HomeMy WebLinkAboutR-88-0491J=88-507
5/24/88
RESOLUTION NO.,__48 491
A RESOLUTION ACCEPTING THE BID OF ALISON
COMPANY FOR FURNISHING VEHICLE DECALS AND
INSTALLATION OF DECALS TO POLICE VEHICLES TO
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION/MOTOR POOL DIVISION ON A
CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE FOR
AN ADDITIONAL ONE (1) YEAR PERIOD AT A TOTAL
PROPOSED FIRST YEAR COST OF $28,925.00;
ALLOCATING FUNDS THEREFOR FROM THE 1987-88
OPERATING BUDGET ACCOUNT NO. 420310-850;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE AND MATERIALS AND TO
EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE
(1) YEAR PERIOD AT THE SAME TERMS, CONDITIONS
AND PRICES, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received April 25, 1988 for the furnishing of vehicle decals and
installation of decals to police vehicles on a contract basis for
one (1) year renewable for an additional one (1) year period for
the Department of General Services Administration; and
WHEREAS, invitations were mailed to twenty seven (27)
potential suppliers and two (2) bids were received; and
WHEREAS, funds for this purchase are available in the 1987-
88 Operating Budget Account No. 420310-850; and
WHEREAS, this service and materials will be used by the
Department of General Services Administration/Motor Pool Division
for the purpose decaling city vehicles and to install decals to
police vehicles; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from Alison Company be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The April 25, 1988 bid of The Alison Company for
furnishing vehicle decals and installation of decals to police
vehicles on a contract basis for one (1) year renewable for an
CITY COMMISSION
MEETING OF
JUN 9p19888
)N No. 143- `aQ
1
. * i
additional one (1) year period to the Department of General
Services Administration/Motor Pool Division at a total proposed
first
first year cost of $28925.00 is hereby accepted with funds
therefor hereby allocated from the 1987=a8 Operating Account No,
420310-850,
Section
2.
The City
Manager
is
hereby
authorized to
instruct the
chief
Procurement
Officer
to
issue a
purchase Order
for this service and materials and to extend this contract for an
additional one (1) year period with the same terms, conditions
and prices, subject to the availability of funds.
PASSED AND ADOPTED this 9th day of June , 1988.
ve-c�
XAVIER L. SUARE7, MA
ATTES
MAT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
162�
ROBERT F . CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
JORG L. EMPNDEZ
CITY ATTORNEY
-2- 88-491.
BID SECURITY
KtW Decals for Police Patrol Vehicles DATE $Its RECElvEO� April 25, 1988 2 :OOpm
87-88-077
TYPE OF SECURITY
Trim -Line of Miami
Alison Company
Rose Poster
Fed -cal
Broken down by items
1E
ul
RECEIVED o b alf of PURCHASING DIV,/PUBLIC rRKS ;J C-envelopes.
SIGNED: DATE: `I "'
Reccivei 44 "c•r ide(w1kod checks thic dey o1
PON ACCOVNTI16 aV1ilON
41
13
6
LtGAt ADVERTISEMENT
BID", No.,-. 87-88=07 7
Sealed bids will be received by the City Manager nd Cj xv Cale k�
the City of Miami, Florida not later than''2.0 O.m. A ril 25
198 for furnishing and installation of Decals o ice atro
Vehicles on a contract basis for one (1) year for the Department
of General Services Administration.
Ordinance No. 10062 established a goal of Awarding 51% of the
city's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not req_istered with the City as minority or women
vendors are advised to contact the City Procurement office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5130)
Cesar H. Odio
City Manager
;r.
98-491
4 - "
h
REQUISITION FOR ADVERTISEMENT This number must appear
: in the advertisement.
DEP7'DIV. _
ACCOUNT CODE
DATE = ' '- I r PHONE APPROVED BY:
PREPARED BY a -
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times,
(number of times)
Type of advertisement: legal classified display
(Check One)
Size: Starting date
First four words of advertisement:
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 17
18 1 25.34
39,42
45
50
51 56
57 62
63 65,66
71
0
112
4
1
V
P
2
0
2
218171
1
21314
4 7
8 V P 121314
15 DESCRIPTION
36
64 DISCOUNT69
72 AMOUNT 80
5
2101012101.1j
White — Purchasing
Yellow - Finance Pink — Department
Approved for Payment
SS-49.1
CITY OF MIAMI. FLORIDA
IN' ER=OFFICE MEMORANDUM
-o The Honorable Mayor and Members DATE.
of the City Commission
SUBJECT
FROM Cesar H. Odio REFERENCES
City Manager
ENCLOSURES
RECOMMENDATION:
MAY .3 g 1988 FILE.
