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HomeMy WebLinkAboutR-88-0493.I�B$�509 t ;r� RESOLUTION NO. t� A RESOLUTION ACCEPTING THE BID OF WEATHERTROL MAINTENANCE CORPORATION FOR FURNISHING AIR CONDITION MAINTENANCE SERVICES TO THE DON HICKMAN ADMINISTRATION BUILDING TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/PROPERTY MAINTENANCE DIVISION ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS AT A TOTAL ESTIMATED FIRST YEAR COST OF $4,633.20; ALLOCATING FUNDS THEREFOR FROM THE 1987-88 GENERAL SERVICES ADMINISTRATION DEPARTMENT PROPERTY MAINTENANCE DIVISION OPERATING BUDGET ACCOUNT CODE NO. 420401-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, AND TO EXTEND THIS CONTRACT FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS, FOR SUCCEEDING YEARS AND SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received May 2, 1988 for the furnishing of Air Conditioning Maintenance Services to the Don' Hickman Administration Building on a contract basis for one (1) year renewable for three (3) additional one (1) year periods to the Department of General Services Administration/Property Maintenance Division; and WHEREAS, invitations were mailed to thirty- six (36) potential suppliers and five (5) bid were received; and WHEREAS, funds for this purchase will be available from the 1987-88 General Services Administration Department, Property Maintenance Division Operating Budget Account No. 420401-670; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of furnishing Air Conditioning Maintenance Services to the Don Hickman Administration Building; and WHEREAS, the City Manager and the Director of the General Services Administration Department recommend that the bid received from Weathertrol Maintenance Corporation be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF JUN 91988 RESOLU110N No. 88-493_ REMARKS: �1 Section 1. The May 2, 1988 bid of Weathertrol Maintenance Cofporation for furnishing Air Conditioned Maintenance Services to the Don Hickman Administration Building on a contract basis for one (1) year renewable for three (3) additional one (1) year periods to the General Services Administration Department/Property Maintenance Division at a total estimated first year cost of $4,633.20 is hereby accepted with funds therefor hereby allocated from the 1987-88 General Services Administration Department Property Maintenance Division Operating Budget Account No. 420401-670. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service and to extend this contract for three (3) additional one (1) year periods at the same terms, conditions and prices, subject to the availability of funds. PASSED AND ADOPTED this 9th day of June 1988. ATTEST• MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ZeLx 5t, ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: i XAVIER L. SUUEZ, MAYOR -2- S8-493. BID SECURITY #T&p A/C Chiller System Maintenance 87-88-074 Deft BIDS IIECEIYEO_Mav 2. 1988 2 : 0Onm— TYPE OF SECURITY BIDDER TOTAL AM"? Carrier Building Services $5,976.00 Weathertrol Maantenance $4,680.00 Temptrol $15,840.00 Johnson Controls, Inc. $5,568.00 Sam L. Hamilton, Inc $5,400.00 Servidyne Inc Cain & Bultman, IncSay Service, Inc. RECEIVP)o� behalf of PURCHASING DIV./PUBLIC WORK��j lt'�`� envelopes. SIGNED: � �/il ;'VLL✓ DATE: Recciw&d 111hc 640wr NOW169/ checks M -icy •/ 1`. jolt ACCOUNTING DIVISION BID SECURITY nEy A/C Chiller System Maintenance OATS s1D1 R10E1VtP Mag 2. 1988. 2. OOD R7-RR-n74 5100ts Carrier Building Services Weathertrol Miantenance Temptrol Johnson Controls, Inc. Sam L. Hamilton, Inc TYPE OF SECURITY TOTAL $5,976.00 $4,680.00 $15,840.00 $5,568.00 $5,400.00 Servidyne Inc Cain & Bultman, IncSay Service, Inc. V �3 RECEIVE 7 behalf of PURCHASING DIV./PUBLIC WO�KS�� ��^� envelopes. SIGNED/,t� DATE: c, _ Received 44 669vor. tls(wtksd checks thisMMMOder •1 10��. pole ACCOUNTING DIVISION i . LEGAL ADVERTISEMENT 13tb_.NO. 87-88-074 Sealed bids will be received by the City of Miami City Clerk at her office located a, _pan American _ rive, Miami, Florida# 2 33133 not later than l .0 m. May 2, 198�for the f.urnishina of Comolete Regular Air Con�`-d'iEi`o"n`ing7Chi1].