. Odio
City Manager
All
4"
88-494.
CO-0 w
REQUISITION FOR ADVERTISEMENT
DEPTiDIV. c c
ACCOUNT CODE
DATE _ PHONE APPROVED BY:
PREPARED BY
Publish the attached advertisement ' '
(number of times)
Type of advertisement: legal classified
(Check One)
display
Size: Starting date
First four words of advertisement:
Remarks:
This number must appear
in the advertisement.
DIRECTOR OF ISSUING DEPARTMENT
times.
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 17
18 1 2534
39.42
45
50.51
56
57 62
63 65.66
71
0
1
2
411
VIP12101212
g
7
1
21314
7
8 V P 12
13
14
15 DESCRIPTION
36
64DISCOUNT 69
72 AMOUNT 80
5
21010
2
1 0
1 1
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
88-494.
;17Y .r MIAW1 =! CRIDA
NTER-OFFICE MEMORANDUM
Honorable Mayor and Members
of the City Commission
T
'Tor : L.C' Fer andez
City Attorn
EM
-.LE
June 9, 1988
City Commission Meeting
June 9, 1988
Agenda Items #10, #13, #27
#28, #55, #58, #59-#62,
#70, #75 , #83 and
Non -Agenda Items
The following information and material should be considered by
you in your deliberations at today's Meeting:
Agenda Item #10 (J'-88-510) [Resolution accepting bids
for furnishing radiators and glass repairs] The bid
j award for auto glass which is contained in this
J Resolution, as distributed, incorrectly identifies the
lowest bidder for this service item. The cost per unit
when computed correctly establishes the Latin Auto
Glass. Inc. as the lowest bidder and we are forwarding
the corrected resolution to the City Clerk.
Agenda Item #13 (J-88-514) [Resolution accepting bid
for an electronic mail processing system] A bid
protest has been filed in connection with this item.
The Chief Procurement Officer's rejection of the
protest based on the lack of responsiveness on the part
of the protesting bidder has been approved by the City
Manager and City Attorney. Accordingly, we are
attaching a resolution which provides for your approval
of the rejection and this attached resolution should be
substituted for the one s r u e n the Agendl
Agenda Item #27 (J-88-528) [Resolution authorizing
agreement in connection with groundwater contamination
problem at South District Police Substation] This
contract for the professional services in connection
with this item has been reviewed and approved. A copy
�is attached for your information and reference. No
, change whatever is required in the resolution which may
e adopted as distributed.
10_.�_�
s8-494.
Mayor and M\ viers of
the City Commission
June 9, 1988
Page 2
Agenda Item #28 (J-88-529) [Resolution setting special
use fee for Federation Deportiva Nicaraguense, Inc. at
Bobby Madura Miami Baseball Stadium] Although no
change has been made in the resolution in connection
with this item, the AmPnt ac ietribated has been
modifiea,..jo incorporate a provision for assessment of
Olffff sure arge authorized by Ordinance No. 10439,
adopted May 19, 1988.
NOTE: At the time the Consent Agenda is voted upon. if these
Items (#10, #13 and #28) are not removed from the Consent Agenda
and considered separately, there should be an announcement made
by the Kayor that Items #10, #13 and #28 are being voted upon "as
modified`.
Agenda Item #55 (J-88-465) [Ordinance establishing a
Miami Waterfront Advisory Board] The Chairperson of
the existing Waterfront Board requested that this
proposed ordinance as distributed be modified to remove
the reference to appointment of a secretary.
Accordingly, we have removed this provision and have
added the following language in the ordinance draft
being forwarded to the City Clerk:
It shall be the duty of the City Manager to
provide administrative support to the Board
which shall include the services of an
individual to keep minutes of meetings,
maintain Board correspondence, post meeting
notices, file reports, and perform all other
necessary support functions. [Section 4(e),
Page 4]
No provision has been made for automatic removal or
forfeiture of membership based on absence or tardiness
by the new Board's members. The Commission's plenary
power of removal is expressed in the following language
which is contained in the ordinance, as distributed:
All members shall serve without compensation
for terms of office as indicated hereunder
and shall be subject to removal by the
Commission for any cause. [Section 2(b),
Page 2]
i38-4f `�
sS-494.