Resolution Authorizing
Award of Bid No.' 87-88-
077, Decals for Police
Vehicles
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract to furnish and install
decals for use by Police Department, police patrol vehicles and
to furnish additional decals and seals for vehicles, to the
Alison Company, a non -minority vendor, the lowest complete
responsive bidder in accord with Bid No. 87-88-077. Total cost
of these purchases is estimated to be $28,925.00, which funds are
available from the Motor Pool Maintenance Section of the Fleet
Management Division operating budget of the General Services
Administration Department.
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to bid #87-88-077, to furnish and install
decals for use by Police Department, and to furnish additional
decals and seals for other City vehicles. These decals are to be
installed on new police patrol cars and special police units, to
be used as replacements when needed for damaged vehicles and also
included are decals of the City seal for use on other City
vehicles. It is recommended award be made to the Alison Company,
a Non -Minority vendor, as the lowest acceptable responsible and
responsive bidder, in the amount of $28,925.00. Funds for this
purpose are available from the 1987-88 budget of the Fleet
Management Division, Motor Pool Maintenance Section, General
Services Administration Department.
Amount of Bid: $28,925.00 % of Cost Estimates: N/A
Budgeted Amount: $28,925.00
Source of Funds: 1987-88 Motor Pool Maintenance Division,
General Services Administration Department, Account #420310-850.
Minority Participation: Award is to a Non -Minority vendor.
Attachment:
Proposed Res lut on
Tabulation o Buds
L"
7-1
7
dItY OI• MIAMI, I=LORIDA
INTtka OFFICE MIEMORANbUM
To, William J. Schaut
Procurement Supervisor
Procurement: Management Division
FROM Ron E. W.iliiams, Director
General Services Administration
b�ir,
ATE:
SUBJECT
REFERENCES:
ENCLOSURES:
Bid No. 87-88-077 j
Decals for Police
Vehicles
Account #420301-850
ILL
This Department has verified with the Departments of Finance and
Management & Budget that funds are available from the Motor Pool
Maintenance Section of the Fleet Management Division operating
budget of the General Services Administration Department, to
furnish and install decals for use by Police Department, police
patrol vehicles and to furnish additional decals and seals for
vehicles, to the Alison Company, a non -minority vendor, the
lowest complete responsive bidder in accord with Bid No. 87-88-
077. Total cost of these purchases is estimated to be
$28,925.00.
FINANCE REVIEW AND APPROVED BY:
N/A
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW AND APPROVED BY:
Manohar Surana, Director
Department of Management & Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
N/A
Sergio Rodriguez,Direc-
tor, Planning Dept.
N/A
Frank Castaneda, Direc-
tor, Community Develop-
ment Department
NS-491
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
AWARD OF 81 D
Rid No. _ 088-077
Decals for Police Patrol Vehicles
General Services Administration/Motor
Pool Division
Contract for one (1) year with the
option to renew for an additional one
(1) year period
To .furnish and install decals to new
and damaged police vehicles and to
furnish additional seal decals for
other City Vehicles.
27
2
Attached
1987-88 Operating Budget Account No.
420310-850
MINORITY/WOMEN PARTICIPATION: Invitations to bid were sent to
one 1 Hispanic firms engaged in the Decaling business as
located in these sources:
i
1. Prcvioua bids on file in Procurement Management
i
Invitations to bid were sent to fifteen (15) minority
organizations.
No Minority response was received.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the'
Invitation to Bid:
Category
Prior Bidders
Black American
Hispanic American
Women Owned
Non -Minority
New Bidders
Black American
Hispanic American
Women Owned
Non -Minority
Courtesv Notifications
"No Bids"
Late Bids
Totals
Number of Bid
Invitations Mailed
0
1
0
3
0
0
23
15
42
Number of
Responses
0
0
0
2
0
0
0
0
3
0
5
Reasons for "No Bid" were as follows:
1. Rose Poster "Do not have installation capacity."
2. Fed -Cal "Does not provide installation services."
3. Abbe France Industries "Unable to bid,"
page 1 of 2 98-491
3
RECOMMENDATION: IT is RECOMMENDED THAT THE AWARD BE
MADE THE Air ISON COMPANY AT A TOTAL
PROPOSED FIRST YEAk COST OF
$28i92S►004
Procurement Supervisor
Date
The Minority & Women. Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
Date
98-491
page 2 of 2
SFI(VTCI-."
