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Home My WebLink AboutR-88-0492109 RESOLUTION No, 48-492, A RESOLUTION ACCEPTING THE BID OF BROWARO ELEVATOR SALES & SERVICE FOR FURNISHING ELEVATOR MAINTENANCE TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY AT A TOTAL ESTIMATED FIRST YEAR COST OF $23,640.00; ALLOCATING FUNDS THEREFOR FROM THE 1987-88 GENERAL SERVICES ADMINISTRATION DEPARTMENT PROPERTY MAINTENANCE DIVISION OPERATING BUDGET ACCOUNT CODE NO. 420401-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received March 23, 1988 for the furnishing of Elevator Maintenance on a contract basis for one (1) year renewable annually to the Department of General Services Administration; and WHEREAS, invitations were mailed to twenty three (23) potential suppliers and one (1) bid was received; and WHEREAS, funds for this purchase will be available from the 1987-88 General Services Administration Department, Property Maintenance Division Operating Budget Account No. 420401-670; and WHEREAS, this service will be used by the Department of General Services Administration for the purpose of providing maintenance services to fourteen (14) elevators at various City Buildings; and WHEREAS, the City Manager and the Director of the General Services Administration Department recommend that the bid received from Broward Elevator Sales & Service be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF JUN 9 19888 RESOLUTION No. NS-491 REMARKS: t W W Section 1. The Match 23, 1988 bid of Broward Elevator Sales - and Service for furnishing Elevator Maintenance Services on a contract basis for one (1) year renewable annually to the General Services Administration Department at a total estimated first year cost of $23,640,00 is hereby accepted with funds therefor hereby allocated from the 1987-88 General Services Administration Department Property Maintenance Division Operating Budget Account No. 420401-670. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service. PASSED AND ADOPTED this 9th day of June 1988. ATTES . MATT HIRAI, CITY CLERK PREPARED AND APPROVED BY: �i ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS T01,\FORM AND CORRECTNESS: JORG L. ?ERN NDEZ CITY ATTORNEY XAVIER L. Sukvz, MAYOR -2- SS-492. BID SECURITY KEM Elevators Maintenance Contract p�TE �IOi RECEIYEO March 23, 1988 2: 00pm TYPE OF SECUR17Y �IDOER ?OPAL •YDU�+t Broward Elevator Sales Broken down by items NO BID• Miami Elevator Company Schindler Elevator Corporatio RE C o ehalf of PURCHASING DIV,/PUBLIC WO KS, R FL envelopes. SI N DATE: _ Secelved *h6 •he•o. de(ulbot checks Nh1• tier of ��.�.. volt ACCOUNTING o+VaaN 6 UGAL AOVER`fi18tMENT Bib NO, 87- -Q60 Sealed bids will be received by the City of Miami City Clerk at her office located at 350PjtnericanUrl �e, Miami, Florida; 33133 not later than s00 .m.,,,�tarr�h �w for the furnishing of All tabor and Materia s as required for Slevator Maintenance Services at ten (10) City locations (18 elevators) on a contract basis for one (1) year for the Department of General Services Administration. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids ara available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 5113 ) Cesar H. Odio Ci tyr 115nage r i c� :Zl L- J`!"' SS-492 E. aqv coo Rum REOUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPTtDIV ACCOUNT CODE DATE PHONE APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: I DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117 18 2534 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 V P I I 1 1 12101212 8171 1 2 314 7 8 V P 1213 14 15 DESCRIPTION 36164 DISCOUNT 69 72 AMOUNT 80 5 2 0 0 2 1 0 1 - City Clerk's White — Purchasing Yellow Finance Approved for Payment Pink — Department 98-492 0. k CItY OF MIAMI. FLOWIDA INTfEft-OFFICt MEMORANDUM TO The Honorable Mayor and Members bAfit, ?UN .� I FILE. of the Ci t1 commission J I 1938 sUigjECT Resolution Authorizing Award of Sid No. 87-88= 060,El.evator �aoM Cesar H. Odi REFERENCESMaintenance Services City Manager ENCLOSURES. RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to furnish labor and materials for maintenance of fourteen (14) elevators, to Broward Elevator Sales and Service, a non -minority vendor, the lowest complete responsive bidder in accord with Bid No. 87-88-060. Total cost of these services will be $23,640.00, which funds are available in the Property Maintenance Division budget of the General Services Administration Department. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to bid #87-88-0601 to provide maintenance services for fourteen (14) elevators at various City Buildings and has recommended award to be made to Broward Elevator Sales and Service, as the lowest acceptable responsible and responsive bidder, in the amount of $23,640.00. Funds for this purpose are available in the 1987-88 budget of the Property Maintenance Division, General Services Administration Department. Amount of Bid: $23,640.00 Budgeted Amount: $23,640.00 Source of Funds: 1987-88 Property Maintenance Division Funds, Account 420401-670 Minority Participation: Award is to a non -minority vendor Public Hearings/Notices: N/A Attachment: Proposed Resolution Tabulation of Bids R- 1 88-492 0 _Ay-:91--se T11r 1 : 3 1 MGMT . t3, BURL. T P. 02 =: A (;Iif OP MIAMI, PLORIbA IN'TEp-��'P'tlCl� MEMf�I�fA�It�UM Td VChe am 0 r Schau t o^T[: April 21, 1983 pme: Procureent Officer Elevator Maintenance services Bid No. 191'•iliiams, Director 11ROM. General Services Administration RCFERrlvices rNC'1 r�tuRrs This Department has verified with the Departments of Finance and Management a Budget that funds are available -in the Property Maintenance Division budget Account 420401-670 of the General Services Administration Department, to furnish labor and materials for maintenance of eighteen (15) elevators, to Broward Elevator Sales and Service,, a non -minority vendor, the lowest complete responsive bidder in accord with Bid No.-87-88-060. Total cost of these services will be $231640.00. FINANCE REVIEW AND APPROVED BY: ADDITIONAL -APPROVALS (IF RE:QUTA90) N/AHIA " Sergio Roariguea�%- Carlos Garcia, Director tor, Planning Dept. Department of Pinance BUDG&TARY REVIEW AND APPROVED BY: N oHar--?netof Director Prank Castaneda, Direc- Depart Management & Budget tor, Community Develop- ment Department 88-492 AWARD OF BID Bid No. 87=88�060 ITEM: Elevator Maintenance Contract DEPARTMENT% General Services Administration TYPE OF PURCHASE: Contract for one (1) year renewable annually REASON: To furnish labor and materials necessary for the maintenance of 14 elevators at various City buildings POTENTIAL BIDDERS: 23 BIDS RECEIVED: 1 Broward Elevator Sales & Service at $23,640.00 FUNDS: 1987-88 Operating Budget General Services Administration Department/Property Maintenance Division Account #420401-670. MINORITY/WOMAN PARTICIPATION: An Invitation to Bid was sent to one 1 hispanic firm engaged in the Elevator business as located in the following source: 1. New Vendors Applications Invitations to Bid were sent to fifteen (15) minority organizations. No Minority response was received. BID EVALUATION: The bid meets the specifications. Following is an analysis of the Invitations to Bid: Category Prior Bidders Black American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority Courtesy Notifications "No Bids" Late Bids Totals Number of Bid Number of Invitations Mailed Responses 0 0 1 0 0 0 3 1 0 .0 0 0 0 0 19 0 15 0 2 0 38 3 Reasons for "No Bid" were as follows: 1. Schindler Elevator Corporation - "Unable to submit bid." 2. Miami Elevator Co. - "Decline to bid due to existing conditions of elevator equipment." Page 1 of 2 88-492 3 IT IS RECOMMENDED THAT THE AWARD BE MADE TO 9ROWARD ELEVATOR SALES AND SERVICE AT A TOTAL PROPOSED FIRST YEAR AMOUNT OF $23,640.00. Procurement Supervll;3; Dat e The Minority & Women Business Administrator concurs with the above recommendation. 4-1 Minority & Women Business Administrator 51 Y Date Page 2 of 2 98-492 VENDOR APPLICATION 1. FULL NAME OF FIRM/CORPORATION Broward Elevator Sales & Service Co. 2. MAILING ADDRESS: �. 0. Box 22459 (P.O.Box or Street) Fort Lauderdale, Florida 33335 (CITY) (STATE) (ZIP CODE) 3. BUSINESS ADDRESS: 229 S_ W_ 33et SYrpat (STREET) Fort Lauderdale. Florida 33315 (CITY) (STATE) (ZIP CODE) 4. TELEPHONE NUMBER (S) (305) 944-0418 AREA CODE ( 305) 523-2188 AREA CODE 5. NUMBER OF YEARS IN PRESENT BUSINESS: 22 years 8. FEDERAL EMPLOYER IDENTIFICATION No. OR SOCIAL SECURITY No. 13-3166848 (CHECK APPROPRIATE BOX) 9. TYPE OF BUSINESS 1. ❑ Individually Owned 2. ❑ Partnership 3. Corporation/Profit 4. ❑ Corporation/Non-Profit 10. OWNER/IDENTIFICATION 1. White 2. ❑ Black American 3. ❑ Hispanic American 4. ❑ Asian or Pacific Island S. ❑ American Indian or Alaskan Native 6. 93 Other PubZic 11. GENDER OF OWNER 0. C Male 1. ❑ Female 2. jl-a-PubZic 12. GROSS ANNUAL SALES: 6. OCCUPATIONAL LICENSE No. 025283-3 (AMOUNT) $ 960,000.00 estimate ISSUED BY Dade County YEAR ENDING: 7. PRINCIPALS AND OFFICERS: GIVE NAME, TITLE, AND PERCENTAGE OWNED: NAME TITLE a) G2ry S. BaiZei, Praq�dv_nt_ b) Stephen X BaiZey Vice President PERCENT OWNED 0 0 c) Steven G. bi2tuson Treasurer 0 d) CzroZise M. Zripn Secretan, 0 JUL %4 (Continued otherside) — 88-492