•ar System Maintenance Service at the Administration Building located at 275 N.W. 2nd Street, on a contract basis for the Deoartment of. General Services Administration. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be reiected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 5131 ) Cesar H. Odio City Manager )T ZO =Z Wd S 1 ddv 8861 CI3A V30 38 a MW ( MQU1SITION FOR AWPEATISSIUIENT This number must appear in the advertisement. DEFT/Div. ACCOUNT CODE _ DATE i PHONE APPROVED BY: PREPARED (3Y .: �', ::, i . _ DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement 1 - times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY, LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 117 18 1 2534 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 V P 2 0 2 2 1817 1 2 3 4 7 8 V P 12 13 14 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2 0 0 2 0 1 White — Purchasing Yellow - Finance Approved for Payment Pink — Department :F � op to, FROM 0 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor and of the City Commission Cesar H. Odio City Manager RECOMMENDATION: DATE: ivlk `) 11 1988 RILE: Members SUBJECT: Resolution Authorizing Award of Bid No. 87-88- REFERENCES: 074, Air Conditioner Chiller Maintenance at ENCLOSURES. Administration Building It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to provide air conditioner chiller maintenance services at the Don Hickman Administration Building to Weathertrol Maintenance Corporation, a Hispanic vendor, the lowest complete responsive bidder in accord with Bid No. 87-88-074. Total cost of these materials and services for one year are estimated to be $4,633.20, which funds are available in the Property Maintenance Division budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to Bid No. 87-88-074, to provide air conditioner chiller maintenance services at the Don Hickman Administration Building, to a Hispanic vendor, the lowest complete responsive bidder, in the amount of $4,633.20. Funds for this purpose are available in the 1987-88 budget of the Property Maintenance Division, General Services Administration Department, Account #420401-670. Amount of Bid: $4,633.20 $ of Cost Estimates: N/A Budgeted Amount: $4,633.20 Source of Funds: 1987-88 Property Maintenance Division Funds, Account #470401-670. Minority Participation: Award is to a Hispanic vendor. Public Hearings/Notices: N/A Assessable Protect: N/A Attachment: Proposed Resolution Tabulation of Bids SS-493 CITY OP MIAMI. FLORIDA INTCR-OFFICIE MEMOAANDUM TO. William J. Schaut Procurement Supervisor Procurement Management Division FROM: Ron E. Williams, Director General Services Administration DATE- May 16, 1988 PIU: SUBJECT Bid #87-88-074 A/C Chiller System Maintenance Contract Approvals REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $ 4,633.20 Account Code Number 420401-670 FINANCE REVIEW & APPROVED BY: N/A Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Manohar Surana. Director Department of'Management & Budget ADDITIONAL APPROVALS (IF REQUIRED) N/A Sergio Rodriguez, Director Planning Department N/A Frank Castaneda, Director Community Development CTty of MreoL. _ MAY 171988 ► Z ►Roculo', . ►fiIN4GEfwhv�a•..• DIYfSI Imo" a 98-493 Ilk .I ■` 2 Y py CtfiY 6P MIAMI, PL61*10A IWT•ER60PPICE MtMOFIANDUM f., ISiilf •_ , �t.1:1Lh S:V CLa J:uf:ur+ijlliAli%1I �d William Ji Schaut o�►t� PM/398 Procurement Supervisor y �`� Ptocurement Management Division 5UDJ5CT: Bid Evaluation and Recommendation, Bid #87-88-074 CROM Ron Es Williams] Director REFERFNem General Services Administrator Tabulation of Bids This Department has reviewed the bids received pursuant to Bid #87-88-074, to provide an tk/C chiller system maintenance contract at the City of Miami Administration Building. It is recommended that an award be made to the lowest acceptable and responsible. bidder as shown below, which conformed to specifications. VENDOR AMOUNT OF AWARD Weathertrol Maint. Corp. $4,633.20 P. 0. Box 523130 Miami, FL 33152 Funds are available in Account Code #420401-670, Repair and/or Maintenance -Outside. Please make arrangements to schedule this for commission award at the June 91 1988 City Commission meeting. 