TA_;4__*.,,.,riON OF BIDS RI*:*171_:IVLD AERIL 27, 1988 (OF D't*:-.'.,S if il-)LICE PATR(;1.
1211) =87-88-67 , 17
Bidder Item = Description U.n. i t 11 r i C,_ I. D,21 ivery Wa r r -in t n t s
f tc,11 Fiv
The Alison Ccmpa:-.%- I D,._-calin(4 Std. Patrol 1.13. .1 (1a _ar", Nf� .11 -71 1 n e_� rL. ty
01 It-i
1-983 N.E. 123St. Labor & matur_,al
-.,rchase ordr-. mat-ur;.-,1
%0. Miami, Approximatel, ` 66 units
Florida 33181
;Jvcalinq SLd. %'1E1t-I1Cl1_-S '',ys after Five 1:Jf "E.
special unit niarkinos t of labor and
, %prC_
proximately 20 units se ordermate.-ial
_u _
11 -Prices per additional decals 4 5 da,.,s after Five (5) years Ovcrall -Lowest.
a 'Vehicle side stripes (200) S 35.99 S 7,193. rf--ce.1pt of labor and
responsive bict
7jurciiase ordedmaterial
Y. i16-1/8" silk scree.. loge
P(j1ic-?
S
11.36
('4100)
K-9 Unit
(ion)
$
4.09
9 IPolice
(200)
$
6.70
11 ITrunk lettering "Miami"
(100)
$
1.59
i 1'Frunk lettering "Police"
I UN
$
1.59
jAccident Investigation
(20)
$
24.50
III
IV
jingle Digit 3 " high
1 4. 5,6, 7, 8 1), 0
(If
f(w vall''Ils Citj*
I. " - I I.w.. I. - I
$ 2,272.
$ _109.
1,3.10.
159.
$ 490.
593.
Grand Total:
$28,925-00
.15 days fter Five (5Y years.
L
of Labor und
J1LII_C1I,I!;f' cwdeil Ina t v r ia I
I I L 1,?-:; at t k - r It.' . IV*. -.vt - 3
I.thl'i
0
FLEET MANAGEMENT C•IVISION
TABULATION OF BIDS RECEIVED APRIL 27, 1988 PURCHASE OF DECALS FOR POLICE. PATROL.VEHICLES
BID #87-88-C77
Bidder Item # Description Unit Price Total Delivery Warranty Comments
Trim Line of
I
Decaling std. patrol vehicles
$ 190.00
$12,540.
10 days aftex
5 years
!Non, -minority
Miami, Inc.
Labor & material
receipt of
Non -facie
Approximately 66 units
purchase orde
Decaling std. vehicles with
$ 195.00
$ 3,900.
special unit markings
Approximately 20 units
II
Prices per additional decals
a
Vehicle side stripes (200)
$ 13.80
$ 2,760.
Grand Total of
b
16-1/8" silk screen logo Police
$8,210�00
(200)
$ 15.40
$ 3,080.
-c
K-9 Unit (100)
$ 7.50
$ 750.
g
Police (200)
$ 23.50
$ 4,700.
h
Trunk lettering "Miami" (100)
$4.65
$ 465.
i
Trun% lettering "Police" (100)
$ 4.90
$ 490.
III
Single digit Vs 3" high
1,2,3,4,5,6,7,8,9,0 (1000)
..90
$ 900.
12" high numbers
1,2,3,4,5,6,7,8,9,0 (500)
$ 5.25
$ 2,625.
C
IV
Seals for various City vehicles
16-1/8" diameter (300)
$ 16.00
$ 4,800.
E
'A
12" Diameter (100)
$ 12.00
$ 10,200.
FJ
0
0
■
' Lr
i CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID 90. 87-88-075
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE' IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING.
Terms: NET 30 (Include cash discount for prompt
payment, if any)
Additional discount of --- % if awarded all items.
Warranty and/or guarantee: Full 3M Weisz Guarantee (5 years) Material & Labor
State any variances to specifications (use separate sheet if
necessary): 3M 580-75 & 3M 580-10 Scotchlite
Delivery: 45 calendar days required upon receipt of Purchase
Order.
Delivery Point(s): General Services Administration - Garage
1390 N.W. 20th Street
Miami, F1 33142
In accordance with the Invitation to Bid, the Spec ifications,-General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
Fred B. Johnston
H. Denny Schweiger
NAMES OF COMPANY OFFICERS:
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement -Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: The Alison Company Signature:
(company name)
Print Name: H.Denny Schweiger
Indicate if Minority Business: Date: April 25, 1988
[ I Black [ ) Hispanic [ ] Women
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
BID.
SS-491
7