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Home My WebLink AboutR-88-0576J=88=597 6-10-88 RESOLUTION NO. 171'+'"`':l.r .1 A RESOLUTION ACCEPTING A DONATION VALUED AT $10,000 OFFERED BY PROCTOR AND GAMBLE, INC., CREST BRAND DIVISION, TO SUPPORT THE 1988 CITY OF MIAMI/CREST YOUTH BASEBALL WORLD SERIES, IN CONJUNCTl'ON WITH THE "PRIDE IN MIAMI PARKS" ADOPT -A -PARK PROGRAM; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE FORM ATTACHED, TO IMPLEMENT THE ACCEPTANCE OF SAID DONATION. WHEREAS, Proctor and Gamble, Inc•, Crest Brand Division has committed themselves to participate in the City of Miami's "Pride In Miami Parks" Adopt -A -Park Program by cooperatively sponsoring the 1988 City of Miami/Crest Youth Baseball World Series to be held at Bobby Maduro Stadium on July 11-17, 1988; and WHEREAS, this is the seventh year of this wholesome international sports activity which brings youth from all over the world to Miami in the spirit of camaraderie and sportsmanship; and WHEREAS, this corporate support will assist in offsetting expenses in the amount of $10,000 while enhancing the quality of the 1988 Youth Baseball World Series; and WHEREAS, this donation is in full agreement with the Adopt- A -Park philosophy expressed by the Members of the City Commission; and WHEREAS, the City Manager has expressed his endorsement of this cooperative effort; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The donation valued at $10,000 from Proctor and Gamble, Inca, Crest Brand Division, in support the 1988 City of Miami/Crest Youth Baseball World Series is hereby accepted, in accordance with the "Pride in Miami Parks" Adopt -A -Park Program. EmiXOSED CITY COMMISSION MEETING OF JUN 23 1968 RESDLUTION No. fit--571 kEMARKS: Section 2, The City Manager is hereby authorized to execute an agreement, in substantially the attached forth, to implement the acceptance of this donation, PAgSED AND ADOPTED this 213.td day of June , 1988, XAVIER L. U REZ MAYOR ATT Mattfy Hirai, City Clerk PREPARED AND APPROVED BY: Robert F. Clark Chief Deputy City Attorney APPROVED AS TO FORM AND CORRECTNESS: org L. Fer andez City Attorn -2- —5'7Ea a DRAFT ,Tune 1�, 1988 Mr. Todd Stark, District Manager The Procter and Gamble Distributing -Company 4190 Belfort Rd. Jacksonville, FL 32216 Dear Mr. Stark: On behalf of the City of Miami and more importantly the citizens we serve I would like to take this opportunity to thank Procter and Gamble/Crest Brand for your commitment to participate in the "Pride In Miami Parks" Adopt -A -Park program. It is my understanding that your representatives have met with Mr. Juan Pascual and Mr. Kevin Smith of the Department of Parks, Recreation and Public Facilities on a numerous of occasions to discuss Procter and Gamble's involvement in the program. The following is a conceptual proposal to Procter and Gamble,/Crest Brand based on these meetings. PROPOSAL A) The Procter and Gamble Distributing CU1111AILly/Crlei L F,rat,u ..ill be the exclusive cosponsor of the Seventh Annual City of Miami -Crest Youth Baseball World Series to be held July 11- 17, 1988 at the Bobby Maduro Miami Stadium. B) Procter and Gamble/Crest Brand will be mentioned as the sole cosponsor in all radio, television and newspaper press releases prepared by the City and Mass. Inc. concerning this event. C) The City of Miami will honor various forms of stadium admission waivers designed by Proctor and Gamble in relation to the series such as proof of purchase labels from a Crest Product guaranteeing a free admission. These are to be agreed upon in advance by all parties involved. y Letter to Todd Stark June 13, 1988 Page 2 D) Representatives of the Procter and Gamble Distributing Company will be honored and recognized through a formal presentation at a City of Miami Commission Meeting for their participation in the "Pride In Miami Parks" Adopt -A -Park Program. In consideration of the above The Procter and Gamble Distributing Company representing Crest Brand agrees to the following: A) To enlist the assistance and support .of Mass., Inc. (Market- ing Advertising and Sales Services, Inc.) at no cost to the City of Miami to cooperatively develop and implement a promotional program designed to effectively inform the general public of the Seventh Annual City of Miami/Crest Youth Baseball World Series. This may include in-store point of purchase promotions, radio, television and newspaper spots, banners, event programs etc. The City shall maintain the right to review and approve the art work and materials prior to production and/or distribution. B) Provided a company check in the amount of $10,000 or a verification of paid invoices valued at $10,000 for expenses directly related to the Seventh Annual Youth Baseball World Series. Specifically, housing and meal expenses for the youth participating in the tournament. This donation will be accepted and acknowledged as a contribution to the City of Miami's "Pride In Miami Parks" Adopt -A -Park Program. C) Provide, if necessary, product and liability insurances naming the City of Miami as a coinsured at limits acceptable to the Law Department and General Services Administration's Risk Management Division. If you agree with the proposed program please sign and return the attached copy. The City of Miami is pleased that The Procter and Gamble Distributing Company representing Crest Brand has decided to par- ticipate in the "Pride In Miami Parks" Adopt -A -Park program and we look forward to successful working relations with your company. R S-57f; Letter to Todd Stark June 131 1988 Page 3 Please contact Kevin Smith at (305) 579-8402 to don�irm your participation or it you have questions related to this correspondence. Sincerely, Cesar H. Odio City Manager cc: Carlos Smith Assistant City Manager Jorge Fernandez City Attorney Alicia'Martinez-Fonts, President Mass., Inc. Walter E. Golby Kevin C. Smith This will verify acceptance of the above stated proposal by The Procter and Gamble Distributing Company to participate in the "Pride In Miami Parks" Adopt -A -Park Program on behalf of Crest Brands. Date Todd Stark, District.Manger The Procter and Gamble Distributing Company 4190 Belfort Rd. Jacksonville, FL 33216 70 CITY OF MIAMI. FLOIRIDA 17 INt R-OPPICE M€MOkANDUM Honorable Mayor and Members of the Commission IRCM Cesar H . Od i o City Manager RECOM14ENDATION: OATS ! U N 15 198t tILE SUBJECT Resolution Accepting an Adopt• -A -Park Donation .from Procter & Gamble, Inc. REFERENCES ENCLOSURCS It is respectfully recommended that the City Commission adopt the attached resolution accepting a donation valued at.$10,000 from Procter and Gamble, Inc., Crest Brand Division, in conjunction with the "Pride in Miami Parks" Adopt -A -Park Program to be used for the 1988 Youth Baseball World Series, further authorizing the City Manager to execute an agreement to implement the acceptance of this donation. BACKGROUND: The Department of Parks, Recreation and Public Facilities has prepared the attached legislation concerning the acceptance of a donation from Procter and Gamble to cooperatively support the 1988 City of Miami/Crest Youth Baseball World Series. The total estimated value of this donatit�n is approximately $10,000 comprised of housing and meal expenses for the participating youth from several different countries while in Miami July 11-17, 1988. This is another successful corporate and City joint venture in the City's "Pride in Miami Parks" Adopt -A -Park program that will provide both the spectators and participating youth with an exciting international sporting event while positively promoting Miami.