HomeMy WebLinkAboutR-88-0490J-88-506
5/25/88
RESOLUTION NO, 48-4.40
A RESOLUTION ACCEPTING THE BID OF DOTHAN
SECURITY, INC. FOR FURNISHING SECURITY GUARD
SERVICES TO THE DEPARTMENT OF COMMUNITY
DEVELOPMENT ON A CONTRACT BASIS FOR ONE (1)
YEAR WITH THE OPTION TO RENEW FOR TWO
ADDITIONAL ONE YEAR PERIODS AT A TOTAL
PROPOSED FIRST YEAR COST OF $21,594.00:
ALLOCATING FUNDS THEREFOR FROM THE 1987-88
OPERATING BUDGET ACCOUNT NO. 450301-340
($7,068.00) AND 1988-89 ACCOUNT CODE NO.
450301-340 ($14,526.00); AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
SERVICE AND TO EXTEND THIS CONTRACT FOR TWO
(2) ADDITIONAL ONE (1) YEAR PERIODS AT THE
SAME PRICE, TERMS AND CONDITIONS AND SUBJECT
TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received April 11, 1988 for the furnishing of Security Guard
Services on a contract basis for one (1) year renewable annually
for two additional one (1) year periods to the Department of
Community Development; and
WHEREAS, invitations were mailed to thirty (37) potential
suppliers and eight (8) bids were received; and
WHEREAS, funds for this purchase are available in the 1987-
88 Operating Budget Account No. 430301-340 ($7,068.00) and 1988-
89 Account Code No. 450301-340 ($14,526.00); and
WHEREAS, this service will be used by the Department of
Community Development for the purpose of providing security guard
services to the Manuel Artime Community Center; and
WHEREAS, the City Manager and the Director of the Department
of Community Development recommend that the bid received from
Dothan Security, Inc. be accepted as the lowest responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The April 11, 1988 bid of Dothan Security Inc.
for furnishing Security Guard Services on a contract basis for
one (1) year renewable annually for two (2) additional one year
periods to the Department of Community Development at a total
CITY COMMISSION
MEETING OF
JUN 9 Q1988
ION No. 813-4
proposed first year cost of $ 21,594,00 is hereby accepted with
fUtidg therefor 'hereby allocated from the 1987=88 Operating Budget
Account No, 450301-340 ($7;068,00) and 1988-89 Account Code No,
450301-340 ($14t526,00)(I
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement officer to issue a Purchase Order
for this service j. subject to the availability of funds.
PASSED AND ADOPTED this 9th day of June 1988.
XAVIER L. SUA9&W, MAYOR
ATTES
MATT r HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
?6�7
e'4v "-/. &44'e�
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS fORM AND, CORRECTNESS:
.'O-JORGIFT- 10ERNA7EZ
CITY ATTORNEY
-2-
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F
RID SECURITY
ITgo Security Services at M. Artime Comm. C.pA,TESlog ItECE1vE0. April 11, 1988 2:00pm
TYPE OF SECURITY
SIODEN
TOTAL
te
Johnstown Detective Agency
Broken down by items
3 & F Security, Corp.
of "
'hompson Security
to"
linute Men Sec. & Patrol, Inc.
)f Dade
)alias Security, Inc.
"
.ntergard, Inc.
"
)SI Security Services
ItIt
3urns International Security
>ervices
of "
Tanis Security, Inc.
itto
10 BID•
'inkerton's , Inc.
Tells Fargo Investigative Sery
ces
RECEIV b ylf of PURCHASING DIV./PUBL WORKS j&i!6'J envelopes.
SIGNED:7/--z-�, DATE: / 1
4RScqtVg4 46 sS��r r�ivt��1 el�ek• Hits ray o1 19��
volt ACCOUNTING DIVISION
��
LEGAL ADVERTISEMENT
13ID_ NO, 87=88-066
Sealed bids will be received by the City o Miami City Clerk at
her office located at 3500 Pan Americ ivifor
, Miami, Florida,
33133 not later than :' 00 .m. A rthe furnishing
of Security Services at the Manuel Artime Community Center on a
contract basis for the Department of Community Development.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5120 )
,
J I7 JII. iPi}cif1i(); lu111)
�l I :Z '118 Z Z ! Vlli C-1
Cesar H. Odio
City Manager
M
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPTDIV. _ t
ACCOUNT CODE
DATE " PHONE APPROVED BY:
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement ` times.