R
Mayor and Members of
the City Commission
June 9, 1988
Page 3
Agenda Items *58 (J-88-498) [Resolution concerning the
Department of Off -Street Parking Five Year Strategic
and Financial Operations Plan] This item, as
distributed, reflected the Commission's adgrtion of the
Plan as well as approval. For accuracy, we have
deleted the word "adopting" from the Resolution.
Agenda Items #59-62 (J-88-548, J-88-549, J-88-550,
J-88-551) [Resolutions concerning the annual budgets
for the Department of Off -Street Parking and the
operation of the Gusman Center for the Performing Arts
and Olympia Building, World Trade Center Garage and
Downtown Government Center Garage] These items. as
distributed, reflected the Commission's adoption of the
budgets for these entities as well as approval of the
budgets. For accuracy we have deleted the word
"adopting" from the Resolutions.
Agenda Item #70 (J-88-493) [Resolution approving
escrow agreement with Swire Pacific Holdings, Inc.,
Vizoatran, Ltd. for elderly -handicapped housing] The
descriptive reference in the Resolution title to the
project as expressed has been added to the Resolution
body at the bottom of Page 1. No other change has been
made in the resolution as distributed and no change
whatever has been made in the Escrow Agreement.
Agenda Item #75 (J-88-568) [Resolution authorizing the
issuance of a Request for Proposal for Visions 20001
For clarity, we are attaching the draft of a Request
for proposals to be subsequently issued for the
procurement of professional consultant services in
connection with this item. No change has been made in
the Resolution.
Agenda Item #83 (J-88-574) [Resolution determining
marketing, management, promotion, eto., services for
the Miami Design District Special Improvement District]
We are attaching background material in connection with
this item which was omitted from the Agenda Packet. No
change whatever has been made in the Resolution, as
distributed.
NS-494.
Mayor and Members of
the City Commission
June 9, 1988
Page 4
Non -Agenda Item (J-88-580) [Resolution authorizing
City Attorney to take all necessary steps against any
person or firm responsible for design and construction
of Miamarina Project for purpose of recovering City's
expenses] This item was distributed last week under a
separate transmittal memorandum and we are attaching it
herewith for convenience.
Nan -Agenda Item (J-88-583) [Resolution awarding
demolition bid contracts] Due to the timeliness and
impetus of the City's enforcement measures on the
subject of "crack houses", we are forwarding material
which you may desire to consider today rather than
await the next Commission Meeting. The material is
self-explanatory and reflects compliance with
applicable City Code procurement provisions and may be
adopted today.
LAD:RFC:bss:P583
cc: Cesar H. Odic, City Manager
Natty Hirai, City Clerk
Ron E. Williams, Director, General Services Administration
Sergio Rodriguez, Director, Department of Planning
Walter Golby, Director
Department of Parks, Recreation and Public Facilities
Edith Fuentes, Director, Building and Zoning Department
John Gilchrist, Director, Department of Development
Jack Mulvena, Executive Director
Department of Off -Street Parking
Martha D. Fornaris, Assistant City Attorney
Linda K. Kearson, Assistant City Attorney
G. Miriam Maer, Assistant City Attorney
Joel E. Maxwell, Assistant City Attorney
Rafael E. Suarez -Rivas, Assistant City Attorney
88-494.
C
r
10
CITY OF MIAMI. FLORIDA
INTER=OFFICE MEMORANOUM
To The Honorable Mayor and Members DATE: FILE.
of the City Commission MAY � � 19�8
SUBJECT Resolution Authorizing
Award of Bid #87-88-057
Automotive Radiator and
y••, Glass Repair
FROM Cesar H . Od l O �� �y REFERENCES:
City Manager !a/{
ENCLOSURES.
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution awarding contracts to furnish automotive
radiator and glass repair to Downtown Radiator Service, Inc., a
Hispanic vendor, and A & A Glass & Mirror, Inc., a non -minority
vendor, as the lowest complete responsive bidders in accord with
Bid No. 87-88-057. Total cost of these contracts is estimated to
be $14,500, which funds shall be available from the 1987-1988
Fleet Management Division, General Services Administration
Department Operating Budget.