3 88-493. I A ITEM: DEPARTMENTt TYPE OF _PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: AWARD OF 810 Bid No. 87$88=014 Air Conditioning Maintenance Services General Services Administration Contract for one (1) year with the option to renew for three additional one (1) year periods To provide A/C maintenance service to the Don Hickman Administration $wilding 36 •5 Attached 1987-88 Operating Budget General Services Administration Department/Property Maintenance Division Account #420401-670. MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to six 6 Black, twelve 12) Hispanic and two (2) woman -owned firms engaged in the Air Conditioning business as located in the following source: 1. New Vendors Applications 2. Dade County Minority Vendor Register 3. Previous ►-ids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Invitations to Bid were sent to fifteen (15) minority organizations. Minority response consisted of bids received from two (2) hispanic firms, including Weathertrol Maintenance Corp. the recommended vendor. BID EVALUATION: The bid meets the specifications. Following is an analysis of the Invitations to Bid: Category Number of Bid Number of Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 5 2 Woman Owned 0 0 Non -Minority 8 3 New Bidders Black American 6 0 Hispanic American 7 0 Woman Owned 2 0 Non -Minority 8 0 Courtesy Notifications 15 0 "No Bids" - 3 Late Bids - 0 Totals 51 8 Page 1 of 2 N8-493. �./ 1% 0 R6&§6r,§ fOr "No f3id" were as follows- 6 1, SetvidYhe, Ifte- "bo not have local services." 2, Cain & buttmah "Beyond out proper scope of work," A. Say Services - "Unable to 13id." RECOMMENDATION: IT IS RECOMMENDED THAT T14E AWARD 139 MAbE To WEATHERTROL MAINTENANCE CORPORATION AT A TOTAL AMOUNT OP $4,633.20. .Procurement Supervisor Date The Minority & Women Business Administrator concurs with the recommendation... Minority & Women Business Administrator Date Page 2 of 2 fis-493.,5 TABULATION OP BIDS 187-88-07 4 A/C CHILLER SYSTEM MAINTENANCE CONTRACT POR THE ADMINISTRATION BUILDING BIDDER TOTAL COST COMMENTS Weathertrol Maint. Corp. S 4,633.20 Lowest acceptable P. 0. Box 523130 and responsible bid Miami, FL 33152 per specifications Sam L. Hamilton, Inc. 50400.00 3800 N.W. 22nd Avenue Miami, FL 33152 Johnson Controls, Inc. 5,568.00 200 Oakwood Lane Hollywood, FL 33020 Carrier Building Services 5,976.00 1155 N.W. 159th Drive Miami, FL 33169 Temptrol Air Cond., Inc. 15,840.00 4215 S.W. 72nd Avenue Miami, FL 33155 •JCJ 88-493. t r 6 CITY OF jitAMt, FLORIDA PROCUREMENT MANAGEMENT DIVISION BID NO. 87-88-014 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms:_ 1% loth Prox. (Include cash discount for prompt payment, if any) Additional discount of N/A % if awarded all items. Warranty and/or guarantee: N/A State any variances to specifications (use separate sheet if necessary): None - Delivery: 1 calendar days required upon receipt of Purchase Order. Delivery Point(s):City of Miami, Florida - Administration Building 275 N.W. 2nd Street Miami, F1 33128 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): Isidro Boria/President NAMES OF COMPANY OFFICERS: Tony M. Copado/Const. Manager Jose Bared/Secretary Mercy M. Carriazo/Controller Charlie Pruna/Service Manager (Please use the back of this page if ILUL 79,paiM is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: Weathertrol Maint. Corn. Signature: (company name) Print Name: Charlie Pruna Indicate if Minority Business: Date: 5/2/88 [ ] Black [X) Hispanic [ ) Women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 88-493.