(number of times)
Type of advertisement: legal classified display
(Check One)
Size: Starting date
First four words of advertisement:
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 17
18 25134
39142
45 50
51 56
57 62
63 65166
71
0
1
2
1411
VIP
1
12 1012
2
8
7
1
2
314
7
8 V P 12
13
14
15 DESCRIPTION 36
64DISCOUNT 69
72 AMOUNT 80
5
2
0
0
2
0
1
White — Purchasing
Yellow - Finance
Pink — Department
Approved for Payment
t0 I
98-490.
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m
rROM
CitY Of= MIAMI. FLOIRIDA
1NTtk-OPFIblt Mf^MOPANbUM
Honorable Mayor and Members DATE FILE
of the City Commission �� 3���
SUBJECT Resolution for Award of
Bid No. 86-87-066, Se"
curity Guard Services
Cesar H. Odio REFERENCES: at Manuel Artime Commu-
City Manager ni ty Center - for the
ENCLOSURES: Commission Meeting of
June 9th.
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract for one year, for
security guard services, to Dothan Security, Inc., the lowest
complete responsive bidder in accord with Sid No. 86-87-066, per
the Department of Community Development's bid evaluation. Total
cost of this service will be $21,594.00. Funds for this purpose
are partly available in the 1987-88 budget, and the remaining
balance from the 1988-89 budget of the Manuel Artime Community
Center, Department of Community Development.
BACKGROUND
The Drpdr'i:Puelii, ui 000O iIUri1 4 Development has analyzed bids
received pursuant to bid # 86-87-066, for security guard services
at the Manuel Artime Community Center. The first lowest bidder,
Thompson Security, showed discrepancies in the references
provided, since telephone numbers were unreachable or
nonexistent.
According to the Department of Community Development, acceptance
of the above mentioned bid cannot be recommended due to the
nature of services required at the Center and the unresponsive
manner in which bidder provided references.
It is recommended that an award be made to Dothan Security, Inc.,
the second lowest bid. This bidder meets all the specifications,
and therefore, is the most advantageous bi-d to the City. Total
amount of this bid is $21,594.00 and funds for this purpose are
partly available in the 1987-88 budget, and the remaining balance
from the 1988-89 budget of the Manuel Artime Community Center,
Department of Community Development.
b
SS-490.
Hon. Mayor and Members...
At, Resolution/Bid #86-87=066
Page two
Amount of Bid_: $210594.00 % of Cost, Cs_timates:, N/A
Budgeted Amount_: $ 7,068.00 - 1987-88 (Code 450301-340)
$14*526.00 - 1988-89 (Code 450301-340)
Source of Funds: 1987-88 Manuel Artime Community Center
Funds (remaining balance will be avail-
able in the 1988-89 Manuel Artime Com-
munity Center Funds.)
Minority Participation: Award is to minority vendor.
Public Hearing/Notices: N/A
Assessable Project: N/A
Attachment:
Tabulation of Bids
Proposed Resolution
CHO/ll v
t
2
Y
,t ,
0
U
OILY OF MIAMI. FLORIDA
INTCA-bMtt WtMOPANCIUM
TO Wi l I I am J ; Schaut DALE: May 10, 1988 FILE
procurement'-S-upervi sor
SUBJECT Bid # 86-87=066
(Security Services at
, Manuel Artime Community
FROM F�nk,.,,, Cane asta�..,, Di rector REFERENCES: Center approval)
Department of Community Development
ENCLOSURES:
This department has verified available funding with the
Departments of Finance and Budget that funds are available to
cover the cost of the subject bid in the amount of $21,594.00 ,
$7,068.00 from the 1987-88 Budget, Account Code Number -
and the remaining balance of $14,526.00 is expect--eto-ee
covered by the 1988-89 Budget, Account Coke Number 450301-340
BUDGETARY REVIEW & APPROVED BY:
t
Manohar SurAa, Director
Uepartment of Budget
FC/llv
3
AWARD OF BID
Bid No. 87=88=066
IT''N= Security Guard Services
DEPARTMENT: Community Development
TYPE OF PURCHASES Contract for one (1) year with the
option to renew for two (2) additional
one (1) year period
REASON: To provide security guard services to
the Manuel Artime Community Center
POTENTIAL BIDDERS: 37
BIDS RECEIVED: 8
TABULATION: Attached
FUNDS: 1987-88 Operating Budget General
Services Account #450301-340
($7,068.00) and 1988-89 Account Code
No. 450301-340 ($14,526.00).
MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to
seven 7 black, fourteen (14) hispanic and one (1) woman
owned firms -engaged in the Security business as located in
the following source:
1. New Vendors Applications
2. Dade County Minority Register
3. Previous bids on file in Procurement Mgmt. Office
4. 'Yellow Dagcs Telephone Directory
Minority response consisted of bids received from three (3)
black, three (3) hispanic and one (1) woman owned firms, the
recommended vendor.
BID EVALUATION:
The bid meets the specifications.
Following is an
analysis of the
Invitations to Bid:
Category
Number of Bid
Number of
Invitations Mailed
Responses
Prior Bidders
Black American
5
2
Hispanic American
6
1
Woman Owned
1
1
Non -Minority
9
1
New Bidders
Black American
2
1
Hispanic American
8
2
Woman Owned
0
0
Non -Minority
6
0
Courtesy Notifications
15
0
"No Bids"
-
2
Late Bids
-
0
Totals
52
10
Reasons for "No Bid" were as follows:
1. Pinkerston's Inc. - "Unable to respond."
2. Well Fargo Investigative Services "No Bid"
Page 1 of 2 A8-490
5 .
I
kECOMMENDATIONt
IT IS RECOMMENDED THAT THIS AWARD at
MADE TO DOTHAN SECURITY, INC. AT A
TOTAL PROPOSED 6 FIRST YEAR AMOUNT OF
$21t554,00.
Procurement SU59FM,o--F�
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
CIC,
Minority & Women Business
Administrator
Date
TABULATION. OP. BIDS __FOR ARM SECURITY
GUARD_SERVICE CONTRACT
Resolution No. 87-88-066
Department of Community Development
Received by City Manager and City Clerk at 2:00 P.M. - April 11, 1988
HOURLY RATES BID
Weekdays
Weekends &
Special
Bidders
5:00 P.M. to 12 M
Holidays Assignment
Thompson Security (1)
$5.00
$5.00
$5.00
Dothan Security, Inc. (3)
6.00
6.00
6.00
Alanis Security, Inc. (1)
6.50
6.50
6.50
Burns Int. Sec. Services (*)
6.70
6.80
7.00
Dallas Security, Inc. (1)
8.00
8.00
9.00
Johnstons Detective Agency (2)
8.50
12.75
10.50
Interguard Inc. (2.& 3)
8.75
9.25
9.00
B & F Security Corp. (1)
12.00
12.00
12.00
Minute Men Security &
Patrol Inc. of Dade (2)
17.50
17.50
17.50
Pinkerton
(unable to
bid at this time)
Wells Fargo
(no bid)
MINORITY CLASSIFICATION:
(1) Black
(2) Hispanic
(3) Women
(*) Non -Minority
K:
S8-490
0
:J
CITY OF MIAMI► FLORIDA
PROCUREMENT MANAGEMENT DIVISION
,/•0 BID NO. 87-88-066 _ _
BID SHEET
IMPORTANT: DID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING.
Terms: 30 DAYS NET ( Include cash discount for prompt
payment, if any)
Additional discount of N/A $ if awarded all items.
Warranty and/or guarantee: N/A
State any variances to specifications (use separate sheet if
necessary): N/A
Delivery: 2 calendar days required upon receipt of Purchase
Order.
Delivery Point(s): Manuel Artime Community Center
900-970 S.W. 1st Street
Miami, F1 33130
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY.OFF'ICERS:
Mrs. RUNNELL CLARK OSCAR VIDAURRE
MR. ALAN CLARK LILITF. CANTO:: -BEER
(Please use the back of this page if more space.is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: DOTHAM SECURITY, INC. Signature:
(company name)
Print Name:
Indicate if Minority Business: Date:
[ ] Black [ ] Hispanic CK I Women
OSCAR VIDAURRE
APRIL 11, 1988
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
BID.
7
88-490 w