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to bid #87-88-057, to furnish radiator repairs
and recores for light and heavy venicies and equipment and to
furnish and install auto and truck glass needing repairs. It is
recommended that the radiator repair items of the bid be awarded
to Downtown Radiator Service, Inc., for an estimated 100 units
for a total cost of $4,500. It is further recommended the glass
repair items be awarded to A & A Glass & Mirror, Inc., for an
estimated 110 units for a total cost of $10,000.
Amount of Bid: $14,500
Budgeted Amount: $14,500
Source of Funds: 1987-1988 Fleet Management Division, General
Services Administration Department, Account Number 420201-670.
Minority Participation: Award
estimated amount of $4,500 and
estimated amount of $10,000.
Public Hearings/Notices: N/A
Assessable Project: N/A
Attachment:
Proposed Resolution
Tabulation of Bids
is to a Hispanic vendor in the
to a non -minority vendor in the
io-I
88-494.
ON
:s. t. I_I tI a r= t
t1tV ur MIAMI. 11LOR113A
INllft•OfPIC,i MfMGMANbUM
P. . n- 4
16 . C% 'S
•� wi tam 0. Sc aut GAtt MAY
-
is o ure en pervisor
P cur a anagement Division Automotive Radiator and
Glass Repair Bid
No. 87-8$-057
n E. WI lams, Director Rcrtntacrt
General Services Administration
eNet "vwes
This Department has verified with the Departments of finance and
Management 6 Budget that funds are available in the 1987-19aa
Fleet Management Division( General Services Administration
Department Operating Budget Account 420201-670 to furnish
radiator repairs and recores for light and heavy vehicles and
equipment and to furnish and install auto and truck glass needing
repair. Total cost of these contracts is estimated to be
$ 14 ,r !.00.00
it is recommended that the radiator repair items or this bid for
an estimated 100 hundred units be awarded to Downtown Radiator
Service, Inc., a Hispanic vendor, for a total cost of $4,500. It
Is further recommended the olass repair itemn for an estimate 110
units be' awarded to A i A Glass 6' Mirror, Inc., a non -minority
vendor, for a total cost or $10,000.00.
FINANCE REVIE;P AND APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW AND APPROVED BY;
Manoha STr D rector
Depart Management a Budget
ADDITIONAL APPROVALS
(it REQUIRED)
i4r9io RodrLquez,6lec-
tor, Planning Dept.
N/A __
Prank caitanE a, D1LeC-
tor, community Develop-
ment Department
88-494.
W
AWARD OF BID
Bid No. 87�88Y057
ITfi�I: Automotive Radiator and Glass Repair
Contract
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Contract for one (1) year with the
option to renew for,an additional one
1) year period
REASONS To furnish radiator repairs and
recores for light and heavy vehicles
and equipment and to furnish and
install.auto and truck glass
POTENTIAL BIDDERS:i
BIDS RECEIVED:
TABULATION:
FUNDS:
26
11
Attached
1987-88 Operating
#420201-670
Budget Account
MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to
eleven 11 hispanic and one (1) woman owned firms engaged
in the Radiator and Glass Repair business as located in the
following source:
1. New Vendors Applications
2. Dade County Minority Register
3. Previous bids on file in Procurement Mgmt. Office
4. Yellow Pages Telephone Directory
Minority response consisted of bids received from five (5)
hispanic including Downtown Radiator Service, Inc., one of the
recommended vendors.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
The bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid
Invitations Mailed
Number of
Responses
0
2
0
3
Black American
•0
0
Hispanic American
9
3
Woman Owned
1
0
Non -Minority
9
3
Courtesy Notifications
15
0.
"No Bids"
-
1
Late Bids
-
0
Totals
41
12
Reason for "No Bid" was as follows:
1. Three Points - "We are a paint and body work facility"
Page 1 of 2 3
88-494.
cm
IT 19 RECOMMENDED THAT THE AWARD BE
MADE To DOWNTOWN RADIATOR SERVICE,
INC. IN THE AMOUNT $4,500.00 AND A & A
GLASS & MIRROR, INC. IN THE AMOUNT OF
$10000.00 AT A TOTAL PROPOSED FIRST
YEAR AMOUNT OF $14,560.00,
The. Minority & Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
Date
198-494.
Page 2 of 2 �—/
GENERAL SERVICES ADMINISTRATION
FLEET MANAGEMENT DIVISION
Automotive Radiator 6 Glass Repair Contract
Unit BID # 87-88-057
Item Vendor Aver. Price Disc. on New Recores Job Time Warranty Add Qi
Item #1 thru 4
Average Labor
eharge on
Radiator Repairs
and Recores
Florida Radiator
Miami, Florida
$15.42
50% off Kremser
Same day
90 days
None
Minarity
I
I
Downtown Radiator
Miami, Florida
$12.83
52% off Kremser
Same day
365 days/
1.5 $ if
Minority,'
15,000
awarded all
Lowest overall:
I
miles
items
responsive
bid
i
Automotive
Inc.
Miami, Florida
$71.00
30% off Kremser
Same day
90 days or
one
year
None
None -minority
on new
i
recores
(Radiator King, Inc.
:Miami, Florida
$15.33
50% off Kremser
Same day
2 years or
2% for prompt
lNon-minority
24,000 miles
payment
i
i
.
t
i .
` GENERAL SERVICES ADMINISTRATION
FLEET MANAGEMENT DIVISION
Automotive Radiator & Glass Repair Contract
Discount BID #
Item Vendor Average Manufacturer Brand Warranty Job Time
Item #5 thru #12 A. & A. Glass & Mirror 59% PPG-Carlite-Mopar-Lof. 90 days Same day
Inc.
Average Percentage Miami, Florids ! 4
Discount on New
Glass Off
Manufacturer's South Glass --� --- Price Miami, Miami, florida 55.25% Not Stated Vehicle Life Same day
i
Florida Glass & Mirror ( Lof-Carlite-Mopar-PPG"
Co., Inc. ;55% Safelite-Vivacon-LN F90days �24 hours
Miami, Florida -_-_
Latin Auto Glass Inc. 53.25% PPG-Safelite-Lof '
i Viracon-Mopar 180 days kSame day
Speedy Auto Glass Inc. Miami, Florida 55$ PPG-Carlite 365 days !Same day
harlie's Auto Glass Inc. �-
iami, Florids �62.5% Mopar-Carlite-Lof 65 daysSame day
Safelite Miller Glass 55% Safelite-PPG-Lof 0 days Same day
Y Miami, Florida
Carlite-Chrysler
BAsed on $360. W/S and installation l
BAsed on $ 60. Vent glass and installation
Comments
Non -Minority
Lowest Average
Responsible, Bid
Minority
Non -minority
Minority
Minority
Non -Minority
'i
i
Non -Minority
_ ... - _ - .. t--- . - _ - . . - __ ___
40
1.
GENERAL SERVICES ADMINISTRATION
FLEET MANAGEMENT DIVISION
Automotive Radiator & Glass R-apair Contract
12Tn 4
Item Vendor Labor Charge Averaga Warranty Job Time Comments
Item #13 thru 420 A.&A. Glass & Mirror,Inc.
'Miami, Florida $18.37 190 days Same day Non -Minority
Average Labor i Lowest overall responsive
Charge for
Glass Installation bid
!South Glass
'Miami, Florida $20.25 Vehicle LIfe Same day Minority
'Florida Glass & Mirror Co(.
Inc. $29.12 90 days Same day Minority
.Miami, Florida
Latin Auto Glass Inc. $21.12
180 days !same day Minority
'Speedy Auto Glass
.Miami, Florida $33.75. 65 days ,Same day Minority
r
t
Charlie's Auto Glass, Inc.
Kiami, Florida $26.87 365 days Same day Non -minority
Safelite MIller Glass
Miami, Florida $20.62 90 days Same day Non -minority
4k